Junior HR Specialist

2 weeks ago

Vancouver, Canada Global Relay Full time

**Who we are**:
For over 20 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world's most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.

Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It's a place where you can genuinely make an impact - and be recognized for it.

**Your role**:
The Global Relay HR team champions our corporate culture by bringing together dedicated and hardworking individuals who aspire to learn and grow with the company. We strive to bring the best out of our employees and enable them to perform at their optimal potential through coaching, learning & development, and open communication. We work intimately with the Global Relay Leadership team on initiatives such as performance management, career development, compensation & benefits, and recruitment. The Global Relay HR team provides top notch services and support in enabling the execution of Global Relay's business strategies while balancing employees' individual goals and professional objectives.

The Junior HR Specialist will provide operational support to the HR team by helping to maintain our HR systems and ensuring that we are compliant with internal processes and policies. This role will require involvement in many aspects of HR, though will primarily focus on compliance, reporting and supporting our team through our annual audits. You will work closely with our HR Generalists, Recruiters, Coordinators and Specialists.

**_ Are you up for the challenge? _**You are detail-oriented and take pride in your work. You thrive when completing process-driven work and understand the importance of compliance with best HR practices. You are an excellent communicator, via the written word or data. Day-to-day HR challenges don't faze you. You're ready to roll up your sleeves, get your hands dirty, and get the work done. You also enjoy the company of other likeminded, hardworking HR pros who value and encourage each other and push one another to excel.

**Your job**:

- Support Global Relay's HRIS system, conducting frequent spot-checks to ensure 100% data integrity
- Act as a gatekeeper for HRIS security access levels
- Maintain compliance with all applicable guidelines, policies, procedures, and standards at all times; flag potential problems to the HR Specialist team as you see them
- Document and update HR processes in our internal wiki; this includes maintaining our job description bank and employee guide, as well as creating and updating How-To guides in our wiki related to audit compliance
- Maintain a high level of confidentiality and discretion at all times
- Work with other HR functions to monitor and maintain audit controls
- Compile and provide evidence of security controls as needed for audit purposes
- Assist with the research, implementation and maintenance of strategic HR initiatives related to HR systems and data
- Evaluate priorities and execute tasks in a dynamic environment; present and escalate findings to relevant stakeholders
- Assist with technical education to various stakeholders as required for new system functionality, business processes and data entry procedures
- Provide orientation and training for HR staff in system use and administration
- Assist other teams with the planning and completion of projects that intersect with, or are supported by our HR systems
- Assist with the HR team's ongoing reporting and auditing needs, such as hiring/turnover metrics and benefits audits
- Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner, set priorities, and meet deadlines

**About you**:

- 2+ years of experience in HR, with a focus in processes and HR systems
- Previous experience with internal audits an asset
- Completion of post-secondary program in Human Resources or Business Administration
- Good knowledge of HR standards and best practices
- Understanding of the maintenance/monitoring of an HRIS, ATS or similar database
- Solid skills in the MS Office Suite, particularly Excel and Outlook
- Experience with Confluence an asset
- Keen attention to detail with strong writing and editing skills
- Excellent verbal communication and interpersonal skills
- Strong analytical and problem-solving skills with excellent business acumen
- Excellent organizational skills with the ability to prioritize and multi-task

**What you can expect**:
At Global Relay, there's no ceiling to what you can achieve. It's the land of opportunity for the energetic, the intelligent, the driven. You'll receiv

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