Facilities Services Coordinator

6 months ago

Ottawa, Canada Ottawa Real Estate Board Full time

We are seeing a highly organized and detail-oriented Facility Services Coordinator with a hands-on approach to oversee and manage all aspects of facility operations.

Responsible for the day-to-day operations of the facility including improvements, cleaning, maintenance and repair, security, fire safety, HVAC, electrical, mechanical, plumbing, janitorial services, landscaping,snow removal, tenant relations, and employee/visitor safety; and will comply with environmental, health, and safety procedures relating to building operations.

**Responsibilities**:

- Direct, coordinate and plan essential building services such as maintenance, cleaning, waste disposal, recycling, and shredding.
- Perform regular floor inspections to proactively identify space, furniture, fixtures, or equipment in need of repair and/or maintenance.
- Ensure all equipment and systems are operating in a safe and efficient manner and ensure compliance with all applicable government codes and regulations.
- Maintain building files and inventory of equipment and tools.
- Prepare documents and specifications for tendering process and participate in the evaluation of bids relating to building life systems, maintenance, and renovations.
- Project/manage work of facilities 3 rd party contractors, managing expectations, performance, and outcomes.
- Prepare requisitions and facilitate purchases of building supplies.
- General duties include, but are not limited to sweeping, shovelling, general cleaning of exterior premises and related grounds, green space, pedestrian areas and walkways, roof maintenance, paint, drywall repairs, cleaning windows, changing light bulbs, filter changes, unclogging toilets, periodic custodial support, maintain stock levels for all kitchens, break rooms and stationary rooms. Maintain common areas of the building - keeping tables, chairs, hallways in order and free of debris.
- Coordinate and support event/meeting rooms logistics such as equipment set up and tear, refreshments, clean up, and providing meeting room support as required.
- Review policies for life safety, emergency response, and the fire safety plan.
- Ensure compliance with all health and safety and security protocol and confirm that areas of concern are reported to the appropriate parties in a timely manner to limit exposure to liability and loss.
- Serve on Health and Safety Committee
- Respond to tenant concerns in a timely manner and problem resolutions as required.
- Respond appropriately to emergencies or urgent issues as they arise.
- Administer access control (keys and security).

Other
- Additional duties assigned by the Manager of Administration
- Attending OREB events required to provide off site assistance.

**Qualifications**:
**Skills**:

- Self-starter who can think quickly and get the job done safely.
- Takes pride/ownership of office/facility space.
- Holds self and others accountable.
- Values and respects others.
- Professional manner and strong interpersonal skills.
- Good knowledge of building operations and systems such as HVAC, mechanical, electrical, plumbing, life safety, etc.
- Project management experience with working knowledge of the tendering process
- Strong organizational skills, attention to detail and flexibility.
- Flexible to respond to issues and emergencies.

Knowledge and Experience
- Minimum 3-5 years in facilities coordination/maintenance
- Valid Driver's license and access to a reliable vehicle.

Decision Making

Decisions are aligned with positions responsibilities, boundaries, and organizational policies and practices. Strong organizational parameters are in place to direct operational decisions.

Working Conditions

Normal office environment. Generally, deals with routine conversations and interactions. Limited exposure to building mechanical systems, working at heights, and outside work.

Physical Requirements

This job requires a mix of sitting, standing, and moving, with less emphasis on computer-based work. Some outside work required, and activities requiring moderate physical lifting, ladder use and moving furniture and equipment. Physical effort is moderate more than 4 hours per day. Lifting heavy objects up to 50 lbs such as furniture, garbage bags, salt bags, etc is required.

Mental Requirements

About OREB - The Ottawa Real Estate Board (OREB) is an industry association of 4,000 registered brokers and salespeople in the Ottawa area. We support our Member REALTORS® by providing leading-edge technology, tools, and resources, upholding high ethical standards and practices, and advocating for our members.

OREB will provide accommodation on request throughout the recruitment, selection, and assessment process for applicants with disabilities. If you require accommodation during any stage of the recruitment process, please indicate in your cover letter to ensure your equal participation.

**Salary**: $50,000.00-$55,000.00 per year

**Benefits**:

- Company events
- Disability insurance
- Extended health

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