Manager, Payroll and Accounts Payable

2 weeks ago

Mississauga, Canada Avidbots Full time

**About Avidbots**:
At Avidbots, we believe in solving real world problems with autonomous robotics solutions. Our current product, Neo, is a fully autonomous floor scrubbing robot deployed and trusted by the world’s leading facilities and building services companies
- and we aren’t stopping there We are dedicated to continuously innovate, both on our current product and developing new solutions. Headquartered in Kitchener, ON, Canada and Chicago USA, Avidbots is a rapidly growing technology company, recognized as a Great Place to Work and one of Deloitte's Fast 500. Take a look at what Neo can do

**About this role**:
The Manager, Payroll and Accounts Payable is responsible for leading payroll and accounts payable operations for Avidbots across Canada, the US and other global entities. Reporting to the Corporate Controller, this person will oversee accounting functions for the payroll, incentive compensation and benefits activities, including calculation, funding, compliance and related journal entry and balance sheet reconciliations.

This position will also oversee accounts payable operations ensuring that all invoices and payments are accurately processed and paid in a timely manner in compliance with Company’s policies. In addition, you will lead a small team of accounting professionals and be responsible for establishing and evolving payroll and accounts payable policies, scaling related processes and ensuring system and workflow automation. As a true business partner to the organization, you will lead with a can-do attitude developing collaborative relationships across the Company.

This role can be performed as a hybrid role with occasional travel to our Kitchener-Waterloo Headquarters.

**How you will make a difference**:

- Manage the payroll accounting process for all Avidbots entities, ensuring accuracy and timeliness and establishing and evolving payroll best practices as business scales.
- Manage and create monthly payroll journal entries. Review and reconcile payroll and incentive compensation accounting data to ensure completeness and accuracy.
- Support internal and external audits by performing process walkthroughs, providing audit deliverables and analyses.
- Ensure proper taxation and withholding of all statutory withholdings and voluntary deductions for all countries and locations, oversee compliance and ensure delivery of regular payroll and associated filings as required by local laws.
- Provide day-to-day support and issue resolution related to payroll, incentive compensation, and system inquiries, proactively communicating with impacted employees, managers and the People Team.
- Align tightly with the People Team to build and execute scalable processes to support the onboarding, change, and offboarding processes and overall payroll, benefits and incentive compensation strategy.
- Ensure timely and accurate processing of invoices in compliance with company policies and procedures. Implement three-way match to increase efficiency of vendor payments processing.
- Manage the T&E reimbursement process, from user authorization through payment and ensuring proper controls are in place.
- Develop and maintain monthly reporting KPIs related to end-to-end accounts payable process, continually improving the accounts payable team’s efficiency.
- Own month-end close of accounts payable, including reconciliation of all related balance sheet accounts.

**Key requirements and experience**:

- Bachelor’s Degree in Business or Accounting
- 10+ years of relevant experience, including 5+ years of supervisory or management experience in payroll processing and accounts payable functions
- Strong technical background in payroll and ability to own US and Canadian payroll function with mínimal guidance or direction
- Subject matter expertise and strong working knowledge of payroll best practices, guidelines and compliance
- Expert experience with Ceridian and/or other leading HRIS & Payroll systems, experience in systems integration and conversion a plus
- Hands-on experience with Epicor ERP preferred
- Strong analytical and financial reporting and MS Excel skills
- Experience with documentation of business process and gathering of business requirements
- Sophisticated depth of communication, analytical, project management and time management skills

Avidbots is an equal opportunity employer committed to building a diverse workforce. As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. We offer a professional working environment and culture and believe that work/ life balance is critical to ensure the happiness/well-being of our people.

  • Accounts Payable and Payroll Administrator

    2 days ago

    Mississauga, Canada Applewood Air-Conditioning Limited Full time

    Applewood Air Conditioning is a family operated business since 1970. We are looking for a Payroll and Accounts Payable Administrator. **Roles and Responsibilities**: - Weekly Union and Non-Union Payroll - Accounts Payable - Enter retail contracts - Order office supplies - Add new parts and equipment and update pricing as required - Prepare time cards for...

