Project Assistant

7 months ago

Burnaby, Canada RDH Full time

Are you a passionate, organized, self-starter looking to join a talented team? Do you want to work with a company driven to make a lasting, positive impact? Read on.

At RDH, you will work alongside some of the most knowledgeable experts in the industry. We’re creative thinkers who lead our field because of the fervent curiosity behind every solution we create. We make space for people to play, grow, and explore their passions.

The Project Assistant role provides critical support for our engineering teams. In this role and as part of a broader Project Assistant team, you will be involved with a diverse set of responsibilities and tasks, primarily working with our Principals and Project Managers to perform a range of administrative duties including, but not limited to, proofreading reports, setting up proposals, coordinating meetings, and maintaining internal management information. You will need to be highly organized, adaptable, good at prioritizing, and excellent at communicating with a broad set of team members to ensure objectives are met. The ability to proactively identify needs and provide assistance is a key to success in this role.

**KEY RESPONSIBILITIES**:

- **Report/Proposal Writing**: This includes creating an outline based on RFP requirements and developing non-technical written proposal content as well as preparing outgoing reports, including proofreading, formatting to RDH standard formats, and performing final quality control checks. Clear communication with clients and project staff is a required part of this work, as is an ability to work towards firm submission deadlines.
- **General Project Support**: Assist with daily project needs as assigned by the Project Principals, Managers and technical staff. Arrange for transport/deliver documentation as needed, track submittals and RFIs/RFPs, scan documents, download photos, update databases, create graphs/spreadsheets, research topics on the internet, and provide word processing and photocopying support. Maintain document and filing standards according to RDH standard document management process.
- **Documentation**: Assist with the preparation of project documentation including guideline documents, graphics, specifications, and other documentation needed for effective project delivery.
- **Team Effectiveness**: Proactively identify work assignments that need to be completed. Work with other members of the team to provide backup support as needed, as part of the broader Project Assistant team.
- **Technical Data and Document Management**: Receive data and relevant documents from clients and partners and save data according to RDH Project Information Management practices; undertake data processing and analysis under the guidance of technical staff; input data into in-house spreadsheets, Site Visit Report database, and others.
- **Principal and Project Manager Support**:Provide general assistance to senior staff as needed. This work may be fairly wide ranging, including the initial draft of documentation, the preparation of expense reports, and billing and accounts receivable support.
- **Health & Safety Administration Support**: Work with the Health & Safety team to provide general administration support.
- **Learning & Development Support**: Work with the Learning & Development Coordinator to provide general administration support.
- **Administrative Assistance**: Project initiation and file set-up, meeting arrangements including booking rooms, catering and AV equipment coordination, managing registrations and memberships, and making travel bookings.
- **Onboarding**: Assist with ensuring new employees to the service area have a point of contact for basic questions and receive orientation to departmental practices and basic operational issues.
- **Reception Relief**: Provide back up to reception as required.

**QUALIFICATIONS**:

- College program diploma or equivalent.
- Previous administration experience in a professional work environment preferred.

**SKILLS AND COMPETENCIES**:

- Ability to anticipate project needs and identify work assignments independently
- Strong sense of urgency with excellent organizational skills to prioritize tasks and meet deadlines (confidence to ask for deadlines/urgency is essential)
- Ability to successfully work under multiple deadline pressures
- Numerically inclined with good analytical and problem-solving skills
- Technical editing/writing experience a necessity
- Meticulous, resourceful, and reliable
- Excellent communication skills (written and verbal) are essential
- Proactive approach and self-motivated
- Proficient in Microsoft Word, Excel, Teams, Outlook, & Power Point
- Comfortable working directly with Principals, senior managers, technical staff and project assistants
- Ability to work both independently and in a team environment
- Flexibility, patience, and good judgement will be necessary

**BENEFITS AND PERKS**:
The base salary range for this position is $55,000 - $65,000 annualized for a

  • Project Assistant

    1 week ago

    Burnaby, Canada RDH Full time

    Are you a passionate, organized, self-starter looking to join a talented team? Do you want to work with a company driven to make a lasting, positive impact? Read on. At RDH, you will work alongside some of the most knowledgeable experts in the industry. We’re creative thinkers who lead our field because of the fervent curiosity behind every solution we...

  • Project Assistant

    2 weeks ago

    Burnaby, Canada Status Electrical Corporation Full time

    We are looking for an assistant for our project manager at a long term commercial electrical project. If you have experience in the below mentioned qualities, have strong organizational skills and enjoy working with a team, we would like to hear from you. Managers Assistant: - Understand and perform document control functions, including tracking and...

  • Project Assistant

    2 weeks ago

    Burnaby, Canada Commonwealth of Learning Full time

    **Position Title and Grade**: Project Assistant, Grade E **Reports to**: Senior Adviser: Women & Girls **Duration of Contract**: Up to a three**-**year term **Direct Reports**: There are no direct reports in this position. **Position Location**: Burnaby, British Columbia - Commonwealth of Learning (COL) helps governments and institutions to expand the...

  • Project Assistant

    2 weeks ago

    Burnaby, Canada ECCO Supply Full time

    _Are you a go-getter looking to kick-start your career in Commercial Sales?_ - Do you have a passion for customer service and enjoy providing updates to clients on their projects?_ - Are you someone who takes pleasure in working with Excel sheets and tracking various data points?_ - Our Burnaby team is looking for a Project Assistant to support our...

  • Project Assistant

    7 months ago

    Burnaby, Canada Kerr Wood Leidal Full time

    **The Role**: **The Company**: We are a 100% employee-owned consulting engineering firm, but we are also more than that. Our diverse crew includes engineers, technologists, biologists, agrologists, planners, scientists, and more. We began in 1975 and work together in an environment that empowers us to think differently about real-world problems. We want to...

