Executive Administrative Assistant

2 months ago

Vancouver, Canada Pacific Community Resources Society Full time

**Executive Administrative Assistant**:
Regular Full-time (35 hours/week)
PCRS Head Office

Grid 17 ($33.68 - $35.14/hour)
Supervisor: Steve Atkinson, CEO

Closing Date & Time : April 7, 2023 at 4.30 p.m.

**Opportunity**:
**Responsibilities**:

- Coordinate Board of Directors, Directors, and Leadership team meetings. Prepare meeting rooms, food and beverages, agendas, take minutes, proof, and distribute.
- Support the CEO to ensure updates to the daily and annual calendar, travel preparations, completed expense reports, meeting preparation, ensuring pertinent information and follow up are readily available.
- Support executive leadership team with committee coordination, agenda, and minute preparation.
- Support agency wide initiatives, event planning and logistics.
- Network with sector and other stakeholders in relation to policy or other agency priorities as assigned.
- Provide coordinate the maintenance of agency policy.

**Qualifications**:

- Bachelor’s degree in a relevant discipline, combined with at least five (5) years’ experience in a senior administrative position. An equivalent combination of education and experience will also be considered.
- Strong communication skills - both verbal and written
- Excellent interpersonal skills and the ability to build relationships.
- Ability to be nimble - adapt quickly to changing or evolving priorities.
- Proficient in Microsoft Office Suite (Teams, SharePoint, Outlook)

**Additional Assets**:

- Experience in the not-for-profit sector
- Experience working with a CEO, Executive Director or senior leadership team.

**Who We Are**:
Pacific Community Resources Society (PCRS) is a large not-for-profit agency that serves the some of the most vulnerable people in our communities from Vancouver to Hope. We work with youth and vulnerable adults in the areas of education, employment, housing, substance use and mental health, and youth and family support services. We are CARF Accredited and a Certified Living Wage Employer.

Our Vision - Everyone thriving in strong, healthy communities

Our Mission - To inspire healthy and inclusive communities through leadership and collaboration.

Our Values - Advocacy, Diversity and Inclusion, Empowerment, Service Excellence, Stewardship, Well-being

We are grateful to operate on the traditional, ancestral, and unceded territories of the xʷm əθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh), Qw'?ntl'en (Kwantlen), se’mya’me (Semiahmoo), sc̓əwaθən məsteyəxʷ (Tsawwassen), q̓ic̓əy (Katzie), kʷikʷəƛ̓əm (Coquitlam), qiqéyt (Qayqayt), máthxwi (Matsqui) and Stó:lō Nations.

We Offer

ü Equitable Base Pay - we are a Certified Living Wage Employer
- Generous paid vacation time, personal time, sick time; additional paid time off for life events
- Additional paid holidays, ex. Easter Monday, Boxing Day
- Extended health, prescription, dental & vision care plan, with 100% Employer-Paid Premiums
- Disability and Life Insurance Coverage
- Employee & Family Assistance Program including preventative health & counselling.
- Membership in the Municipal Pension Plan with generous employer contributions
- Flexible schedules and earned time off program *

ü Full-day agency orientation and extensive training, with regular ongoing performance evaluations

ü In-house digital and classroom learning opportunities; staff funding for professional development.
- Opportunities to use your voice & participate in committees on policy, wellness, safety, EDI, etc.
- _ Eligibility will vary depending on terms and role requirements - details for this posting will be provided on request._

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