Legal Assistant

2 weeks ago

Halifax, Canada Health Association Nova Scotia Full time

Health Association Nova Scotia is a not-for-profit, non-government, membership-based association with over 60 years' experience in delivering shared services, policy support and expertise our customers can count on. Serving over 130 organizations from across the province of Nova Scotia, our core fee-for-service/cost recovery services are Clinical Engineering Services, Labour Relations and Compensation Analysis, Group Benefits Solutions and Shared Financial Services. The Health Association also provides policy support to its continuing care members and is a joint sponsor of the Nova Scotia Health Employees' Pension Plan. _

**LEGAL ASSISTANT - Disability Team - FULL TIME, PERMANENT**
- Group Benefits Solutions (GBS) provides benefits to over 43,000 health care workers and retirees. We are the largest provider of benefits in Nova Scotia's health system, offering a broad range of Employee Benefit Plans, including Group Life, Health, Dental, a self-insured Long Term Disability Plan (LTD), and a menu of optional benefits._

**Position Scope**
This position is a **full time, permanent position**, reporting to the Director, Group Benefits Solutions (GBS). This role is unique and will work with a team of professionals within the GBS department's Disability unit as well as the Long Term Disability Board of Trustees.

**65% of the role will provide support to the legal team (Legal Counsel and Disability Program Manager) in legal matters as follows**:

- Scheduling and coordinating discoveries, mediations, other litigation matters and other court-designated hearings.
- Monitoring and organization of legal files, including evidence gathering.
- Assisting Legal Counsel in the preparation of documents and coordinating service and filing of proceedings with agencies and courts.
- Assist the legal team.

**An additional 15% of the role is provide support to the Director as follows**:

- Calendar management for the Director and provide general administration support from time to time.
- Provide administration backup support for the remainder of the GBS team as needed.

**The remaining 20% of the role is to update and maintain governance policies working closely with the Manager GBS and to act as recording secretary for the Board of Trustees (approximately 6 meetings annually).**

**Qualifications & Experience**
- Legal Assistant Diploma or equivalent with minimum of 3 years experience as litigation legal assistant.
- In-depth knowledge of legal terminology, court rules and procedures.
- Strong attention to detail and superior keyboarding, proofreading with a sharp eye for detail and accuracy.
- Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Publisher, Outlook, Teams, and SharePoint).
- Experience in records retention, filing and general office procedures.
- Knowledge of governance policies and support as it applies to Boards and Committees is considered a strong asset.

**Qualities & Abilities**
- Strong time management, organizational and multitasking skills, and the ability to prioritize and work under pressure to meet strict timelines.
- A self-starter who can work with little supervision while meeting all job demands.
- A 'can-do' team player who can offer initiative and enthusiasm to our strong team environment.
- The ability to work and make decisions independently with sound judgement.
- Well-developed communication skills, and skills in interpersonal relationships.
- The ability to provide outstanding customer service to our members and their employees.

We offer a competitive salary and competitive benefits, as well as the NSHEPP defined pension. As an organization that supports a diverse workplace, Health Association Nova Scotia welcomes people from all ethnicities, genders, sexual orientations, age, religion, physical and mental abilities, family status, and political belief and affiliation

**Application deadline is August 10, 2023 at 4:00 pm**

Health Association thanks all applicants for their interest; however only those selected for interview will be contacted.

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