Administrator - Trust Investment

7 months ago

Toronto, Canada Computershare Full time

**Location: Toronto, ON (Hybrid)
This is a hybrid position primarily based in Toronto, ON (University Ave.). We’re committed to your flexibility and wellbeing and our hybrid strategy currently requires three days a week in the office, giving you the option to work remotely for some of your working week. Find out more about our culture of flexible working.

**We give you a world of potential
Corporate Trust (Governance and Administration) is a division within Computershare, Corporate Trust (CCT), responsible for providing administrative services to Canadian Corporate Trust clients.

The Administrator role operates within the division at a local level, however services the needs of clients at a national level, and must deliver within strict customer service guidelines which include successful delivery of administrative obligations within strict timeframes. Further, the Administrator must ensure that all activities are carried out with full adherence to all compliance and regulatory requirements.

The Administrator is also expected to work collaboratively across the teams within the same department, supporting continuous improvement and projects related to such role.

**A role you will love**

The Administrator administers a portfolio of accounts and is responsible for the daily administration of trust accounts including, but not limited to, execution of deposits, disbursements, investment of client funds and safekeeping of assets/securities, as directed by the Corporate Trust Officer and other branches within Computershare, or the client itself. The Administrator monitors their work flow to ensure that work volumes are handled effectively and processed in a timely manner as well as adheres to the policies and procedures in accordance with audit, regulatory requirements and departmental expectations.

**Key responsibilities include:
- Following client instructions/directions, contact brokers/ traders and book and execute investments; diarize and reinvest maturing investments; process tickets/entries and confirm investments to clients
- Back-office administration for Denver branch - Initiate outgoing wire transfers on GIFT, process all withdrawals and deposits of assets on Cosmos Assets and reflect investments and cash movements on Cosmos Trust.
- In accordance with instructions from clients and Corporate Trust Officers, effect disbursements by cheque & wire, process all relative entries on ADP, Cosmos Trust and GIFT within prescribed deadlines.
- Reconcile cash balances in all client accounts daily to ensure accurate transactional postings, overdraft positions are identified, researched and promptly rectified and to invest surplus cash in compliance with client directions or governing agreements
- Submit all transactional activity fees to the Billing Unit on a monthly basis and ensure full review of draft invoices produced by prescribed deadlines
- Ensure client files are properly maintained with all correspondence and client instructions filed in date order for audit and reference purposes
- Handle client inquiries, providing copies of documentation to both internal and external clients, as required, research and resolve relevant client issues
- Provide all tax reporting details, as required or as instructed by Corporate Trust Officers, to the National Taxation Unit within their prescribed deadlines to ensure timely tax filings and reporting to CRA and IRS
- Monthly/Weekly reports to Clients, as requested Perform calculations as required by the governing document or as requested by the Corporate Trust Officers

**What will you bring to the role?**
- Comprehensive knowledge of investment options would be a very strong asset
- Strong ability to multi-task and work in high-pressure circumstances
- Strong communication skills Full fluency of the English language - Bilingualism in English/French would be an asset

**Rewards designed for you
**Flexible work **to help you find the best balance between work and lifestyle.

**Health and wellbeing **rewards that can be tailored to support you and your family.

**Invest in our business **by setting aside salary to purchase shares in our company, and you’ll receive a company contribution as well.

**Extra rewards **ranging from recognition awards and team get togethers to helping you invest in your future.

**Lieu de travail: Toronto ou Montréal (hybride)**

Il s’agit d’une position hybride principalement basée sur Toronto ou Montréal. Nous nous engageons à votre flexibilité et à votre bien-être et notre stratégie hybride nécessite actuellement trois jours par semaine au bureau, ce qui vous donne la possibilité de travailler à distance pendant une partie de votre semaine de travail.

**Un monde de possibilités vous attend
Fiducies d'entreprises (Gouvernance et administration) est une division au sein de Computershare, Fiducies d'entreprises (CCT), responsable de la prestation de services administratifs aux clients canadiens de Fiducies d'entreprises.

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