Compliance Coordinator

3 weeks ago

Sarnia, Canada Clearford Full time

**OVERVIEW OF COMPANY**:

- Clearford Water Systems Inc._

Clearford is a new kind of water management company, delivering integrated water infrastructure solutions with sector-leading efficiency and reliability. Our diverse team of licensed engineers and operators provide a complete range of water and wastewater services. From conceptual design, regulatory approval, fabrication & installation, to operations and regulatory compliance, Clearford offers everything required for any water infrastructure challenge and takes responsibility for regulatory compliance at every stage.

**Scope of Position**:
The **Compliance Coordinator** will support the Operations Group in interpreting and navigating regulations in accordance with site specific documents, and best management practices relating to the water and wastewater industry in Ontario.

**Major Responsibilities**:
(This is not an exhaustive list of duties to be performed)
- Data Management Responsibilities_
- Onboarding/Offboarding clients, maintaining site specific regulatory documents (i.e., Environmental Compliance Approvals, Engineering Evaluation Reports, Drinking Water System Profiles and Directives, Laboratory Service Notification Forms, Permits to Take Water)
- Collects and coordinates operational and compliance data for submission in support of regulatory Inspections;
- Reviews operational data and various reporting logs, completes data validation and regulatory assessment and provides notification/recommendation for achieving compliance with regulatory requirements, company policies and industry best practices;
- Collaborates with Data Management team to review and resolve data compliance issues;
- Compliance & Reporting Responsibilities_
- Interprets regulations, permits and approvals
- Liaise with regulatory agencies
- Provides guidance to Operations on regulatory protocols required in accordance with regulations for adverse events, environmental spills, and sewage bypasses, overflows, abnormal discharges and compliance issues
- Manage, organize, prepare, and maintain correspondence and reports related to:

- regulatory non-compliance, spills, bypasses
- adverse written notification
- annual reports
- Quality Control Responsibilities_
- Develops and distributes sampling schedules in accordance with regulatory and operational requirements. Assess sampling requirements for Lead, Schedule 23/24 and increased frequency of testing.
- maintains quality control records database and associate to applicable guidelines and regulations, effectively documenting operational challenges affecting compliance;
- Performs on-call support for compliance after hours, on weekends and holidays, including supervised person reporting
- Coordinates issuance and rescinding of Drinking Water Advisories and notices
- Quality Assurance Responsibilities_
- Maintains corporate database of operator licensing and regulatory certifications,
- Periodically reviews compliance with regulatory requirements and conformance with Standard Operating Procedures and prepares audit reports;
- Facilitate supporting roles within operations department, onsite audit, onsite experience for operational knowledge.
- Administrative Responsibilities_
- Escalates Compliance issues to the manager of compliance and reporting
- Develops Standard Operating Procedures, studies existing and new legislation and regulations; advises management; communicates regulatory requirements;
- Updates knowledge by participating in educational opportunities, enhances Compliance department and organization by exploring opportunities for improvement;
- Provides administrative support by implementing and training staff on systems, procedures and policies;
- Addressing public inquires (owner/client and resident)
- Performs other related administrative duties as assigned by Manager Regulatory Compliance;
**Required Knowledge, Experience & Competencies**:

- Minimum Grade 12 Diploma, Higher education in a related field considered an asset.
- Operator in Training (OIT) Ministry Certification in Water and Wastewater Treatment at minimum, must be maintained throughout employment.
- 1-2 years’ experience in the Water Wastewater Industry, Regulations and compliance experience considered an asset.
- Strong research, reporting and auditing skills
- Exceptional knowledge of the regulations applicable to water/wastewater treatment;
- Ability to create and maintain strong working relationships internally and externally;
- Proficiency using Microsoft Outlook, Word, and Excel for data entry and analysis;
- Ability to plan, prioritize, organize, and work with mínimal supervision.
- Strong communication skills and ability to train staff on standard operating procedures.
- Ability to analyze and review data for trends and compliance.

**Hours of Work and Travel Expectations**:

- Work hours Monday - Friday, 8:00am - 4:00pm. May be expected to occasionally work outside of regular business hours to meet client needs.
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