Administrative Assistant

2 weeks ago

Vancouver, Canada Learning Disabilities Society Full time

**Organization Overview**
- LDS is a growing, innovative, research-based, nonprofit charity serving children and youth with learning differences. In collaboration with academic institutions, LDS offers individualized, evidence-based programs that target student-specific learning needs. Our growing programs and services currently operate online, from our Learning Centres in East Vancouver and North Vancouver, as well as from six in-school locations. We provide sustainable, affordable and individualized programs to ensure that all children have an opportunity to realize their full potential.

Through early intervention, we support students at a critical time in their life, leading to profound, positive change in student life outcomes. We are scaling up our organization and service provision with the ultimate goal to effect system change with material and wide-ranging societal benefits.

**Purpose of Position**

The Administrative Assistant provides additional support to ensure the smooth operation of all our programs and services. You are most of our families first and most frequent point of contact with LDS; therefore, your ability to be both professional and personable at all times is critically important. The Administrative Assistant works with all members of the staff team including instructors, as well as with hundreds of families we serve.

The Administrative Assistant acts as the central hub of information and document management.

You are the right person for this job if you can demonstrate how you:
1) feel your personal and professional values are aligned with the work we do, and have an appreciation for the diversity of the families and students we serve;
- 2) pay attention to detail - in writing, numeracy, time and relationships;
- 3) pride yourself on your ability to organize documents, systems, people and processes;
- 4) are financially literate and can assist with basic billing processes;
- 5) are outgoing, with a professional, friendly and approachable manner;
- 6) are solutions oriented with a can-do attitude;
- 7) use systems and communication to manage multiple competing tasks and deadlines; and
- 8) have experience using Office365 (Word, Excel, Powerpoint, Teams) and some of Asana, Keela, TutorCruncher or other CRMs;
- 9) have a strong willingness to learn from and with others, including learning new software.

**Responsibilities**

**Administration**:
Coordinate regular team meetings and gatherings (agendas, notes, logistics, catering).

Coordinate maintenance of the comfort and tidiness for the office environment, using contract services, such as waste management and cleaning services, as required.

Identify and coordinate all general office and educational supplies purchases.

Complete expense claim forms for professional and miscellaneous expenses and obtain authorisation from Executive Director.

Coordinate maintenance of office equipment, including copier, phone, and any other equipment in use, using contract services as required.

Handle outgoing and incoming mail.

Assist Executive Director and Family & Student Services Department as required.

**Learning Team Support**:
Support onsite and remote instructors by addressing their inquiries.

**Maintain and update student and program schedules with an emphasis on creating high-quality customer experience for our families.

**Maintain appointment calendars by determining the urgency of requests, scheduling appointments, arranging meetings and vacations, altering schedules when deemed necessary, notifying participants and booking rooms and equipment.

Check in students and attend to the students when no adults are present.

Obtain consents and other information in accordance with established policies and procedures.

Reinforce established program policies and procedures with LDS families.

Input families and students' data into software accurately and in a timely manner. Maintain the accuracy of the data. Regular purging and review of the data are expected.

Maintain electronic and hard copy filing systems.

**Billing Support**:
Assist with billing of our families and follow up as needed.
- Assist with financial support tasks including VISA reconciliation.

**Requirements**:
Relevant post-secondary education or training
- Minimum of 2 years of related experience
- Criminal record clearance
- Eligibility to work in Canada
- Recent ‘working with vulnerable populations’ training (can be provided)

Reports to: Executive Director and Family and Student Services Manager

**Hours of work**:
***With the exception of July and August, the position works 11:30am - 7:15pm Tuesday to Friday and 830-5 Saturdays. During July and August, the position works 8:30am to 4:30pm. These hours are required to be worked in person at our East Vancouver office.

**Location**:
***This position works primarily out of our East Vancouver office, which is located on good transit and bike routes, and has parking available.

**Job Type**:Full time, permanent

**Remun

  • Administrative Assistant

    3 weeks ago

    Vancouver, Canada kipling media Full time

    Company Description Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've...

  • Administrative Assistant

    3 weeks ago

    Vancouver, Canada kipling media Full time

    Company Description Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've...

