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Fitness & Sports Administrative Assistant

4 months ago

Kingston, Canada CFMWS Full time

**WHO WE ARE**
CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and banking discounts and customized financial services. At Canadian Forces Morale and Welfare Services (CFMWS), we love what we do. And we live it too.
**THE ROLE**
Under the supervision of the Manager, Fitness & Sports, the Administrative Assistant provides administrative support such as research, data entry and compilation, record keeping, creating presentations and reports, photocopying, internal/external correspondence, mass mailing distribution and follow-up action. They organize travel arrangements and accommodations for managers and clients. The Administrative Assistant processes and tracks travel claims. They also provide reception services and general information to clients.
**QUALIFICATIONS NEEDED** Education, Certifications and Licenses**

High school diploma AND several years' experience in office administration or a related field

**Experience**

In office administration
In budget administration
In bookkeeping
In processing invoices and claims
In making travel arrangements and travel claims procedures
In drafting correspondence and reports

**Competencies**

Client focus, organizational knowledge, communication, innovation, teamwork and leadership.
**LANGUAGE REQUIREMENTS**
English Essential, Bilingual (English and French) an asset

Reading: None

Writing: None

Oral: Functional
**BENEFITS AVAILABLE** Health Benefits**: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance, disability insurance and accidental death and dismemberment coverage.

**Work Life Balance**: A wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.

**Retirement Planning**: A Defined Benefit Pension Plan and Group Savings Plans.

**Learning and Development**: Tuition Assistance Program and Advanced Learning Program, payment of professional association memberships, online learning opportunities and second language training.

**Perks**: Discounts through CF One Member Appreciation.
**OTHER INFORMATION**
This is an on-site position with an assigned work location.

This Category I unionized position is open to all interested parties. Preference will be granted in accordance with the Collective Agreement for the PSAC bargaining unit for NPF Category I employees at CFB Kingston.
**START DATE**

November 4, 2024

**INCLUSION AND ACCOMMODATION**

Job Reference: CFMWS12152