Academic Advisor

3 weeks ago

Hamilton, Canada McMaster University Full time

Schedule

Monday - Friday, 8:30am - 4:30pm (Hybrid schedule)

Education Level

Bachelor's degree in a relevant field.

Career Level

Requires a minimum of 3 years of relevant experience.

UNIT/PROJECT DESCRIPTION:
DeGroote’s Student Experience team supports all students at the DeGroote School of Business - MBA, BCom, specialized graduate programs and PhD students. As an integrated team, we champion new ideas, collaborate across boundaries, and learn continually to deliver a consistent and inspiring student experience.

The MBA Program team works to deliver four of the school's five MBA programs (Accelerated, Blended, Co-op, Full Time). These programs support students engaging in academic study to identify a career path, support a career change, or achieve career advancement. early career through are geared towards working professionals engaging in Academic study to achieve career advancement or career changes. The MBA student population is comprised of individuals from diverse backgrounds and experiences, including international students from around the globe. The school, faculty and staff are committed to building an inclusive community supporting all individuals.

The Academic Advisor fosters academic success, persistence, and completion by providing holistic academic support to a caseload of Graduate students while supporting the academic administration of the assigned programs. The position provides academic counseling, advising, and guidance in a team environment. The position advises students, administration, and faculty, on academic policy, processes, and academic progression. A critical component of this role is ensuring robust documentation related to all student interactions, curriculum, operating procedures, graduation and course registration.

JOB SUMMARY:
PURPOSE AND KEY FUNCTIONS:

- Advise registered students of program options and requirements which requires maintaining knowledge of course and program curriculum.
- Make independent admission decisions for applicants to University programs based on established requirements, requisites, University guidelines, and enrolment numbers.
- Recommend students who do not meet requirements to Faculty Review Committee and provide sufficient information to warrant a consideration for acceptance.
- Provide guidance and information to students regarding appropriate procedures and policies for the submission of Petitions for Special Consideration, Senate Student Appeals, and other processes.
- Develop customized strategies to assist students who are not academically eligible to continue in their program.
- Assess the student's academic, career, and personal stage of development and promote student growth by determining suitable developmental tasks.
- Conduct formal reviews and evaluations of students' academic records to ensure eligibility to continue and to graduate from a program.
- Create, modify, and maintain accurate master and customized degree audits to reflect current and past degree requirements.
- Produce list and ensure accuracy of eligible graduates for each convocation.
- Review, assess, and make judgment decisions regarding requests for the accommodation for missed academic work.
- Counsel students to ensure they understand that course and program selections adhere to established academic, prerequisite, and graduation requirements.
- Assess the legitimacy of claims for additional transfer credits made by applicants from a wide range of national and international educational institutions.
- Liaise with faculty and staff to advocate on behalf of students.
- Develop and implement an integrated recruitment plan, and represent the faculty at various events including, but not limited to, information sessions and fairs.
- Act as a resource to Chairs, Associate Chairs and faculty members on all matters related to undergraduate education, students, and issues where precedents and best practices are relevant.
- Assess student priority for limited registration in courses and provide suitable alternatives if degree requirements cannot be met because of lack of availability.
- Make independent judgment decisions to provide students with access to courses and programs and complete necessary follow-up using various in-house and web-based computer systems and tools.
- Coordinate grade submissions, authorize grade changes, and maintain accurate records for Faculty-based courses.
- Write a variety of documents including, but not limited to, correspondence, meeting minutes, forms, professional accreditation certification, certifications letters, and guidelines.
- Prepare various standardized reports as required.
- Develop and present academic advising and registration sessions to new students.
- Respond to inquiries regarding programs, admissions, course selection, registration, and correspond with faculty and other University departments regarding curriculum requirements.
- Refer students to appropriate resources, information, and services across the Universi

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