Project Specialist

3 weeks ago

Winnipeg, Canada AECOM Full time

Company Description
**Work with Us. Change the World.**

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of nearly 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

**Job Description**:
The responsibilities of this position providing administrative support to Project Managers, Engineers and Designers in the Winnipeg Water Department, including, but not limited to, the following:

- Word processing / preparation of documents including engineering specifications, shop drawings, technical reports, PowerPoint presentations, contracts, proposals, and letters as required.
- Providing project management assistance to Project Managers, including but not limited to the review, approval and coding of Subconsultant / Subcontractor invoices, reviews of project and supporting documentation for invoicing, set-up and tracking of proposal and projects in AECOM’s project management system.
- File management, both hard copy and electronic, on both servers and through ‘cloud-based’ programs such as SharePoint and ProjectWise.
- Manage the set up and maintenance of document control / records management for multiple projects and Project Managers using software including Sharepoint and Aconex.
- Coordinating of Department-level and project meetings, taking minutes and preparing slide-decks for meetings.
- Assisting in the on-boarding of new staff for the Water Department.
- Health and safety coordination for the Winnipeg Water contingent of staff.
- Providing office facilities support as required (i.e. front-office reception coverage, organizing office-level supplies, assisting in the resolution of office-level administrative initiatives)
- Leading projects through AECOM’s Quality Management System and ensuring documentation of quality control tasks completed by project teams is compliant with AECOM’s Policies and Procedures.

**Qualifications**:
**Minimum Requirements**:

- Bachelor's degree + 2 years or Diploma/Certificate + 4 years of related administrative experience
- Proficiency - Advanced use of Microsoft Office (Outlook, Word, Excel, PowerPoint, etc)
- Working knowledge of computerized project management software
- Ability to work overtime as required

**Preferred Qualifications**:

- 5+ years of related administrative experience
- Degree or Diploma in Administration, Project Management or related field
- Previous experience in the consulting industry (engineering or architectural) would be an asset
- Excellent communication skills
- Exceptional organizational, time-management, and strong attention to detail skills
- Ability to self-manage assignments from start to finish with mínimal oversight
- Ability to handle stressful situations with professionalism and calm composure
- Committed to providing exceptional client service, both internal and external
- Able to interact professionally with all levels of business personnel and build strong working relationships

Additional Information
- Sponsorship for Canadian employment authorization is not available for this position.

**About AECOM**

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public

**Freedom to Grow in a World of Opportunity**

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted globa

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