  • Admin Assistant/ Project Assistant

    2 weeks ago

    Burnaby, Canada McCuaig & Associates Engineering Ltd Full time

    McCuaig & Associates Engineering Ltd. is currently seeking an Administrative Assistant/ Project Assistant to join our team at our Burnaby location. Expected tasks for the role include: - Work with Sr. Project Coordinator to organize, file, and produce project documents. - Assisting with tracking and maintaining records of project activities. - Assist with...

  • Assistant Project Manager

    1 week ago

    Burnaby, Canada Marcon Full time

    **Summary**: Reporting to Project Manager and in collaboration with site leadership team, the Assistant Project Manager is responsible for achieving supporting the Project Manager with project objectives through efficient use of project management process. He/She will leverage excellent communication and people skills to develop successful relationships with...

  • Assistant Project Manager

    7 months ago

    Burnaby, Canada Binnie Full time

    You love working in a team, helping to move projects through, from start to finish. You’re a positive thinker who always looks for a solution; you won’t let a project hiccup slow you down. You place a high importance on quality work and clear communication—your team and your clients can always depend on you for your responsive and thoughtful...

  • Assistant Project Manager

    7 months ago

    Burnaby, Canada Binnie Full time

    You love working in a team, helping to move projects through, from start to finish. You’re a positive thinker who always looks for a solution; you won’t let a project hiccup slow you down. You place a high importance on quality work and clear communication—your team and your clients can always depend on you for your responsive and thoughtful...

  • Assistant Project Manager

    2 weeks ago

    Burnaby, Canada Binnie Full time

    You love working in a team, helping to move projects through, from start to finish. You’re a positive thinker who always looks for a solution; you won’t let a project hiccup slow you down. You place a high importance on quality work and clear communication—your team and your clients can always depend on you for your responsive and thoughtful...

  • Assistant Project Manager

    5 months ago

    Burnaby, Canada Binnie Full time

    You love working in a team, helping to move projects through, from start to finish. You’re a positive thinker who always looks for a solution; you won’t let a project hiccup slow you down. You place a high importance on quality work and clear communication—your team and your clients can always depend on you for your responsive and thoughtful...

  • Project Assistant

    7 months ago

    Burnaby, Canada AECOM Full time

    Company Description **At AECOM, we’re delivering a better world.** We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive. Our clients trust us to bring together the best people, ideas,...

  • Project Assistant/administrative Assistant

    7 days ago

    Burnaby, Canada Fraser Health Full time

    Why Fraser Health?: We hire great people for outstanding jobs and need your help to expand the ability to deliver prompt and professional service. We are looking for a **Full Time **Project Assistant/Administrative Assistant, Redevelopment/Major Capital and Facility Projects, IMIT **to provide support to Project Assistant/Administrative Assistant,...

  • Assistant Project Manager

    7 days ago

    Burnaby, Canada Scott Construction Group Full time

    **About Scott** Scott Construction is a well-known and trusted Construction Manager with offices in Vancouver and Toronto, and has been providing construction management services and building relationships since 1984. Our diverse portfolio of projects includes commercial, residential, and institutional sectors. Our teams take an active role in driving...

  • Assistant Project Manager

    1 week ago

    Burnaby, Canada FNX-INNOV Full time

    Assistant Project Manager At FNX-INNOV, we strive every day to redefine engineering without any barriers. We are a Quebec-owned company that innovates through its integrated services from conception to execution. With our 1000 professionals and experts, we excel in cutting-edge sectors such as the environment, energy, infrastructure, water treatment,...

  • Assistant Project Manager

    2 months ago

    Burnaby, Canada Sulzer Full time

    Services_AME-E583 Assistant Project Manager - Full Time - Burnaby, Canada **Sulzer is a leading engineering company with a proud heritage of innovation. Join our global team to grow your expertise and develop innovative solutions that enable a prosperous and more sustainable society.** **In this role, activities will include but not be limited to**: -...

  • Assistant Project Manager

    1 month ago

    Burnaby, Canada Sulzer Full time

    Services_AME-E583 Assistant Project Manager - Full Time - Burnaby, Canada Sulzer is a leading engineering company with a proud heritage of innovation. Join our global team to grow your expertise and develop innovative solutions that enable a prosperous and more sustainable society. Join our team within the Services division of Burnaby, BC. Sulzer...

  • Project Manager Assistant

    2 weeks ago

    Burnaby, Canada Metrotown Floors+Interiors Full time

    In this position you will be working closely with/in support of a team of Project Managers. You are self-motivated, ambitious, diligent and take pride in your work. You have good written and oral communication skills, are proficient in the use of computers and have a working knowledge of Microsoft Office, including Word and Excel. Experience as a Project...

  • Assistant Project Engineer

    1 week ago

    Burnaby, Canada Morson Talent (Canada & USA) Full time

    Role: Assistant Project Engineer - Lines & InterconnectionsContract Duration: 12 monthsLocation of Services: Edmonds/HybridRate: INC $76.80 / T4 $63.47Work Assignment OverviewThis position is for an Assistant Project Engineer Consultant who will work with cross-functional teams to ensure that project designs are safe, effective, and meet all required...

  • Assistant Project Engineer

    1 week ago

    Burnaby, Canada Morson Talent (Canada & USA) Full time

    Role: Assistant Project Engineer - Lines & InterconnectionsContract Duration: 12 monthsLocation of Services: Edmonds/HybridRate: INC $76.80 / T4 $63.47Work Assignment OverviewThis position is for an Assistant Project Engineer Consultant who will work with cross-functional teams to ensure that project designs are safe, effective, and meet all required...