Manager, Corporate Services

2 weeks ago

Peterborough, Canada Otonabee Conservation Full time

**Reports to: Chief Administrative Officer/Secretary-Treasurer**

**Salary Range: $80,567 - $93,399 (under review)**

**Purpose**

The Manager, Corporate Services, is a member of the management team, reporting directly to the CAO/Secretary-Treasurer. Responsibilities include providing for the financial services, human resources services, support services and freedom of information and protection of privacy functions.

**Primary Responsibilities (This is not an exhaustive list)**

**Program/Service**
- **Financial Services**:_
- Manage and direct financial functions and activities including banking, accounts payable, accounts receivable, payroll, and journal entry preparation.
- Develop financial policies and procedures to ensure compliance with the Public Services Accounting Board standards, generally accepted accounting principles and other applicable legislation
- Develop effective financial internal controls and monitor organizational compliance to internal control systems to ensure that Authority assets are protected.
- Coordinate the preparation of the annual budget with the CAO.
- Monitor, identify and report any material in year variances. Provide support to managers in effective management of program budgets. Prepare internal financial reports for management and the Board. Provide year end forecasts to determine in year savings/over expenditures.
- Act as a Signing Officer for Authority.
- Coordinate the preparation and submission of all financial reports required by government agencies and other organizations.
- Coordinate preparation of financial statements with the Authority’s auditor; develop required supporting documentation. Present annual financial statements to Audit Committee.
- Oversee the maintenance of the Authority’s Asset Management Plan.
- Coordinate the annual insurance renewal submission. Review insurance requirements and ensure adequate coverage. Advise insurance providers of potential litigation; provide support to the CAO during claims processes.
- **Human Resources Services**:_
- Provide services to the CAO, managers and staff related to recruitment, performance evaluations, compensation and benefits, professional development and legal compliance.
- Prepare, for approval by the CAO, employment polices and procedures for inclusion in the Employee Manual.
- Maintain confidential employee records.
- Coordinate pay and benefit administration including administration of the Authority’s pension plan, group benefits plan and its employee assistance plan.
- Coordinate the preparation of employee disability accommodation plans and WSIB claims. Arrange for accommodations needs and return to work requirements.
- Ensure compliance with all employment related legislation by keeping current on employment law.
- **Support Services**:_
- Supervise and support Administrative Assistant position in achieving efficient and high quality customer service.
- Support the CAO in the effective operation of the Board by attending all Board meetings, preparing the minutes of the meetings, and ensuring Board member per diem’s and expenses are paid.
- Ensure proper maintenance, acquisition, and disposition of office equipment.
- **Freedom of information & Protection of Privacy Services**:_
- Develop and manage Authority’s Records Management System including the development and administration of the Authority’s File Retention and Destruction Policy.
- Administer, coordinate, control and track requests under the Freedom of Information, and Privacy of Protection Act.

**Management**
- Remain current with recent program developments and policies including liaison activities with adjacent CA’s related to procedures, fees and approaches to implementation and administration.
- Manage projects, including project design and work plan development, budget preparation, and cost control, coordinating work plans and supporting activities of other programs and agencies, etc.
- In accordance with ORCA policy and procedures recruit, select, orient, and train employees; maintain a safe, secure, and legally compliant work environment; develop professional development plans; communicate job expectations; plan, monitor, and appraise job results; coach and discipline employees. As required, retain, and oversee the work of consultants, internships, and student placements.
- In accordance with ORCA financial management policies and procedures, follow established internal control and purchasing policies and procedures; monitor budget, identify, and address significant variances between forecasted and actual expenditures and revenues.
- Contribute to the preparation of the annual operating and capital budget by developing annual cost and revenue estimates; and, by establishing and updating fee schedules for Board approval. Contribute to the preparation and maintenance of the Authority’s long-term financial plan and asset management plan by developing program related expenditure and revenue forecasts and capital asset

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