Event Coordinator

7 months ago

Surrey, Canada Sheraton Vancouver Guildford Hotel Full time

The Sheraton Vancouver Guildford Hotel is one of Surrey's premier hotels. It is situated on the gateway to Vancouver, overlooking the Coastal Mountain range and the beautiful Fraser Valley. With 279 newly renovated guest rooms, 18 meetings rooms totalling 26,000 square feet, our space offers the utmost flexibility to fit the needs of our guests.

At Sheraton hotels, we create a welcoming place for our community to gather. Sheraton sees the world through the lens of community.

**Together, we are better**. Every one of us is critical to the success of our hotel's larger mission. It is the energy of the collective that fuels us, unites us, and brings us together. We believe in the **Power of We**.

Be inspired by what’s possible and discover your own future. Be challenged, grow and achieve your ambition. At Marriott, be yourself. Begin your purpose, belong to a global community, and become the best version of you. At Marriott..**Be you**.

We are looking to grow our teams with individuals who share our energy and enthusiasm for creating exceptional guest service and would like to join our dynamic world of hospitality.

**POSITION PURPOSE**

As the primary administrative support to the Director of Catering and Event Management, the Event Coordinator assists in the overall efficient operation of the Sales & Convention Services Department resulting in increased revenue generation from both Sales Managers & Event Managers.

**ESSENTIAL FUNCTIONS**

Responsibilities include Administration of all Marriott standard programs for Catering & Convention services and is responsible for all administrative duties related to the day to day operation of the catering/event sales department to include but not limited to:

- Assist in screening and assigning incoming electronic leads (includes but not limited to: MarRFP, MI-LEADS, C-vent, Star-cite, Tourism Vancouver, Tourism Surrey)
- Qualify incoming calls and transfer to appropriate member of the Sales & Event Management Catering Team
- Responsible for one stop selling & servicing of short lead catering only business 3 to 50 people inside of a 30 day window.
- Brand Loyalty program administrator
- Administrate function floor & event related parking exemptions (complimentary & pre-paid parking arrangements)
- Weekly New Week distribution (EOs, floor plans, allergy forms and event summary to the floor)
- Daily distribution to include but may not be limited to change orders, allergy forms, floor plans, daily function reports
- Attend scheduled operational EO check meeting and act as liaison
- Assist Event Managers as requested with contracts and other administrative needs related to the success of conference planning for guests which may include following up with clients on outstanding rooming lists, final guarantees and event details
- Maintenance of all office files (Group & Catering included)
- Sales & Catering PMS key operator - maintain data base and menu input and update (data entry)
- Update and maintenance of the on-line Menu database
- Responsible for the production of the final layout for all printed catering menus, wine lists and other collateral produced for clients generated from the catering sales office
- Responsible for blocking space and servicing all in-house meetings; Tour breakfast & SMERFE groups requiring storage space and breakfast rooms
- Tour Forecast weekly update and distribution; assist in creating Group Tour Resumes
- Reach out to sports teams who do not currently have any organized catered food & beverage services and solicit them to book team meals
- Work closely with the Marketing Coordinator to support all additional outside Sales Activities and entertaining such as client loyalty receptions, sales trips & blitzes.

Act as a liaison between the Event managers and client in the pre-sell process allowing the sales managers more time for solicitation and off property sales calls. Providing assistance and generating supporting documents to include but not limited to;
- Assist with account maintenance by producing welcome cards & amenities
- Responsible for updating all sales & catering merge documents in the property Sales PMS
- Assist in information gathering and supporting documents for annual Sales budget & marketing plan
- Attend weekly sales meetings

**SUPPORTIVE FUNCTIONS**

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel.
- Assist Director of Catering and Event Management and/or Director of Sales & Marketing in growing revenues.
- Assist Sales & Catering team in sales & marketing activities.
- Professionally represent the hotel at client based/ industry/community functions to support the sales effort
- Participate as team player with all departments.
- Assist with reports and/or competition data col

  • Event Coordinator

    6 months ago

    Surrey, Canada Isha Events & Co. Full time

    Job Overview: We are seeking a highly organized and detail-oriented Event Coordinator to join our team. As an Event Coordinator, you will be responsible for planning, organizing, and executing various events. This role requires excellent time management skills, strong customer service abilities, and the ability to negotiate and communicate effectively. If...

