Administrative Assistant

2 weeks ago

Edmonton, Canada Edmonton John Howard Society Full time

**Part-Time Contract Employment Opportunity**

It is an exciting time to join the team at the Edmonton John Howard Society as we are a CARF accredited community-based crime prevention organization that has embarked on a renewed strategic direction rooted in community safety, intensive case management and wrap around principles centred on a holistic client journey. Building on EJHS’ rich history and impact on community safety allows for forward thinking and supports clients, staff and members of the community to live fulfilled and safe lives.

The Edmonton John Howard Society provides the following:

- Strong focus on employee wellness and work-life balance
- Professional growth and learning
- Service recognition and employee awards
- Part Time Health Spending Account (based on minimum number of hours)

The Administrative Assistant is responsible for providing administrative support as required by the Executive Leadership Team, Executive Assistant and Family Violence Prevention Centre (FVPC) of Edmonton John Howard Society. The Administrative Assistant has reception duties related to the Family Violence Prevention Centre which includes greeting guests/clients, answering calls, completing client intake and supporting clients who may be in crisis.

**Responsibilities**:

- Answer calls for the Family Violence Prevention Centre and transfer as appropriate
- Support the Community Outreach Program (FVPC) with client intake
- Coordinate and ensure smooth delivery of service and maintaining relationship with contractors/service agents
- Provide basic referrals and information to callers about other services and agencies
- Greeting guests and clients in a professional manner
- Administrative support as required (typing correspondence, memos, filing, photocopying, document review, etc.)
- Process incoming and outgoing mail manually or electronically
- Ordering and maintaining an inventory of office supplies
- Maintaining and updating agency database
- Contribute to overall risk management
- Be a positive ambassador for the agency
- Participate in community events as directed
- Engaged in agency activities, meetings, supporting colleagues
- Contributes to overall agency mission, vision, and values
- Additional responsibilities as directed by supervisor

**Qualifications / Skills**:

- 1-2 years working with survivors of family violence or related human service experience
- Friendly, polite and professional demeanor
- Strong organizational skills and ability to multi-task
- Enjoys working with others
- Effective oral and written communication skills
- Excellent Microsoft Office skills and the ability to troubleshoot
- Attention to detail

**Conditions of Employment**:
This is a contract position that has an immediate start date and will end on August 31, 2023. The hours of work are Monday, Wednesday, and Friday 8:00AM-4:30PM. The office is located in the Transition Place Building at #401, 10010-105 Street. Parking is not included with the position.

**Hourly Wage**:
The starting wage is $23 per hour.

**To apply, submit a résumé and cover letter in one document. Resumes without a cover letter will not be considered.**

Only those selected for interviews will be contacted
- **Safety and harmony in our community.**_

**Job Types**: Part-time, Fixed term contract

**Salary**: $23.00 per hour

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Edmonton, AB T5J 1C4: reliably commute or plan to relocate before starting work (required)

**Experience**:

- family violence or related human services: 1 year (required)
- Microsoft Office: 1 year (required)

Work Location: In person

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