Executive Assistant

2 months ago

Burlington, Canada Crossroads Christian Communications Inc. Full time

**Crossroads Christian Communications Incorporated** (CCCI) is seeking a highly relational, experienced administrative professional who will provide support to the Chief Operating Officer/Chief Content Officer, (COO/CCO) to ensure the goals and project plans for the day-to-day operations are achieved.

**Key Responsibilities**:

- Attend meetings, record minutes, and track action items to completion.
- Attend to matters to communicate direction or guidance on behalf of the COO/CCO.
- Help facilitate meetings when required.
- Perform administration tasks including generation of reports, crafting various correspondence, and completing various internal forms.
- Assist with crafting corporate internal communications.
- Schedule and organize meetings in the COO/CCO’s calendar. Assist with the setup of meetings, including hospitality responsibilities when required.
- File and maintain in-house legal documents when required, working with the appropriate stakeholder.
- With Direction from the COO/CCO administrate, communicate, and file contracts with external parties.
- Track and monitor contract deliverables.
- Track renewals of licensing materials as needed.
- With the direction of the COO/CCO, complete forms and annual agreements on behalf of Crossroads for programming, licensing, and trademarks.
- Provide administrative assistance to the corporate office when required.

**Qualifications and Experience**:

- Completion of post-Secondary studies in Business Administration. (Media Studies are an asset for this role)
- Five years of administration experience in a corporate environment working effectively with multiple levels of management and functional roles.
- A high level of professionalism and ability to work in strict confidence
- Experience with effective preparation and review of executive communications.
- Excellent proofreading skills
- Experience working with contracts
- Strong attention to detail
- Ability to anticipate and quickly assess continually changing project needs and adapt resources and strategies accordingly.
- Confidence in public speaking and presentation
- Excellent interpersonal skills
- Leadership abilities
- Approachable
- Servant’s heart
- Lifelong learner

**Work Environment**
- This is an in-office position with a degree of remote work possible.
- Our teams enjoy a collaborative work environment, exposure to a wide variety of projects with the opportunity to make a direct, meaningful impact on both personal and professional growth.
- Faith-based culture

**We offer**:

- Competitive benefits program for you and your eligible dependents
- Employee Family Assistance Plan
- Paid time-off benefits, personal, sick days
- Employer matching Group RSP contributions

**How To Apply**:

- Please send your resume and cover letter, which includes an explanation of why you feel you would be a good fit for the role and the organization’s purpose as noted in the About Us section.
- We thank all applicants in advance, but only those selected for an interview opportunity will be contacted.
- Applications internally and externally will be considered.
- Crossroads is an Employment Equity Employer.

**Job Types**: Full-time, Permanent

**Salary**: $64,000.00-$68,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

**Experience**:

- Administrative: 3 years (required)

Work Location: In person

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