Executive Assistant

4 weeks ago

Orillia, Canada eCapital Full time

**About Us**:
At eCapital, we are on a mission to ignite growth and empower businesses across North America and the U.K. by accelerating their access to capital. Our expertise and forward-thinking technology create customized, cutting-edge solutions for clients in over 80 industries. We are proud to have been named to the prestigious Inc. 5000 Fastest Growing Company list in 2023, recognized as a ‘Great Place to Work’ by the Secured Finance Network, and celebrated as a ‘Most Innovative Company’ by ABF Journal; all thanks to our dynamic team who are the cornerstone of our success.

To continue to innovate and find better solutions for our company and clients, we need bright minds, enthusiastic advocates, and savvy industry professionals. By joining our team, you will have the opportunity to unleash your potential, challenge yourself, and experience a rewarding culture with competitive salaries and unique employee benefits.

Are you ready to make an impact and help us shape the future of finance?

**Job Duties**:

- Manage & be accountable for all international and domestic travel requests including airfare, hotel, and car reservations, ensuring time and cost effectiveness
- Prepare detailed itinerary for executives and liaising with your manager to address nuances and special requests
- Be on standby, ready to respond quickly to last minute changes
- Lead administrative tasks assigned by manager on behalf of the executive including but not limited to, expense reporting, document managing, briefing documents, agenda and minute preparation
- Review documents and presentation material prepared for executive team to ensure consistent format, grammar, spelling and edit as necessary
- As directed, participate in and lead activities to support special projects, assignments and/or reports, either independently or in cooperation with other employees
- Organize hospitality requirements for meetings as appropriate

**Skillset Required**:

- Post-secondary diploma or degree strongly preferred
- 1-3 years’ experience with executive travel coordination
- Expert level experience in Microsoft suite and Adobe. Salesforce experience is considered an asset
- Must have strong organizational and time management skills and ability to manage multiple priorities and prioritize work
- Possess superior written and verbal communication skills
- Confident working under pressure in a fast-paced office and meeting tight timelines
- Proficient working independently and self-directed, with strong capabilities to troubleshoot as required
- Ability to take rapid fire direction and problem solve independently
- Demonstrate discretion, tact, and diplomacy, to maintain confidence, and respect for the privacy and integrity of the office you represent

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