Project Assistant

5 months ago

Nisku, Canada 5Blue Process Equipment Inc. Full time

**POSITION TITLE: PROJECT ASSISTANT**

**REPORTS TO: MANAGER, PROJECTS**

**DEPARTMENT: PROJECT ENGINEERING**

**Position Summary**:
**Key Duties and Responsibilities**:
**1. Projects Support**:

- Supporting team members in completing their tasks and meeting deadlines.
- Coordinating with other teams, departments, consultants, or external parties involved in the project.
- Performing administrative tasks such as preparing invoices, estimates, meeting minutes, and any documentation required.
- Researching information and attending meetings as needed.
- Completing any tasks assigned by the project manager in an efficient and timely manner.
- Update, organize, and maintain project-related documents, ensuring accuracy and accessibility.

**2. Pre-Qualifications**:

- Execute the completion of pre-qualification requirements for clients (current and/or potential).
- Coordinate with relevant team members to gather necessary information and documentation.

**3. Promotional Item Procurement**:

- Coordinate the ordering and distribution of promotional items for international projects and events.
- Work closely with suppliers to ensure timely delivery and quality control.
- Manage supply inventory to ensure the necessary supplies are available when needed.

**4. Trade Show Preparations**:

- Plan and execute preparations for local and international trade shows, including booth supplies, set up, and logistics.
- Coordinate with team members to ensure seamless participation and representation.

**5. Client Visit Coordination**:

- Facilitate the planning and organization of client visits, ensuring a positive and professional experience.
- Arrange travel, accommodation, and necessary resources for successful client interactions as well as staff site visits.

**6. Shipping Logistics**:

- Manage international shipping logistics, including booking shipments and coordinating with freight forwarders.
- Prepare and complete international shipping documentation in compliance with regulations and client requirements.

**Direct Reports**

The Project Assistant is a motivated member of a team working together in the most efficient manner. This position has no direct reports.

**Tools, Systems, Equipment and Machinery**

Will receive a personal computer/laptop with Microsoft Office, Estimating software, and Microsoft Dynamics - Great Plains.

**Physical Requirements**

Sitting for extended periods at a time focused on a computer screen.

**Travel Requirements**

None

**Working Environment**

Works in a controlled office environment. Occasional visits to the fabrication shop which requires appropriate PPE (personal protective equipment).

**Communications**

Effectively communicates relevant project information to the team. Interacts in a respectful and cooperative manner. Attends regular status meetings with the project team. Resolves and/or escalates issues in a timely fashion. Understands how to communicate difficult/sensitive information tactfully.

**Qualifications**
- Exceptional interpersonal (verbal and written) and communication skills coupled with a collaborative working style for building relationships.
- Excellent organizational and multitasking abilities.
- Detail-oriented with a focus on accuracy.
- Intermediate to advanced knowledge of MS Office Suite and project management tools.
- Experience supporting various project positions (projects and engineering).
- Familiarity with international shipping regulations is a plus.

**Benefits**
- Dental care
- Extended health care
- Vision care
- Life insurance
- RRSP match
- Employee Assistance Program (EAP)
- Paid time off
- Casual dress
- On-site parking

**Schedule**

7:45 to 4:15 Monday to Friday

12:00 to 12:30 Lunch

**Location**

5Blue Process Equipment

706 - 25 Ave, Building 2

Nisku, Alberta T9E-0G6

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Store discount
- Vision care

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Ability to Commute:

- Nisku, AB T9E 0G6 (required)

Ability to Relocate:

- Nisku, AB T9E 0G6: Relocate before starting work (required)

Work Location: In person

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