Accounting Assistant

2 weeks ago

Toronto, Canada Entro Communications Full time

**Overview**

Our Toronto office is seeking an **Accounting Assistant** for a 6-month contract opportunity (with possibility of extension).

The role will be an integral part of the Finance team responsible for providing financial and administrative support to the organization. The Accounting Assistant will report to the Finance and Accounting Manager.

**Responsibilities**

We are seeking an Accounting Assistant who:

- Has a working knowledge of the fundamentals of finance including invoicing, accounts payable/receivable, month/year-end closing, financial reporting and analysis, and office administration. As a member of our global Finance team, you will be responsible, but are not limited to, the following:

- Prepare monthly invoice reports and distribute to project managers
- Process monthly invoices and submit to clients in a timely manner
- Ensure vendor invoices are entered and posted into the system correctly and promptly
- Review and post employee expenses into the system
- Ensure daily cash deposits and receipts are entered into the system
- Work with the Manager of Finance and Accounting to collect any outstanding AR invoices
- Ensure monthly vendor and client invoices are posted
- Capture and post employee expenses
- Review and post weekly employee timesheets
- Perform monthly credit card reconciliation
- Perform bank reconciliation
- Prepare monthly financial analysis and month end reporting package
- Initial point of contact for internal/external payment inquiries
- Organize and maintain financial documents and files
- Maintaining awareness of and always demonstrating a respectful, professional, and empathetic approach in all team, company-wide and outward industry, and client focused interactions

**Qualifications**
- Post-secondary degree, college diploma
- Knowledge of Deltek Vision/Vantagepoint software is an asset
- Proficiency using Excel and Google sheets
- Accuracy with numbers, and familiar with general financial procedures
- Strong knowledge of accounts receivable, invoicing, and project reviews and analysis
- Detail-oriented, ability to adapt to changing priorities in a fast-paced and constantly evolving environment
- Excellent interpersonal skills
- Positive team player and ability to work independently and follow-through
- Strong organizational and time management skills
- Effective written and verbal communications skills

**About Entro**

Entro is an international place-branding and experience design firm with offices in Toronto, Calgary, Vancouver, New York, and Sydney. At Entro, we value diversity of perspectives. Our multidisciplinary approach gives us an incredible appreciation for architecture, planning, and how graphic communications can connect people to place. Entro’s 80 plus-person team includes backgrounds in graphic and industrial design, fine arts, neuroscience, architecture, project management, engineering, and media. Our work gives places identity and meaning; it makes complex places navigable; and reveals the stories of places from hospitals and transit hubs to museums, educational campuses, and throughout cities. Our work has shaped the experience of destinations around the world.

**Working at Entro**

At Entro, we understand our strength is our people. We believe that the key to our success is a vibrant culture that supports and nurtures our team members. As a design firm, we solve problems, create interest, and tell stories. We cherish curiosity, talent, collaboration, camaraderie, and hard work. We collectively celebrate our wins and learn from our losses. We offer a flexible work environment of ‘give and take’ to tend to our personal commitments and interests. We encourage our employees to be their best self, personally and professionally, so we can grow together. We are dedicated to innovation and collaboration. We are compassionate about all that we touch; at home, at work, and within our communities - because it’s the right thing to do.

**Job Type**: Fixed term contract
Contract length: 6 months

Pay: From $50,000.00 per year

Schedule:

- 8 hour shift
- Monday to Friday

Application question(s):

- Are you legally authorized to work in Canada?
- We must fill this position urgently. Can you start immediately?
- Do you have experience working with DeltekVision/Vantagepoint software?

**Experience**:

- accounting or finance: 3 years (preferred)

Work Location: Hybrid remote in Toronto, ON M5J 2G2

Application deadline: 2023-06-01
Expected start date: 2023-06-12

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