Office Agent Class I

4 weeks ago

Beaconsfield, Canada Lester B. Pearson School Board Full time

**NOTICE OF VACANCY PLEASE POST****:
ANY VACANCIES RESULTING FROM THE STAFFING OF THIS POSITION WILL BE POSTED

**OFFICE AGENT CLASS I**
**PLACE CARTIER**

257 Beaconsfield Blvd, Beaconsfield, QC. H9W 4A5

**Director: Peggy Grant**

Status of post: Regular full-time

Start date: August 9, 2023

Working Schedule: 35 hours per week

**Qualifications**:
Hold a Diploma of Vocational Studies in a specialty appropriate for the class of employment, a Secondary School Diploma or an attestation of studies recognized as equivalent by the competent authority, and have one (1) year of pertinent experience

AND

Have a basic knowledge of office automation

**Other Requirements**:

- Must be bilingual
- Must have excellent knowledge and demonstrated ability in Microsoft Office: Word and Excel
- _Testing required_
- Knowledge of Google Suite is an asset
- Knowledge of Jade Tosca
- Must be comfortable working in an environment where confidentiality on student dossiers is of paramount importance and interaction with outside agencies is an integral part of the job
- Must be a strong team player able to work collaboratively in a team environment and able to work independently
- Ability to work with the public

**Salary scale as per the IASS’ Collective Agreement**:
$22.36 to $25.00 per hour

**Nature of the work**

The principal and customary work of an employee in this class of employment consists in performing a variety of administrative duties of a complex nature according to established methods and procedures.

**Daily Tasks/Dossiers**:

- Monitoring and reporting of students absences in Google sheets and in Jade Tosca
- Working collaboratively with Teachers and Techs
- Entry of student marks into Jade Tosca
- Evaluation of student admissability into Adult Education
- Registration of students into Jade Tosca per semester (quarterly). This includes the necessaty of flex hours into the evening and/or summer periods and percise data entry
- Assist in the coordination of examinations, preparing, storing and monitoring exam documents
- Assisting administration with the collection of school fees
- Assisting the organization of school based events such as convocations ect.

***AVIS DE POSTE VACANT VEUILLEZ AFFICHER**:
LE POSTE QUI DEVIENDRA VACANT LORSQUE CELUI-CI SERA COMBLÉ SERA AFFICHÉ, DE MÊME QUE TOUS LES AUTRES PAR LA SUITE.

**AGENTE OU AGENT DE BUREAU, CLASSE I**
**PLACE CARTIER**

257, boul. Beaconsfield, Beaconsfield QC. H9W 4A5

**Directrice: Peggy Grant**

Statut du poste : Régulier à temps plein

Date de début: 9 août 2023

Horaire de travail: 35 heures par semaine

**Qualifications requises**:
Être titulaire d’un diplôme d’études professionnelles dans une spécialité appropriée à la classe d’emplois ou être titulaire d’un diplôme de 5e année du secondaire ou être titulaire d’un diplôme ou d’une attestation d’études dont l’équivalence est reconnue par l’autorité compétente et avoir une (1) année d’expérience pertinente.

ET

Avoir des connaissances de base en bureautique.

**Autres exigences**:

- Bilinguisme obligatoire
- Excellente connaissance des logiciels Microsoft: WORD et EXCEL et des aptitudes manifestes à les utiliser
- Examens requis
- Connaissance de la suite Google - un atout
- Connaissance de Jade Tosca
- Aisance dans un environnement où la confidentialité sur les dossiers des élèves est d'une importance capitale et l’interaction avec les organismes externes fait partie intégrante du travail
- Avoir un solide esprit d’équipe et être capable de travailler en équipe et de façon autonome;
- Capacité de travailler avec le public

**Échelle de salaire selon la convention collective del’UIES**:
22,36 $ à 25,00 $ de l’heure

Nature du travail

Le rôle principal et habituel de la personne salariée de cette classe d’emplois consiste à accomplir divers travaux administratifs de nature complexe selon des méthodes et procédures définies.

Tâches quotidiennes/Dossiers
- Vérifier et signaler les absences d’élèves dans les feuilles Google et Jade Tosca
- Travailler en collaboration avec les enseignants et les techniciens
- Entrer les notes des élèves dans Jade Tosca
- Évaluer l’admissibilité des élèves à la formation des adultes
- Inscrire les élèves dans Jade Tosca à chaque étape (trimestrielle). Être obligatoirement disposé à faire des heures flexibles en soirée ou en été et entrer les données avec précision
- Aider à la coordination des examens, préparer, archiver et surveilles les documents d’examens
- Aider la direction à percevoir les frais de scolarité
- Aider à l’organisation d’événements de l’école comme les cérémonies de remise de diplôme, etc.

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