  • Payroll/Accounts Payable Administrator

    Found in: Jooble CA O C2 - 2 weeks ago

    Mississauga, ON, Canada ABL Employment.com Full time

    Are you looking to get your foot in the door at a growing company that’s a leader in its field? They would like to hire the right candidate after an initial trial period. Canadian Payroll experience is a MUST HAVE – Accounting and bookkeeping skills – Previous experience in Accounts Payable and Accounts Receivable – Excellent Excel Skills –...

  • Payroll & Accounts Payable Administrator/ Bookkeeper

    2 days ago

    Mississauga, Canada Tarasick McMillan Kubicki Limited Full time

    **Payroll & Accounts Payable Assistant / Bookkeeper** **Required skills and qualifications.** - Knowledge of bookkeeping, accounting & year end preparations. - Required knowledge of QuickBooks or similar accounting software. - Payroll processing experience preferred, but not a requirement. - Reviewing and reconciling of bank accounts / credit cards -...

  • Accounts Payable

    12 hours ago

    Mississauga, Canada Duron Ontario Ltd. Full time

    We are seeking an individual with Accounts Payable experience. This person must also have the ability to assist with Reception, Accounts Receivable billings, payroll processing, and documentation management when required. **Company Profile**: For 60 years, Duron has been highly committed to our clients, suppliers and employees. We have become industry...

  • Accounts Receivable and Payroll Coordinator

    5 days ago

    Mississauga, Canada Daytona Freight Systems Inc Full time

    **Accounts Receivable** - Generate Invoices. - Perform account reconciliations. - Process accounting receivables and incoming payments in compliance with financial policies and procedures. - Reconcile the Accounts Receivable ledger to ensure that all payments are accounted for and properly posted. - Work collaboratively with Accounts Receivable Clerks,...

  • Accounts Payable Supervisor

    1 day ago

    Mississauga, Canada TAXCARE PROFESSIONAL CORPORATION Full time

    Education: College/CEGEP - Experience: 2 years to less than 3 years **Tasks**: - Establish work schedules and procedures - Train workers in duties and policies - Prepare and submit reports - Resolve work related problems - Ensure accuracy of financial transactions - Co-ordinate activities with other work units or departments - Reconcile accounts - Manage...

  • Office & Accounting Manager - Payroll Tax

    Found in: Jooble CA O C2 - 2 weeks ago

    Mississauga, ON, Canada JOB-BORN Executive Search Inc. Full time

    Our client is a rapidly growing insurance brokerage located in downtown Mississauga, Ontario. In addition to the accounting responsibilities, this position will also encompass the role of an Office Manager, with a focus on human resources (HR) tasks. The ideal candidate should possess strong accounting expertise, be detail-oriented, and have excellent...

  • Accounts Payable Coordinator

    3 days ago

    Mississauga, Canada CJR Wholesale Grocers and Dairy Central Full time

    Job description CJR Wholesale Grocers and Dairy Central have been serving Ontario for over 30 years. We pride ourselves in offering one stop shop to our customers for grocery, cooler and freezer. We strive to offer the best customer experience. Career Opportunity: Accounts Payable Coordinator **Job Type**: 1 year contract : Jan 2024 to Jan 2025 (Mat leave...

  • Accounts Payable Clerk

    3 days ago

    Mississauga, Canada WPS Canada Inc. Full time

    **About us** **Responsibilities**: - Gain a deep understanding of how the company’s financial operations functions - Support all accounting operations, including bank reconciliations, AR and AP processes, journal entries, and reconciling intercompany transactions - Ensure the month-end close process is completed in an accurate and timely...

  • Accounts Payable Manager

    Found in: Talent CA C2 - 3 weeks ago

    Mississauga, Canada TIP Group Full time

    Position: Accounts Payable Manager Location :  1880 Britannia Road East, Mississauga, ON, L4W1J3 Reporting to:  Finance Controller, North America Job Status:  Full-time, Permanent Take your career to new heights and join TIP Group, a top equipment service provider in Canada and Europe! Our trailer leasing, rental, maintenance, and repair...