  • Energy Event Coordinator

    2 weeks ago

    Surrey, British Columbia, Canada FortisBC Full time

    Company OverviewFortisBC is a leading energy provider with over 100 years of experience. We deliver renewable energy, natural gas, electricity, and propane to 1.2 million customers across British Columbia.Salary and BenefitsWe offer a competitive salary range of $33.13 - $47.08 per hour, as well as a comprehensive benefits package.Job DescriptionThis role is...

  • Corporate Events Coordinator

    3 weeks ago

    Surrey, British Columbia, Canada FortisBC Full time

    Job OverviewIn this exciting role, you will play a key part in shaping the events landscape of BC's largest energy provider. As a Corporate Events Coordinator at FortisBC, you will be responsible for planning, coordinating and executing multiple events to support marketing strategy, programs and the company brand.This position requires strong initiative,...

  • Sales & Event Coordinator - Civic Hotel

    7 months ago

    Surrey, Canada Civic Hotel Full time

    Civic Hotel, Autograph Collection, is a bold landmark that merges BC’s artistry, culture and flavours with the spirit of entrepreneurial discovery — an independent, boutique hotel located in the heart of Surrey City and next to Surrey Central SkyTrain Station. Civic Hotel proudly stands at the intersection of now and next, the great city center’s...

  • Administrative Coordinator for Event Management

    1 week ago

    Surrey, British Columbia, Canada WESTLAND IMMIGRATION VISA SERVICES INC. Full time

    Job Title: Administrative Coordinator for Event ManagementWe are seeking an organized and detail-oriented Administrative Coordinator to join our team at Westland Immigration Visa Services Inc. in Surrey, British Columbia.Company Overview:The successful candidate will be responsible for coordinating various events, managing office procedures, and providing...

  • Brand & Events Marketing Coordinator

    3 months ago

    Surrey, Canada Wesgroup Equipment Full time

    Wesgroup Equipment is a Family of Companies, comprised of Westerra Equipment, Williams Machinery, and Vermeer British Columbia. Our 9 locations across British Columbia and Alberta sell, rent, and fix equipment. We also train people on how to operate machinery safely and effectively. From forklifts to skid steers, excavators, loaders and dump trucks, our...

  • Event Coordinator

    2 months ago

    Surrey, Canada MARVEL ENTERTAINMENT INC. Full time

    Education: - Expérience: - **Education**: - College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - or equivalent experience - ** Work setting**: - Festival - ** Tasks**: - Administer revenues and expenditures - Develop marketing and communication plans - Prepare, present and manage budgets - Determine...

  • Event Coordinator

    4 months ago

    Surrey, Canada MARVEL ENTERTAINMENT INC. Full time

    Education: - Expérience: **Education**: - College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - or equivalent experience **Work setting**: - Festival **Tasks**: - Administer revenues and expenditures - Develop marketing and communication plans - Prepare, present and manage budgets - Determine requirements...

  • event coordinator

    4 months ago

    Surrey, Canada MARVEL ENTERTAINMENT INC. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 1 year to less than 2 years or equivalent experienceWork settingFestivalTasksAdminister revenues and expendituresDevelop marketing and communication plansPrepare, present and manage budgetsDetermine requirements for hospitality services,...

  • Brand & Events Marketing Coordinator

    4 weeks ago

    Surrey, Canada Wesgroup Equipment Full time

    Wesgroup Equipment is a Family of Companies, comprised of Westerra Equipment, Williams Machinery, and Vermeer British Columbia. Our 9 locations across British Columbia and Alberta sell, rent, and fix equipment. We also train people on how to operate machinery safely and effectively. From forklifts to skid steers, excavators, loaders and dump trucks, our...

