Office Services Support Staff
2 weeks ago
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.
**Major Responsibilities and Duties**:
**Office Services**
- Processes all mail and courier materials for the Calgary office, which includes preparing outgoing courier mail, receiving all incoming regular and courier mail, sorting mail and delivering mail
- Completing Print, photocopying, cerloxing and scanning as required by the Calgary office
- Assists with sending faxes via the efax service
- Maintains inventory of office supplies (including in boardrooms) and ensures that appropriate levels replenished when needed
- Books visitor offices and ensures offices are tidy and prepared for each visitor
- Sets up offices and workstations with respect to departures and arrivals of legal professionals and staff
- Sends visitor, arrival, departure and move notifications
- Maintains printers and copiers, making service calls when required and ensuring supplies are maintained
- Assists with the set-up of boardrooms for special functions
- Assists with office moves as required (furniture, computers, phones, boxes, etc.)
- Provides support to receptionist and hospitality services when additional assistance is required
- Adhere to all ISO certification requirements around the office
- Log and track security passes in system
- Log and track all keys for file cabinets, workstations and offices
**Position Requirements**:
**Education and Experience**
The position requires a high school diploma, with a basic knowledge of office equipment such as photocopiers, fax machines, etc.
**Knowledge and Skills**
- Knowledge of office practices and procedures
- Oral communication, customer service oriented and interpersonal skills needed to interact with a variety of individuals
- Strong organizational and time management skills to effectively prioritize and multi-task
- Problem solving skills required to resolve challenges in an expedient fashion
- Basic arithmetic skills required (i.e., to perform inventory)
- Computer skills (Microsoft Office - Outlook, Excel, Word and Adobe PDF)
- Ability to work independently and be team player
- Ability to frequently lift 0-30 lbs with occasional lifting between 30-70 lbs
Any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
Human Resources
Osler, Hoskin & Harcourt LLP
2500, 450 1st SW,
Calgary, Alberta T2P 5H1
**No agencies or phone calls please.**
**#LI-BR1 #LI-Hybrid
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