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Multi Disciplinary Clinic Office Manager

2 months ago

Oakville, Canada Sheddon Physiotherapy and Sports Clinic Full time

We are a multi-disciplinary Sports Clinic servicing Peel and Halton Regions.

Our collaborative clinic has Physiotherapy, Chiropractic, Registered Massage, Kinesiology, Pedorthics and a Sports Medicine Physician and an amazing Administration team.

We are currently hiring a full time Office Manager who will coordinate and oversee administrative duties and ensure the efficiency and growth of the business on a daily basis.

The Office Manager must have the ability to work well with others, manage a team, be calm and patient yet demonstrate ability to think clearly using logic and reasoning, be able to work under pressure and demonstrate strong business management skills.

The office Manager must be proficient with Word and Excel and have working knowledge of Google Drive.

In collaboration with the leadership team, the Office Manager, will ensure the effective implementation of policy and procedure to allow business growth and development of the clinic, its clinicians and the front end operations with the Admin team. Communication and collaboration with patients, inter-professional team members and system partners are core expectations.
- Be proficient in Word and Excel
- Highly Self-motivated
- Have excellent Attention to Detail
- Able to Prioritize
- Able to Delegate
- Enthusiastic
- Flexible with exceptional Communication
- Strong in Time Management and Organization skills
- Fully COVID Vaccinated

**Assets**:

- 2 or more years in Office Administrative or management role
- Understanding of WSIB and MVA process
- Previous experience with EMR software

**Primary Responsibilities**
- Management of Administration team,
- Dealing effectively with customer and patient inquiries and complaints when escalated to management
- Design and implement policies and procedures, and ensure staff are aware and working within the boundaries of the Company’s Policies
- Maintaining and management of Accounts Receivable
- Accurately reconciling third party payments. and weekly deposit reconciliation
- Ensuring timely completion of weekly and monthly reports
- Overseeing the accurate processing of the daily sales and weekly deposit reconciliation
- Manage payroll, including accuracy and benefits administration
- On Boarding/off boarding of all staff and independent contractors
- Orientation and training of Admin team
- And other office management & administration tasks as they arise

**Job Types**: Full-time, Permanent

**Salary**: $28.25-$31.00 per hour

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off

Schedule:

- Day shift
- Night shift

COVID-19 considerations:
Employees must wear a mask when in the treatment area.

Ability to commute/relocate:

- Oakville, ON: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 2023-02-13
Expected start date: 2023-02-27

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