Project Manager Assistant
6 months ago
Location ALS Environmental, Burnaby
**Reports to**: Client Services Manager
**About the Position**:
Specific Responsibilities
- Carry out login checks for all files logged in (including verifying account numbers, client contacts, sample identifications, dates/times, job reference numbers, PO’s, SPO’s, COC attachments, lab products, special reporting requirements, etc.);
- Adding/updating login qualifiers on work orders;
- Updating/creating account notes;
- Tracking of lost, missing, archived, or ‘on hold’ samples;
- Assisting with invoicing where required (including invoice corrections, monthly invoicing, etc);
- Prepare/enter client bottle requests for Shipping;
- Maintain and update client account information (i.e. contacts, addresses, locations, etc.);
- Shipping confirmation (i.e. ensure new shipments & return shipments have been sent and/or received);
- Process requests for information;
- Coordinate sublet tests, verifying statuses, entering sublet data, attaching sublet data to final report;
- Data entry for any client provided or field parameters;
- Assist with the preparation and coordination of due lists for Account Managers;
- Assist with reviewing the status of data (i.e. rush, recheck, missing, held, etc.);
- Assist in Sample Login/Layout as required;
- Assist in Sample Reception as required
- Use correct methods in accordance with the established procedures and schedules while ensuring analytical quality;
- Observe established safety regulations and comply with all ALS health and safety policies and procedures;
- Other duties as assigned.
Required Knowledge, Skills & Abilities
- Excellent customer service skills;
- Positive and energetic outlook;
- Demonstrated time management skills;
- Proven ability to work under pressure;
- Organized, detailed oriented and able to work independently;
- Excellent English communication skills (written and verbal);
- Proficient computer skills - Microsoft Word and Excel.
Required Qualifications
- High school graduation required;
- Some environmental laboratory experience would be an asset;
- Training will be provided.
Physical Demands
- Manual dexterity to perform intricate and/or repetitive tasks;
- Ability to stand for up to a full shift;
- Ability to sit at a desk and do general office work, which includes periodic sedentary responsibilities;
- You may be exposed to unpleasant fumes;
- Please note that ALS operates 24/7 and will require day, afternoon, and graveyard shift work including weekends.
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