Plant Office Clerk

2 weeks ago

St John's, Canada Newfoundland & Labrador English School District Full time

**POSITION TITLE**:

- Plant Office Clerk - Permanent - 35 hrs/week

**COMPETITION #**:

- 2223-29204-01UASS

**COMPETITION END DATE**:

- June 21, 2023 12:00 PM

**LOCATION(S)**:

- Avalon Regional Office

**JOB TEXT**:
**Plant Office Clerk (Clerk Typist III)**

**District Office, St. John’s**

**Description**:
Reporting to the Director of Facilities & Custodial Management, the Plant Office Clerk (Clerk Typist III) takes the lead role in office administration duties for the provincial Facilities & Custodial Management office, with an additional particular focus on supporting the Eastern Region facility managers.

**Duties**:

- Entering requisitions, tracking outstanding purchase orders, contacting vendors regarding invoices, and entering goods receipts i.e. generally matching up required documentation for accounting purposes;
- Generating and responding to correspondence to/from the facilities division in support of various tenders (e.g. letters to snow clearing contractors, etc.);
- Interfacing with schools, managers, contractors, and other stakeholders in support of school facility operations;
- Managing the scheduling and financial logistics of Community Use of Schools, focusing on the Eastern Region but also with provincial contacts;
- Covering absences of the Maintenance Clerk position, as needed. Duties include but are not limited to:

- Tracking absences and replacements for custodial staff in the Avalon East and Avalon West regions - as per school needs, District practices, and collective agreements.
- Entering reports from various authorities having jurisdiction (e.g. Service NL) and creating associated action items in the NLESD Site Inspection Enterprise Management System (SIEMS).
- Note this shift is 7:00-3:00, applicants must be able to work these hours on short notice and for durations as required.
- Operate with a high level of expertise and accuracy in word processing (MS Word/Google Docs), spreadsheets (MS Excel/Google Sheets), Cayenta, and SmartFind, Rycor, and other software as required.
- Other duties as assigned.

This position works closely with the Maintenance Clerk - including mutually covering off each other’s periods of absence.

**Education Requirements**:
Completion of a 2-year Office/Business Administration program from a recognized post-secondary institution. Equivalencies may be considered.

**Other Requirements**:
**CUPE 1560 Salary Scale (CG-26): $23.13 - $25.60 per hour**

The Newfoundland and Labrador English School District is committed to employing a diverse workforce and encourages all qualified applicants to apply. A Certificate of Conduct with a Vulnerable Sector Query, from the local police authority will be required. Only those selected for an interview will be contacted.

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