Accounting Assistant 1

4 weeks ago

Toronto, Canada City of Toronto Full time

**Job ID**: 45502

**Job Category**:Finance, Accounting & Purchasing

**Division & Section**:Policy, Planning, Finance & Admin, PPF&A Financial Management

**Work Location**:Metro Hall, 55 John St

**Job Type & Duration**:Full-time, Permanent Vacancy

**Hourly Rate and Wage Grade**:$41.33 - $45.26, TF0112, Wage Grade 12

**Shift Information**: Monday to Friday, 35 hours per week

**Affiliation**: L79 Full-time

**Number of Positions Open**: 1

**Posting Period**: 16-Apr-2024 to 30-Apr-2024

**Job Summary**:
Reporting to the Supervisor Procurement Coordination Infrastructure & Development Services. The Accounting Assistant 1 directs the unit’s staff in performing accounting duties pertaining to accounts payables, purchasing, internal control and in researching, analyzing and reconciling to general ledger and ensures compliance with established corporate policies, procedures and practices.

**Major Responsibilities**:

- Performs accounting duties such as reviewing, researching, analyzing and reconciling ledger accounts, setting up and maintaining expenditures and revenue working papers, spreadsheets and reconciliation to general ledger.
- Performs various purchasing functions including the development and review of procurement documents, preparation, and coordination of purchase requisitions, monitoring and control of purchase orders/contracts, and expenditures, purchase card reconciliation, identification and investigation of issues and providing solutions to management in accordance with City’s purchasing and financial by-laws and procedures.
- Researches and analyzes financial information to verify validity of transactions processed in SAP.
- Ensures and checks the preparation and processing of accounting and procurement documents in accordance with appropriate policies and legislation.
- Conducts analysis of variance reports, addresses financial accounting issues, recommends corrective actions, and prepares necessary measures related to revenues, expenditures, and commitments.
- Prepares the monthly departmental financial analysis and reports for divisions.
- Prepares and maintains accounts functions including vendor account reconciliation, preparing, reviewing, posting and reconciling journals entries.
- Performs and/or provide oversight of accounting functions ensuring compliance with divisional and corporate policies and procedures and all relevant by-laws including interpretation of policies, by-laws, agreements/contracts and council reports
- Prepares financial statements and expenditure reports i.e. capital expenditure reports, Council initiated special projects expenditure reports, and reserve fund schedules.
- Reviews financial system reports, i.e., variance, cost center, miscellaneous accounts. Makes comments or corrections as necessary.
- Analyzes and reconciles account balances. Prepares, reviews, and posts journal entries.
- Co-ordinates projects and assignments.
- Directs accounting staff (example: accounting assistant 2 and accounting assistant 3) and provides training, advice and guidance as needed.
- Provides assistance on accounting, financial and purchasing related matters to the Divisions, internal and external parties.
- Provides financial analysis, claims and other information to the Divisions as requested.
- Creates ad hoc financial system reports for analysis purposes.
- Ensures internal controls for petty cash are maintained in accordance with City By-laws and policies.
- Co-ordinates with the City, Provincial and Federal Auditors.
- Prepares working papers for year-end closing.

**Key Qualifications**:

- Post-secondary education in Business Administration, Accounting or related field or completion of a professional accounting designation (i.e. CPA) or the approved equivalent combination of education and extensive experience related to accounting and procurement.
- Extensive accounting and purchasing experience in municipal accounting, financial and internal controls applied in an operating environment or relevant private sector experience in accounting, purchasing and financial reporting.
- Considerable experience providing work direction and training to accounting staff.
- Considerable experience using Microsoft Office Suite (e.g. Word, Excel, Outlook and PowerPoint) Advanced knowledge of MS Excel
- Considerable experience using SAP or an equivalent financial information system.

**You must also have**:

- Considerable experience in investigating and analyzing administrative, processes including but not limited to accounts payable, accounts receivable, and or business process in efficiencies/problems, recommending solutions and implementing decisions and analyzing financial data, preparing financial reports.
- Proficiency in Excel related to organizing, analyzing, and reporting data for management decision making.
- Excellent organizational and multi-tasking skills, with the ability to work independently with minimum supervision, prioritize work schedules, plan and execute

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