Project Coordinator

7 months ago

Vancouver, Canada Seequent Full time

**The Company**

Seequent builds world-leading subsurface software, helping create a better understanding of the earth to ensure a better world for all.

We are constantly evolving at the forefront of technology to transform how geo-professionals work, eliminating barriers to understanding by connecting software, teams, and the tools they need.

Every day, our customers in over 100 countries work to develop mineral resources more sustainably, design and build better infrastructure, protect the environment, source renewable energy, and help resolve historical challenges such as groundwater contamination and ageing infrastructure.

Our integrated earth modelling, geo-data management, and team collaboration software enables them to see a more complete picture of the earth: because with more understanding comes better decisions - for people and the planet.

Headquartered in New Zealand with global reach, Seequent is the specialist subsurface software company within Bentley Systems. Together, we are helping build a more resilient world.

We’re a high growth, people-centric success story.
- Seequent is a Bentley Systems company, working together to build a better future._

**The Rol**e

The Project Coordinator in the Customer Experience (CX) is where you will play a vital role in ensuring the efficient and effective operation of various critical functions. You will oversee CX budget tracking, working closely with finance and stakeholders to maintain alignment with budget goals. Your expertise will guide team members in navigating Purchase Requisitions (PRs) and Purchase Orders (POs) processes, fostering accurate and streamlined procurement workflows.

This role requires excellent organisation and communication skills along with the ability to define and meet deadlines and coordinate with both teams and external vendors to ensure organisational goals and expectations are met. You will leverage frameworks and processes which enable the team to effectively manage projects and initiatives across the globe while ensuring a consistent and impactful customer experience.

**Our expectations of you**:
**Budget tracking & PO/PR assistance**
- Oversee the CX budget and ensure alignment with budget goals.
- Monitor and track expenses, providing regular updates to the CX team and management.
- Collaborate with finance and relevant stakeholders to address budget-related matters.
- Offer guidance and support to team members in initiating, entering, and tracking Purchase Requisitions (PRs) and Purchase Orders (POs).
- Assist in navigating the SAP system, addressing queries, and troubleshooting issues related to POs and PRs.
- Manage and reconcile credit cards for the CX team, ensuring accurate record-keeping and compliance with company policies.
- Collaborate with finance to address any discrepancies or issues related to credit card transactions.
- Ensure Internal Order Numbers are applied correctly for accurate budget tracking.

**Technology administration**:

- ** **Lead the coordination of tech asset purchase or renewals with the Vendor Management Office (VMO).
- Work closely with super users for each technology asset to ensure a seamless renewal or purchase process.
- Manage communication, documentation, and timelines for tech asset renewals.
- Project management support and tool administration
- Provide ongoing project management support to ad hoc projects that come into the CX Team.
- Act as the ClickUp Administrator, responsible for managing the platform and its functionalities.
- Add new members, configure custom fields, update statuses, and ensure optimal utilization of ClickUp.
- Provide trainign and support to team members on using ClickUp effectively

**Vendor Onboarding**:

- ** **Serve as the primary point of contact for onboarding new vendors, following established processes.
- Facilitate communication between vendors, CX team members, and relevant departments.
- Ensure smooth vendor onboarding and adherence to organizational guidelines

**Skills, Knowledge and competencies required to be great at this role**:

- Ideally, this person will have 1-3 years experience in the areas below:

- ** **Proven project management experience.
- Project finance/budget management experience
- Excellent relationship building skills and ability to collaborate effectively.
- Excellent oral and written communication skills
- Creative, balanced, and informed approach to problem solving.
- Tenacity, persistence and focus with the ability to prioritize between multiple tasks.
- Innovative, open, and able to work in a fast growing, fast paced environment.
- Experience in a role focused on project coordination, client management or operations coordination.
- Excellent interpersonal skills
- Ability to educate and teach your colleagues on systems and processes effectively.
- Strong analytical and problem-solving skills
- Methodical and balanced approach to project management
- Motivated team player with a focus on outcomes
- ClickUp PM e

  • Project Coordination Specialist

    2 weeks ago

    Vancouver, British Columbia, Canada Broadway Subway Project Corporation Full time

    Job SummaryWe are seeking a highly skilled Project Coordination Specialist to join our team at the Broadway Subway Project Corporation. This role is ideal for individuals with experience in design and construction, particularly in complex commercial projects.About the RoleThe successful candidate will be responsible for ensuring the alignment of project...

  • Project Manager

    6 months ago

    Vancouver, Canada Colliers Project Leaders Full time

    Overview: At Collier Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Autocad / Junior Project Coordinator

    7 months ago

    Vancouver, Canada Focus Project Management Ltd. Full time

    **Job Summary** AutoCad / Junior Project Coordinator **Responsibilities**: - Write and sent out Purchase Orders, Change Orders and Contracts - Draft drawings on AutoCAD - Communicate with trades and consultants - Attend site meetings and take meeting minutes - Work independently - Ability communication, well-organized and attention to detail - Understand...

  • Autocad / Junior Project Coordinator

    2 months ago

    Vancouver, Canada Focus Project Management Ltd. Full time

    **Job Summary** AutoCad / Junior Project Coordinator **Responsibilities**: - Write and sent out Purchase Orders, Change Orders and Contracts - Draft drawings on AutoCAD - Communicate with trades and consultants - Attend site meetings and take meeting minutes - Work independently - Ability communication, well-organized and attention to detail - Understand...

  • Marketing Coordinator

    2 months ago

    Vancouver, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Project Manager

    3 months ago

    Vancouver, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Project Manager

    1 month ago

    Vancouver, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Assistant Project Manager

    6 months ago

    Vancouver, Canada Colliers Project Leaders Full time

    Overview: We deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the _possibilities_ of what we can achieve...

  • Senior MEP Coordinator

    4 days ago

    Vancouver, Canada Broadway Subway Project Corporation Full time

    Job OverviewThe Senior MEP Coordinator - Project Management and Supervision Lead will be responsible for managing all on-site Mechanical, Electrical, and Fire Protection construction activities assigned under their responsibility. This role requires both project management and on-site supervision skills to ensure the successful completion of construction...

  • Project Manager

    6 months ago

    Vancouver, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Project Manager

    6 months ago

    Vancouver, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Regional Marketing Coordinator

    7 months ago

    Vancouver, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Project Manager

    1 week ago

    Vancouver, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Project Manager

    7 months ago

    Vancouver, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...

  • Project Manager

    7 months ago

    Vancouver, Canada Colliers Project Leaders Full time

    Overview: At Collier Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Project Manager

    7 months ago

    Vancouver, Canada Colliers Project Leaders Full time

    Overview: At Collier Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Project Manager

    7 months ago

    Vancouver, Canada Colliers Project Leaders Full time

    Overview: At Collier Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Project Manager

    19 hours ago

    Vancouver, Canada Colliers Project Leaders Full time

    Overview: At Collier Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Project Manager

    6 months ago

    Vancouver, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Estimator/project Manager

    7 months ago

    Vancouver, Canada Focus Project Management Ltd. Full time

    Overview: This role is responsible for cost estimating and managing the full cycle of construction processes from initial meeting with clients to final occupancy. This includes organization of documents, communication with stakeholders, but not limited to accounting management, coordinating with the team, site meetings. 1. Review and evaluate cost...