Administrative Manager
2 weeks ago
**JOB TITLE**: Administrative Manager - Operations (full-time)
**REPORTS TO**: Clinical Director
**LOCATION**: #601-808 Nelson Street, Vancouver
*Please note this is a client facing, in-office position
**HOURS**:Monday-Friday, 9am-5pm
*Shifts/hours are flexible for the right person
**COMPENSATION**: $52,000-$56,000 depending on experience.
**with your Resume and Cover Letter outlining your relevant experience and interest in this role. The ideal start date is January 27th.**
We are a leading counselling practice in Vancouver, BC specializing in empowering our clients to live authentic, meaningful lives. We practice from an intersectional feminist lens, and work with people from all backgrounds and experiences. With a team of 27+ Registered Clinical Counsellors and Registered Social Workers, the Administrative Manager - Operations is needed to ensure “back end” business success and continued growth by managing operations and finances, developing and maintaining administrative systems, and supporting clients, staff and the Clinical Director.
**Role and Responsibilities**
Financial Management (30%):
Accounts payable - Ensuring the timely payment of all invoices to avoid penalties, reviewing invoices for accuracy and negotiating with service providers on rates, as needed. Processing government remittances (taxes, worksafe) as needed.- Processing payroll for a team of salaried employees, hourly employees, contracted counsellors, etc., ensuring accuracy and timeliness.
Administrative and Office Management (30%)Developing, implementing and monitoring administrative procedures, policies, and systems, in compliance with the organization’s strategic goals, needs, budgets and deadlines. Working in collaboration with the team to gain feedback and build trust.- Counsellor support regarding invoicing, payments, benefits, taxes, etc
People Management (25%)Provide training, onboarding, scheduling, supervising, and performance management of administrative team members in order to ensure the overall efficiency of daily operations- Managing admin team to delegate tasks, identify opportunities for growth, ensure engagement and job satisfaction, promote creativity, learning and develop leadership capacity- Hiring, training and scheduling new employees- Simple HR duties - providing Record of Employment, T4s, etc
Reception and Client Relations (15% or less - cover reception when needed)Providing Monday-Friday daytime reception coverage when needed - greeting clients, maintaining a welcoming environment for clients and staff, ensuring equipment is in working order- Maintaining client accounts, processing payments, resolving billing issues**Qualifications**Minimum of 2 years of related experience in a busy office environment, considerable customer service experience, an interest and/or education in social justice or psychology, or a combination of equivalent experience and skills.- Professionalism - you take initiative and are autonomous. You use sound judgment to make decisions when needed, and are trustworthy and reliable and take direction well.- A ‘people person’ - you are in tune with people’s needs, enjoy being part of a team, are compassionate, and prioritize clients’ needs.- A highly competent communicator - you follow through, ensure information is passed along accurately and within a timely manner, and close communication loops as needed.- A strategic thinker - you know how to prioritize work and understand the big picture.
**What we offer**15 days paid vacation annually (prorated depending on start date)- Eligibility for extended health benefits upon completion of the probation period (3 months)- The opportunity to be part of a progressive team of like-minded individuals- Opportunities for growth, skills training, and development
**Peak Resilience**
**strives to be an inclusive workplace and we recognize and value the lived experiences of the BIPOC and LGBTQIA2S+ communities.**
**Peak Resilience acknowledges with respect and gratitude that the land in which we work is on the unceded territory of the Coast Salish peoples -**
**Swxwú7mesh (Squamish), Stó:l and Slilwta/Selilwitulh (Tsleil-Waututh) and xmθkym (Musqueam) Nations.**
- ____________________________________
-
Administrative Manager
2 days ago
Vancouver, Canada UBC Full timeStaff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Research and Facilitation, Level B Job Title Administrative Manager Department Administration | Centre for Gender and Sexual Health Equity | Faculty of Medicine Compensation Range $6,068.92 - $8,724.25 CAD Monthly The Compensation Range is the span between the minimum and maximum...
-
Administrative Manager
4 weeks ago
Vancouver, Canada Youzan Technology Inc. Full timeEducation: College/CEGEP - Experience: 2 years to less than 3 years **Tasks**: - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services - Hire and train or arrange for training of staff - Plan, administer and control budgets for client projects, contracts, equipment...
-
Administrative Manager
7 days ago
Vancouver, Canada Chunghwa Property Management Co. Ltd. Full timeEducation: College/CEGEP - Experience: 2 years to less than 3 years **Tasks**: - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services - Direct and control corporate governance and regulatory compliance procedures within establish - Hire and train or arrange for...
-
Administrative Manager
3 days ago
Vancouver, Canada The University of British Columbia Full timeJob SummaryThe Administrative Manager is responsible for the overall management and administration of research activities under the Centre for Gender & Sexual Health Equity (CGSHE).Working in close collaboration with CGSHE’s Leadership Team, the Administrative Manager is accountable for the effective operation and administration of the Centre’s research...
-
Administration Manager
4 weeks ago
Vancouver, Canada Genome British Columbia Full time**Responsibilities**: - Develop systems and approaches to administration. - Participate in the development of business goals and objectives. - Manage the administration team. - Ensure that the administration department is generating revenue for the company. - Maintain staff morale. - Generate reports about the effectiveness of the company's...