  • Brand & Events Marketing Coordinator

    1 month ago

    Surrey, Canada Wesgroup Equipment Full time

    Wesgroup Equipment is a Family of Companies, comprised of Westerra Equipment, Williams Machinery, and Vermeer British Columbia. Our 9 locations across British Columbia and Alberta sell, rent, and fix equipment. We also train people on how to operate machinery safely and effectively. From forklifts to skid steers, excavators, loaders and dump trucks, our...

  • Brand & Events Marketing Coordinator

    3 months ago

    Surrey, Canada Wesgroup Equipment Full time

    Wesgroup Equipment is a Family of Companies, comprised of Westerra Equipment, Williams Machinery, and Vermeer British Columbia. Our 9 locations across British Columbia and Alberta sell, rent, and fix equipment. We also train people on how to operate machinery safely and effectively. From forklifts to skid steers, excavators, loaders and dump trucks, our...

  • event coordinator

    4 months ago

    Surrey, Canada MARVEL ENTERTAINMENT INC. Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experienceWork settingFestivalTasksAdminister revenues and expendituresDevelop marketing and communication plansPrepare, present and manage budgetsDetermine requirements for hospitality services, signage,...

  • Events Specialist

    3 months ago

    Surrey, Canada FortisBC Full time

    Branch: Gas Affiliation: Management & Exempt Employment Status: Full-Time Regular Salary Min: $64,600.00 Annually Salary Max: $91,800.00 Annually Short-term Incentive Eligible: Yes Workplace Flexibility: Yes Posting End Date: Open until filled As the province’s largest energy provider with more than 100 years of knowledge and experience, we proudly...

  • Events Specialist

    3 months ago

    Surrey, Canada FortisBC Full time

    Branch: Gas Affiliation: Management & Exempt Employment Status: Full-Time Temporary Salary Min: $33.13 Hourly Salary Max: $47.08 Hourly Short-term Incentive Eligible: No Workplace Flexibility: No Temp Duration: 12 months Posting End Date: Open until filled As the province’s largest energy provider with more than 100 years of knowledge and experience, we...

  • Administration, HR, Events

    8 months ago

    Surrey, Canada West Coast Gardens Full time

    Join Our Team as an **_Administrative Specialist with a Focus on Training, HR, and Event Coordination!_** Are you a highly organized and detail-oriented professional with a passion for training, onboarding new hires, and event coordination? West Coast Gardens is seeking an Administrative Specialist to play a crucial role in supporting our team with a unique...

  • Event Staff

    2 months ago

    Surrey, Canada The MRG Group Full time

    **Job Title**: Event Staff **Department**: Event Operations **Location**: Agriplex + Bill Reid Amphitheatre, Cloverdale **Employment Type**: Seasonal/Part-Time **Job Summary**: We are seeking enthusiastic and adaptable individuals to join our event team as Event Staff Members for the Noel event. This role is multifaceted, allowing you to gain experience...

  • Event Planning Manager

    4 weeks ago

    Surrey, British Columbia, Canada MARVEL ENTERTAINMENT INC. Full time

    We are seeking a highly skilled Event Planning Manager to join our team at Marvel Entertainment Inc.About the RoleThis is a permanent, full-time position working 30-40 hours per week. The successful candidate will have excellent communication skills and be able to work in English.Job DescriptionThe Event Planning Manager will be responsible for administering...

  • Corporate Event Planner

    6 months ago

    Surrey, Canada Strategic HR Services Inc. Full time

    Are you a master multitasker with a passion for organizing and creating unforgettable experiences? Our client is seeking a dynamic Administrator/Event Planner to join our team and help deliver exceptional events while managing administrative tasks seamlessly. **Responsibilities**: - Plan, coordinate, and execute a wide range of events, including corporate...

  • Brand & Events Marketing Specialist

    2 weeks ago

    Surrey, Canada Wesgroup Equipment Full time

    Wesgroup Equipment is a Family of Companies, comprised of Westerra Equipment and Williams Machinery. Our 9 locations across British Columbia and Alberta sell, rent, and fix equipment. We also train people on how to operate machinery safely and effectively. From forklifts to skid steers, excavators, loaders and dump trucks, our Family of Companies services...