Administrative Assistant
6 days ago
**Administrative assistant**:
- full time mat leave position with possibility of permanent full time.
Oomen’s Glass ltd is a busy residential and commercial window and door company in Kingston, Ontario since 1985. Our team consists of 15 office staff and installers. We are looking for a detail orientated, self-motivated individual that demonstrates initiative, attention to detail, time management and organizational skills for multiple projects on the go.
**Description**
- Previous administration experience
- Excellent verbal and written communication skills
- Proficiency in processing software
- Team player and have strong customer service skills
- Competitive wage
- Flexibility
**Duties/responsibilities**
- Greeting customers, counter sales
- Maintaining organized filing system for paper and electronic documents
- Dealing with vendors/suppliers
- Preparing spreadsheets
- Scheduling - adjusting staff schedules and updating
- Ordering material
- Filing documents
- Light office cleaning tasks
- Establish and maintain filing system
- Creating work orders, quotes and invoicing
- Day to day office operations
- Flexible self-starter with strong communication, organization and multitasking skills.
- Knowledge of standard office admin practices and procedures
- Time management, deadline management with mínimal supervision
- Self-managed and self-motivated
- Work with other office team members
- Manage the quoting process including writing, reviewing and follow up
- Ability to perform independently
- Take initiative to learn whatever is needed or required
- Identify and assess customers needs to achieve satisfaction
- Provide customers with updates
- Assist with setup and maintenance of scheduling apps
**Education and training**
- Proficiency in Microsoft office, click up and QuickBooks
- Understanding of social media or similar apps
- Diploma in business admin or similar preferred
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