Assistant Facilities Mgr

6 months ago

Toronto, Canada Element Fleet Management Full time

Get started on an exciting career at Element_

Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business - delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team.

What We Need

We are looking for an Assistant Facilities Manager to join Element Fleet Management. As the largest pure-play fleet manager in the world, we provide unmatched products and services and solutions to our clients.

At Element, employees play a critical role in delivering value to customers and ensuring an exceptional client experience. We are committed to the success of our clients, employees, and investors by fostering a culture where every employee can make a difference

Are you- someone who is polished and professional and has a positive, can-do attitude- someone who has a positive, can-do attitude

As the Assistant Facilities Manager, you will be the front-line ambassador for Element Fleet Management - managing day to day operations and maintaining a best-in-class working environment located at the main entry concierge desk. You will act as the first impression, main point of contact and knowledge of our office for internal employees, and external customer, clients, and visitors. You will plan and/or assist in executing events that drive employee engagement, morale and company culture as well as provide ongoing support for sponsored events hosted on site.

A Day in the Life- Greeting guests and visitors and ensuring a pleasant experience.- Tech savvy - assist team in technology setups for client/customer experience showcase areas- Provide communications to organization regarding pivotal events, i.e. building related issues, company gatherings/celebrations and general facility information.- Liaise with building staff for security, maintenance, cleaning, and other office related matters.- Ensure compliance with office policies such as access control and visitor process, and health and safety matters.- Manage vendors (ordering, invoicing, reconciliation, etc.) including caterers, snack and beverage and others as necessary.- Ensure conference rooms and break/shared areas are tidy, stocked with supplies and ready for the next session.- Welcome new employees and assist with first day tasks.- Monthly updating of floor plan of office teams and maintaining accurate headcount and seating data.

**Requirements**:
- High School Diploma or equivalent
- Post graduate degree highly desirable- Minimum of two years’ experience in an administrative customer-facing role- Strong oral and written communication skills- Thrives in a fast-paced corporate environment- Strong sense of responsibility and dedication to work independently- Proficiency with Microsoft Office programs

What’s in it for You
- A culture of innovation, empowerment, decision-making, and accountability
- Comprehensive health and welfare benefits that serve the needs of you and your family and foster a culture of wellness
- Additional benefits and amenities, including paid time-off programs (vacation, sick leave, and holidays)
- Hybrid work environment for most positions

Applicants will be required to undergo a background check only if and after a conditional offer of employment has been extended.
- or call (800) 665-9744._

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