-
administrative manager
1 month ago
Vancouver, Canada Global Pathways Limited Full timeEducation: College/CEGEPExperience: Experience an asset or equivalent experienceWork settingGeneral officeTasksCo-ordinate administrative servicesAssist in preparing annual budgetsPlan, organize, direct, control and evaluate daily operationsDirect and advise staff engaged in providing records management, security, finance, purchasing, human resources or...
-
administrative manager
3 weeks ago
Vancouver, Canada Global Pathways Limited Full timeEducation: Expérience: EducationCollege/CEGEP or equivalent experienceWork settingGeneral officeTasksCo-ordinate administrative servicesAssist in preparing annual budgetsPlan, organize, direct, control and evaluate daily operationsDirect and advise staff engaged in providing records management, security, finance, purchasing, human resources or other...
-
Manager, Administration Support
4 weeks ago
Vancouver, Canada University of British Columbia Full timeStaff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Administration, Level C Job Title Manager, Administration Support Department OCIO | Office of the CIO Compensation Range $7,400.83 - $11,540.42 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is...
-
Office and Administration Manager
4 weeks ago
Vancouver, Canada LGM Financial Services Inc. Full timeLGM is a national leader in providing warranty, finance, and insurance services to the Canadian automotive industry. Since 1998, LGM has been successfully supplying quality products and leading training solutions to Canadian car dealerships. Dealer partnerships are complemented with the strong backing and support of their automotive manufacturing brands,...
-
administrative services manager
1 month ago
Vancouver, Canada Cornerstone Security & Transport Inc Full timeEducation: Bachelor's degreeExperience: 2 years to less than 3 years or equivalent experienceTasksCo-ordinate administrative servicesPlan, organize, direct, control and evaluate daily operationsDirect and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative servicesInterview, hire and...
-
Administrative Manager
6 days ago
North Vancouver, Canada ESR Electric Ltd Full timeEducation: College/CEGEP - Experience: 1 year to less than 2 years - or equivalent experience **Tasks**: - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services - Direct and control corporate governance and regulatory compliance procedures within establish - Plan,...
-
administrative manager
4 days ago
Vancouver, Canada Global Pathways Limited Full timeEducation: Expérience: EducationCollege/CEGEP or equivalent experienceWork settingGeneral officeTasksCo-ordinate administrative servicesAssist in preparing annual budgetsPlan, organize, direct, control and evaluate daily operationsDirect and advise staff engaged in providing records management, security, finance, purchasing, human resources or other...
-
administrative services manager
3 weeks ago
Vancouver, Canada Cornerstone Security & Transport Inc Full timeEducation: Expérience: EducationBachelor's degree or equivalent experienceTasksCo-ordinate administrative servicesPlan, organize, direct, control and evaluate daily operationsDirect and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative servicesInterview, hire and provide training for...
-
Operations Manager
4 weeks ago
Vancouver, Canada Kaizen Renovations Corp. Full timeEducation: Bachelor's degree - Experience: 2 years to less than 3 years **Budgetary responsibility**: - $100,001 - $500,000 **Tasks**: - Co-ordinate administrative services - Collect and record administrative and service fees - Assist in preparing annual budgets - Conduct research - Plan, organize, direct, control and evaluate daily operations - Direct and...
-
Vancouver, Canada Simon Fraser University Full timeUnion/Affiliation: **Administrative and Professional Staff (APSA)** - Pay range: **$69,903 to $83,473 annually** - SFU Department Descr: **Faculty of Arts & Social Sciences - Gerontology** - Position Grade: **9** - # of openings: **1** - Biweekly Hours: **72** The Manager, Academic and Administrative Services is responsible for providing leadership in...
-
Manager Lending Administration
4 weeks ago
West Vancouver, Canada FIRST NATIONS BANK OF CANADA Full time**Manager Lending Administration** **The Company**: First Nations Bank of Canada is seeking an experienced Lending Manager to become part of the FNBC Family! Put your lending experience and knowledge to use in overseeing our Lending Administration department. **Location**: This position is a Monday through Friday work week and has the option to be based in...
-
Administrative Manager
4 weeks ago
Vancouver, Canada castella manufacturing ltd Full timeEducation: College/CEGEP - Experience: 3 years to less than 5 years **Tasks**: - Hire and train or arrange for training of staff - Interview, hire and provide training for staff - Plan, administer and control budgets for client projects, contracts, equipment and supplies - Plan, organize, direct, control and evaluate the operations of a department providing...
-
Vancouver, Canada University of British Columbia Full timeStaff - Non Union Job Category M&P - Excluded M&P Job Profile XMP - Administration, Level C Job Title Manager, Administration and Executive Assistant to the President Department Executive Administrative Support | President's Office Compensation Range $6,677.33 - $10,433.50 CAD Monthly The Compensation Range is the span between the minimum and...
-
Administrative Manager, Regional Operations
7 days ago
Vancouver, Canada PHSA Full time**Administrative Manager, Regional Operations** BC Cancer Vancouver, BC The Administrative Manager interacts regularly with the Senior Leadership and Managers and functions as a resource regarding service needs, service delivery, labour forecasting and operational activities related to the centralized clerical and administrative functions. This role...
-
operations manager
2 weeks ago
Vancouver, Canada C & R Digital Consulting Full timeEducation: Bachelor's degreeExperience: 3 years to less than 5 yearsTasksPlan, organize, direct, control and evaluate daily operationsDirect and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative servicesInterview, hire and provide training for staffPlan, administer and control budgets...
