School/centre Secretary
4 weeks ago
NOTICE OF VACANCY PLEASE POST
ANY VACANCIES RESULTING FROM THE STAFFING OF THIS POSITION WILL BE POSTED
SCHOOL/CENTRE SECRETARY
DORSET ELEMENTARY SCHOOL
106 Dorset St, Baie-D'Urfe, Qc. H9X 2Z6
**Principal**: Jason Thivierge
**Status of post**: Regular, full-time
**Start date**: August 9, 2023
**Working Schedule**: 35 hours per week
Cyclical layoff during the summer period
**Qualifications**:
Hold a Diploma of Vocational Studies in Secretarial Studies, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority and have four (4) years of pertinent experience.
AND
Have a basic knowledge of office automation.
AND
Hold a certificate dated no more than three (3) years attesting to the successful completion of:
a standard first aid course of a minimum eight (8)-hour duration.
a refresher course of a minimum six (6)-hour duration updating the skills acquired in the course mentioned in subparagraph 1
**Other Requirements**:
Bilingual (English and French)
Excellent knowledge of Microsoft Office and general secretarial procedures
Testing required
Knowledge of Google docs/sheets and forms
Knowledge of GPI, DOFIN and PAIE systems would be an asset
Knowledge of entry of absences and substitution in the payroll system would be an asset
Must demonstrate strong interpersonal, organizational and time management skills
Receptive and friendly attitude
Familiarity with how a school functions on a daily basis would be an asset
Strong communication skills
Ability to work additional hours in the evening throughout the school year (e.g., curriculum night, parent conferences)
Knowledge of the student registration process would be an asset
Ability and disposition to positively intervene and support students with various needs
**Salary scale as per the IASS’ Collective Agreement**:
$22.81 - $27.10 per hour
Nature of the work
In addition to the duties defined in the class of employment of secretary, the principal and customary work of an employee in this class of employment consists in ensuring, as instructed or in conjunction with others, the smooth operation of the school or center by assuming the responsibility and coordination of the administrative tasks of school or adult education or vocational training center secretaries.
Daily Tasks/Dossiers
**Assists Principal in the general running of the school**:
Student registration and placement
Staff and student absences
School exams and report cards
Student enrolment and transportation
Assists in event coordination and planning
Administers first aid; completes the reports required and informs parents and teachers
Responsible for monitoring teacher absences
Greeting and dealing with parents and community members in a welcoming and professional manner
Prepares and maintains lists of teachers, integration aides, etc. available for substitution
Responsible for general accounting, purchasing, and payroll
Assists IT in preparing teacher timetables in GPI for overmax classes
AVIS DE POSTE VACANT VEUILLEZ AFFICHER
LE POSTE QUI DEVIENDRA VACANT LORSQUE CELUI-CI SERA COMBLÉ SERA AFFICHÉ, DE MÊME QUE TOUS LES AUTRES PAR LA SUITE.
SECRÉTAIRE D’ÉCOLE OU DE CENTRE
ÉCOLE PRIMAIRE DORSET
106 Dorset St, Baie-D'Urfe, Qc. H9X 2Z6
**Directeur**: Jason Thivierge
**Statut du poste**: Régulier à temps plein
**Date de début**: 9 août 2023
**Horaire de travail**: 35 heures par semaine
Mise à pied cyclique pendant l’été
**Qualifications requises**:
Être titulaire d’un diplôme d’études professionnelles en secrétariat ou être titulaire d’un diplôme de 5e année du secondaire ou être titulaire d’un diplôme ou d’une attestation d’études dont l’équivalence est reconnue par l’autorité compétente, et avoir quatre (4) années d’expérience pertinente.
ET
Avoir des connaissances de base en bureautique
ET
Être titulaire d’un document datant d’au plus trois (3) ans attestant la réussite:
1-Soit d’un cours de secourisme général d’une durée mínimale de huit (8) heures;
2-Soit d’un cours d’appoint d’une durée mínimale de six (6) heures visant la mise à jour des connaissances acquises dans le cadre du cours mentionné au paragraphe précédent.
**Autres exigences**:
Bilinguisme (anglais et français)
Excellente connaissance de Microsoft Office et connaissance des méthodes générales de secrétariat
Examens requis
Connaissance de Google Docs/Sheets et des formulaires
Connaissance des systèmes GPI, DOFIN et PAIE - un atout
Connaissance de l’entrée des absences et suppléances dans le système de paie - un atout
Excellentes compétences en relations interpersonnelles, en organisation et en gestion du temps
Attitude ouverte et accueillante
Connaissance du fonctionnement quotidien d’une école - un atout
Excellentes compétences en communication
Capacité de travailler des heures supplémentaires le soir durant l’année sc
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