  • Administrative Assistant

    3 weeks ago

    Vancouver, Canada kipling media Full time

    Company Description Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've...

  • Administrative Assistant

    2 weeks ago

    Vancouver, Canada kipling media Full time

    Company DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...

  • Administrative Assistant

    3 weeks ago

    Vancouver, Canada kipling media Full time

    Company DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...

  • Administrative Assistant

    3 weeks ago

    Vancouver, Canada kipling media Full time

    Company DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...

  • Administrative Assistant

    3 weeks ago

    Vancouver, Canada kipling media Full time

    Company Description Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've...

  • Administration Assistant

    1 week ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 3 (Gr6) Job Title Administration Assistant Department Ordonez | Department of Electrical and Computer Engineering | Faculty of Applied Science Compensation Range $3,881.00 - $4,082.00 CAD Monthly Posting End Date April 20, 2023 Note: Applications will be...

  • Administrative Assistant

    3 weeks ago

    Vancouver, Canada kipling media Full time

    Company Description Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've...

  • Administrative Assistant

    3 weeks ago

    Vancouver, Canada kipling media Full time

    Company DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...

  • Administrative Assistant

    3 weeks ago

    Vancouver, Canada kipling media Full time

    Company DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...

  • Administrative Assistant

    6 days ago

    Vancouver, Canada EightSix Network Inc Full time

    Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put into them....

  • Administrative Assistant

    2 days ago

    Vancouver, Canada University Canada West Full time

    Position Job Title: Administrative Assistant Location: Vancouver Reports To: Manager, Administrative Services Primary Purpose The primary purpose of the Administrative Assistant is to provide quality service to students, staff and visitors through the delivery of receptionist and general admini

  • Administrative Assistant

    4 days ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 3 (Gr6) Job Title Administrative Assistant Department Office Administration | Operations and Administration | UBC Sauder School of Business Compensation Range $4,319.00 - $4,540.00 CAD Monthly Posting End Date July 31, 2023 Note: Applications will be...

  • Administrative Assistant

    4 weeks ago

    Vancouver, Canada Fresh Direct Produce Full time

    Do you have what it takes to join a fast-paced sales team? Are you a highly organized, analytical, and detail-oriented individual who loves a challenge? We are looking for a full-time Sales Administrative Assistant to join our team! Reporting to the Sales Manager, the Sales Administrative Assistant will ensure daily administrative responsibilities and...

  • Administrative Assistant

    4 days ago

    Vancouver, Canada Palmer IP Inc. Full time

    **About us** Palmer IP is a company of US and Canadian professionals located in Coal Harbour, providing intellectual property services to an array of university, industry and corporate clients. We are currently seeking an experienced administrative assistant to join our team. Our paraprofessionals are critical to our success. They perform the...

  • Administrative Assistant

    3 days ago

    Vancouver, Canada University Canada West Full time

    **Position Job Title**:Administrative Assistant **Location**:Vancouver **Reports To**:Campus Manager **Hours**:Various Hours **About University Canada West**: University Canada West is an innovative business and technology-oriented, dynamic, and growing institution that was founded in 2005. Based in Downtown Vancouver, the university is defined by its...

  • Administrative Assistant

    4 days ago

    Vancouver, Canada University Canada West Full time

    Position Job Title: Administrative Assistant Location: Vancouver Reports To: Manager, Administrative Services Primary Purpose The primary purpose of the Administrative Assistant is to provide quality service to students, staff and visitors through the delivery of receptionist and general administrative support for the campus. Under the Campus...

  • Administrative Assistant

    4 days ago

    Vancouver, Canada University Canada West Full time

    Position Job Title: Administrative Assistant Location: Vancouver Reports To: Manager, Administrative Services Primary Purpose The primary purpose of the Administrative Assistant is to provide quality service to students, staff and visitors through the delivery of receptionist and general administrative support for the campus. Under the Campus...

  • Administrative Assistant

    1 week ago

    Vancouver, Canada Proxima HQ Technologies Full time

    **Job Title**: Administrative Assistant **Company**: Proxima HQ **Responsibilities**: - Maintain and update company databases and records - Assist with the preparation of presentations and reports - Coordinate travel arrangements for team members - Assist with the management of company social media accounts - Provide general office management and support,...