  • accounts payable supervisor

    Found in: Talent CA 2 C2 - 2 weeks ago

    Mississauga, Canada TAXCARE PROFESSIONAL CORPORATION Full time

    Education: College/CEGEPExperience: 2 years to less than 3 yearsTasksEstablish work schedules and proceduresTrain workers in duties and policiesPrepare and submit reportsResolve work problems, provide technical advice and recommend measures to improve productivity and product qualityEnsure accuracy of financial transactionsCo-ordinate activities with other...

  • accounts payable supervisor

    Found in: Talent CA 2 C2 - 2 hours ago

    Mississauga, Canada TAXCARE PROFESSIONAL CORPORATION Full time

    Education: College/CEGEPExperience: 2 years to less than 3 yearsTasksTrain workers in duties and policiesPrepare and submit reportsResolve work problems, provide technical advice and recommend measures to improve productivity and product qualityEnsure accuracy of financial transactionsCo-ordinate activities with other work units or departmentsReconcile...

  • accounts payable supervisor

    Found in: Talent CA 2 C2 - 1 week ago

    Mississauga, Canada TAXCARE PROFESSIONAL CORPORATION Full time

    Education: Expérience: EducationCollege/CEGEPTasksEstablish work schedules and proceduresTrain workers in duties and policiesPrepare and submit reportsResolve work problems, provide technical advice and recommend measures to improve productivity and product qualityEnsure accuracy of financial transactionsCo-ordinate activities with other work units or...

  • Payroll Clerk

    3 days ago

    Mississauga, Canada Pennine Security Solutions Full time

    '''Duties''' - Process and manage payroll for employees using various systems such as QuickBooks - Ensure accurate and timely processing of payroll data, including hours worked, overtime, bonuses, and deductions - Maintain employee records and ensure compliance with company policies and procedures - Generate payroll reports and reconcile discrepancies as...

  • Manager, Payroll Accounting

    Found in: Talent CA C2 - 2 weeks ago

    Mississauga, Canada IMAX Full time

    Description : About the Role IMAX is looking for a Manager, Payroll Accounting to join our growing Finance team. Reporting to the Senior Director, Assistant Controller, we’re looking for someone who will be responsible for the accounting and administration of the global commission plan, the accounting for the ex-pat compensation program, the...

  • Accounts Payable Lead

    3 days ago

    Mississauga, Canada First Onsite Full time

    Are you ready to take charge of the financial backbone of our organization? If you're a detail-oriented leader with a knack for streamlining processes and fostering strong vendor relationships, we want you! Step into the role of Accounts Payable Team Lead, where you'll oversee a dedicated team and ensure the smooth processing of invoices. Join our...

  • Accounts Payable Supervisor

    Found in: Talent CA C2 - 1 week ago

    Mississauga, Canada ADECCO Full time

    Adecco Engineering & Technical is searching for an Accounts Payable Supervisor for our client, a leader in their sector, to support operations onsite (potential future hybrid) in Mississauga, ON. This position supports the objectives of the Finance and Accounting team and will be responsible to supervise all accounts payable functions, ensuring that all...

  • Accounts Payable Supervisor

    14 hours ago

    Mississauga, Canada Adecco Canada Full time

    Adecco Engineering & Technical is searching for an Accounts Payable Supervisor for our client, a leader in their sector, to support operations onsite (potential future hybrid) in Mississauga, ON. This position supports the objectives of the Finance and Accounting team and will be responsible to supervise all accounts payable functions, ensuring that all...

  • Accounts Payable Supervisor

    3 days ago

    Mississauga, Canada Adecco Canada Full time

    Adecco Engineering & Technical is searching for an Accounts Payable Supervisor for our client, a leader in their sector, to support operations onsite (potential future hybrid) in Mississauga, ON. This position supports the objectives of the Finance and Accounting team and will be responsible to supervise all accounts payable functions, ensuring that all...

  • Accounts Payable Supervisor

    Found in: Talent CA C2 - 1 week ago

    Mississauga, Canada Adecco Canada Full time

    Adecco Engineering & Technical is searching for an Accounts Payable Supervisor for our client, a leader in their sector, to support operations onsite (potential future hybrid) in Mississauga, ON. This position supports the objectives of the Finance and Accounting team and will be responsible to supervise all accounts payable functions, ensuring that all...