Coordinator, Office and Finance Operations

1 week ago


Vancouver, Canada University of British Columbia Full time

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Administration, Level A

Job Title

Coordinator, Office and Finance Operations

Department

Administrative Services | International Student Initiative

Compensation Range

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

March 28, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

May 6, 2025

This is a 12 month term position

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Coordinator, Office and Finance Operations for the International Student Initiative (ISI) oversees the delivery of effective administrative services resulting in a welcoming, high-functioning, safe and efficiently-managed office environment for the dynamic, results-oriented ISI team stationed in Vancouver. The Coordinator, Office and Finance Operations is the key finance coordinator for the entire ISI team. As such, this position contributes to the advancement of the International Student Initiative’s enterprise-wide mandate to meet the university’s international enrolment targets in undergraduate programs.

The Coordinator will develop and coordinate policies and protocols that will contribute to an effective infrastructure to support the logístically-complex operations of UBC’s International Student Initiative. This includes making decisions as relate to key administrative operations, budget expenditures, human resource matters, and facilities management within the scope of the work and oversight of the technological needs for the ISI Vancouver offices and meeting spaces.

Organizational Status

The Coordinator, Office and Finance Operations reports to the Manager, Administrative Services on an overall operational basis, with a dotted line functional report to the Director, Strategic Operations and Finances. The Coordinator works closely and collaboratively with all members of the ISI on the Vancouver campus, and will also collaborate with the Okanagan based ISI team members as needed.

In addition, the Coordinator, Office and Finance Operations interacts with relevant members of the Vice-Provost and Associate Vice-President, Faculty Planning portfolio, in regards to administrative services.

On behalf of the ISI Vancouver team, the Coordinator, Office and Finance Operations liaises with colleagues in Human Resources and Student Financial Management in the Enrolment Services portfolio regarding budgets, staff postings, hiring, and classifications, with IT Services for technology support, with Facilities on matters of space and quality of facilities, and with Procurement in relation to suppliers, purchase orders and contractors.

This position will also liaise with Faculty offices and other Administration offices as needed on the Vancouver and Okanagan campuses.

As an ISI team member

Models commitment, a valuing of diversity, respect for others and the work.

Carries out all work duties in an exceedingly professional and ambassadorial manner.

Contributes to a culture that supports innovation, and that identifies new programs and initiatives that will move the university forward towards achieving its international enrolment goals.

Contributes to a team culture that supports integration and collaboration across all of ISI’s functional teams.

Contributes to a team environment that celebrates diversity, champions equity, builds on strengths found in differences and seeks to encourage growth in all members of the team.

Work Performed

Finance Coordination

Works with Budget Owners and members of the broader Finance community at the University to prepare budgets and projections on an annual and quarterly basis, including both operational and Student Financial Assistance and Awards budgets.

Analyzes multimillion dollar operational and awards budgets in support of the quarterly and yearly budget reviews.

Prepares financial reports, budgets, and narratives for all budget areas within the unit, and leads the preparation of reports as regards administrative budgets within the ISI.

Researches and prepares reports for senior leadership at the unit, as needed.

Analyzes financial information to prepare budget forecasts and working with Budget Owners to develop their d



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