Administrative Secretary

**Administrative Secretary**:
AY3 Administrative Secretary 3

Regular/full-time; Regular/part-time

Department of Families

Regional Social Services & Rural and Northern Child and Family Services, Community Service Delivery

Beausejour MB, Steinbach MB

Advertisement Number: 40483

Salary(s): AY3 $43,462.00 - $49,704.00 per year

Closing Date: August 3, 2023

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

An eligibility list may be created for similar full-time and part-time, term and regular positions and will remain in effect for 12 months.

The Department of Families is seeking qualified individuals to fill three positions, one regular full-time in Steinbach and one regular full-time and one regular part-time in Beausejour, Manitoba.

The Community Service Delivery division delivers many of the department’s programs through a province-wide network of community-based offices. The division helps adults with intellectual disabilities to live and participate in the community through Community Living disABILITY Services, which includes funding and supports for residential services, day services, and transportation. The division helps children with disabilities, their families and caregivers through Children’s disABILITY Services, and provides funding for the Children’s Therapy Initiative, early intervention autism services, and external agencies that deliver specialized services. The division delivers the Employment and Income Assistance program for eligible Manitobans. EIA provides allowances for basic and essential living, shelter and health needs, as well as employment supports for people who are able to work. The Child and Family Services (CFS) program supports the welfare and safety of children and adolescents.

The Manitoba Government has a comprehensive benefit package which includes extended health care, health spending account, dental care, vision care, long term disability insurance, group life insurance, maternity/paternity leave, family related leave, and a defined pension plan (some pension plans allow for portability between the Civil Service Superannuation Board and employers).

Conditions of Employment:

- Must be legally entitled to work in Canada
- Must provide and maintain a satisfactory Criminal Record Check (including Vulnerable Sector Search)
- Must provide and maintain a satisfactory Child Abuse Registry Check
- Must provide and maintain a satisfactory Adult Abuse Registry Check

Qualifications:
Essential:

- Experience providing administrative, secretarial and clerical support to all various levels of staff including at the senior or executive level
- Experience maintaining electronic and hardcopy filing and tracking systems
- Experience handling sensitive information and materials with a high level of professionalism, confidentiality and good judgement
- Ability to pay attention to detail and ensure accuracy when drafting, formatting, editing and proofing documents
- Ability to problem-solve a variety of situations where discretion and independent judgement is necessary Proven problem-solving skills with the ability to demonstrate discretion and independent judgement
- Excellent time management and organizational skills, including the ability to prioritize workloads, and manage concurrent assignments while meeting strict deadlines
- Ability to work independently with mínimal supervision
- Strong interpersonal skills with the ability to facilitate working relationships with staff as well as the public
- Excellent written communication skills
- Excellent Effective verbal communication skills

**Duties**:
Reporting to the Administrative Officer, the incumbent provides secretarial/administrative support to either the Regional Social Services (RSS) or the Rural and Northern Child and Family Services (RNCFS) Branch of the Community Services Delivery (CSD) Division of the Department of Families. Specific duties may vary depending on position and will include but not be limited to administrative assistant duties, support to the operators of data management/accounts payable programs such as INFACT and CMS, timekeeping and procurement duties. The incumbent performs switchboard and reception duties. Program scope includes all programs offered by RSS and RNCFS. Incumbents in RNCFS positions will be expected to support committees investigating alleged incidents of child abuse.
- Advertisement # 40483
- Service Centre 4
- Human Resource Services
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