Project Coordinator

3 days ago

Kitchener, Canada Region of Waterloo Full time

Project Coordinator (Construction)

**Job Number**:1986

**Job Type**: Full-Time
**Temp Contract Length**:
**Location**: 150 Frederick St - Regional Admin Headquarters
**Job Category**: Construction
**Number of Positions**:1
**Department**: Capital Renewal B
**Division**: Engineering and Environmental Services
**Hours of Work**: 35
**Union**: CUPE 1883
**Grade**: CUPE 1883 Grade 015
**Salary Range**:
**About Us**

The Region of Waterloo is a thriving, diverse community committed to fostering opportunities for current and future generations. Home to over 674,000 residents and expected to grow to nearly one million by 2051. Guided by our 2023-2027 Strategic Plan, “Growing with Care,” we focus on equity, inclusion, and sustainability. Our mission is to provide essential services that enhance the quality of life for all residents, while our core values emphasize caring for people and the land we share. Join us and be part of a team dedicated to making a meaningful difference in our community.

Dish with One Spoon Wampum:

- Waterloo Region is part of the Dish with One Spoon wampum, a treaty guiding our commitment to:

- Recognizing our shared humanity and land
- Taking only what we need
- Leaving some for others
- Keeping the dish clean
- This agreement underpins our vision, mission, and core values, and reinforces our dedication to meaningful reconciliation and equity.

**The Role**
- Coordinates, controls, and administers design and construction stages of capital building construction projects for new construction, renovations, and major repairs. This includes project planning, design, inspections, administering/accepting contractor work, and turnover for final use. Ensures projects meet client specifications, and are delivered on schedule and within budget. Collaborates with other Section staff to assist on large, complex projects.

**Duties/Responsibilities**
- Advises project teams regarding construction methods, practices, products, equipment, and contractor selection. Collaborates with divisional partners on project delivery/maintenance.- Liaises with project teams (including clients, stakeholders) to review project needs/requirements and confirm/assist in the development of work scope and budgets. Produces project plans and recommendations for project team approval (e.g., alternatives/costs, price quotes). Informs project teams regarding progress, changes, and updates, and obtains approvals as required.- Inspects buildings and systems to validate scope and prepare work/plans (e.g., roof, building envelope and interior fabric; electrical, plumbing, HVAC systems).- Participates in the procurement process, and negotiates requirements with contractors as appropriate. Administers all phases of construction/renovation projects, ensuring contractors comply with contract plans/specifications. Plans and monitors project schedules, budget, and overall requirements, including legislated inspections and approvals (e.g., architectural, mechanical, electrical, civil and structural building construction, permits).- Coordinates and monitors the development of preliminary and final project designs. Reviews and provides comments on designs to ensure alignment with client needs and project requirements.- Prepares studies and surveys, or coordinates through consultants (e.g., engineering, geotechnical, hydrogeological, building envelope, legal).- Identifies, documents, reviews, and updates workplace hazards with contractors/consultants, including legislated health and safety precautions. Involves corporate health and safety as required.- Writes building/project notices when the public and internal operations are impacted.- Reviews, prepares, administers, and maintains project documentation and records (e.g., charters, drawings, site reviews, meeting minutes, compliance certificates, contractor payments, insurance and training certificates, inspection certificates, equipment manuals, project changes, cost variances, close-out documentation, warranty information, project/building information).- Prepares and presents reports for senior staff, Finance, Legal, risk management, and Standing Committees as appropriate.- Attends conferences, seminars, and in-house training to upgrade skills. Participates in in-service training and shares knowledge with colleagues.- Reviews and recommends/signs off on contractor and consultant payments, progress draws, and payment certificates per contract plans and specifications. Prepares payment certificates.- Has occasional contact with the public (e.g., public consultations, neighbouring property owners, tenants including Waterloo Region Housing).- Performs related duties as assigned.

**Additional Duties/Responsibilities**

**Knowledge, Skills, and Abilities**
- Must have a 3-year diploma/degree (with certification/eligibility for CET certification at the technologist level OR certification/eligibility to practice in Ontario as a Certified Facility Manager).- Must have a minimum 3 years of re

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