Fleet/warehouse Administrative Assistant

6 months ago

Toronto, Canada ENTERA UTILITY CONTRACTORS Full time

Entera is looking to hire a Fleet and Warehouse administrative assistant to work closely with our Fleet Manager and Warehouse Manager.

Fleet Related Tasks
- Schedule requested and/or required repairs in a timely manner and provide follow up when needed.
- Schedule required preventive maintenance
- Conduct research on history of equipment using available resources.
- Provide customers and vendors with product and service information.
- Process tickets, invoices, reviews and warranty claims.
- Handle and resolve issues in a timely and professional manner, escalate priority issues when required.
- Has the ability to adapt to daily changes in a fast paced environment, work well under pressure.
- Is self-motivated, independent and a team player with a sense of urgency and strong attention to detail.
- Willingness to learn, develop and understand Geotab fleet telematics system.

Warehouse Related Tasks
- Work with procurement staff as needed
- verify all necessary shipment paperwork details
- Count material from incoming shipments when necessary
- Reviews data for incoming errors, missing pages, or missing information and resolves discrepancies
- Perform high volume data entry using spreadsheets, database and software
- Inspect all the contents for damages and volume
- Collaborate with relevant stakeholders, such as suppliers and material handlers
- Identify any bottlenecks / short shipments / back orders in the process
- Manage and quarantine returned wrong shipments. Resolve documentation.
- Daily data entry of received goods into system. (We will train)
- Manage incoming communications in a prompt, efficient, timely and professional manner
- Ability to work with a team in a fast-paced, high volume environment with emphasis on accuracy and timeliness
- Ability to work independently, with limited direct supervision
- Knowledge of relevant health and safety standards, rules and regulations
- Ability to organize and prioritize varied tasks and follow instructions

QUALIFICATIONS
- Any experience/knowledge of transportation maintenance would be considered an asset.
- Possesses computer skills in Microsoft Office, especially excel and database management.
- strives for excellence while demonstrating good oral and written communication.
- Adaptive to learning new computer systems quickly
- Previous working experience as Data Entry / Receiving Clerk an asset
- Math and recording abilities
- Excellent organizational and time management skills
- Ability to organize and prioritize varied tasks and follow instructions

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

Work Location: In person

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