Legal Admin Assistant

3 weeks ago


Toronto, Canada Staffinity Inc Full time

Staffinity is looking for a Legal Admin Assistant for our client in downtown Toronto. This is a permanent position with salary, benefits and RRSP. The base salary range is 70-75k. The working hours are daytime, Monday to Friday on a hybrid schedule, 3 days in office and 2 days at home. A laptop will be provided.

**Responsibilities**:

- Draft pro forma responses to official actions based on client instructions on patent files.
- Prepare routine correspondence.
- Assist with and prepare draft responses to official actions on industrial design and patent files.
- Manage due dates and deadlines on upcoming patent files.
- Follow-up with clients and/or foreign associates to ensure instructions are received on time to meet all deadlines.
- Prepare accounts and manage pre-bills.

Qualifications:

- Legal Administrative Assistant Diploma from a recognized college is preferred.
- 3+ years of direct patent work experience as an administrative assistant or a clerk.
- Strong attention to detail and exceptional grammar and proofreading skills
- Excellent client service skills.
- Ability to take instructions, prioritize incoming work, follow through on assignments and manage ongoing tasks.
- Highly organized team player with the ability to work under pressure, manage changing priorities and meet strict deadlines
- Working knowledge of Inprotech and CIPO's online systems
- Excellent proficiency with Word 2016, Outlook, PowerPoint, Excel, Aderant, and knowledge of iManage or a similar document management system is an asset.
- Knowledge of Trademarks is a strong asset.
- Life sciences and/or corporate background is an asset.


  • Junior Legal PA

    3 weeks ago


    Toronto, Canada The Institute of Legal Secretaries and PAs Full time

    Salary: £37,000 plus Position: Junior Legal PA - Various Roles - £32 - 40k per annum Are you looking for a role and a firm where your aspirations to become a legal PA will be achieved? Our client is seeking an ambitious individual who can bring experience of supporting fee earners and PAs and wants to progress their career into a junior legal PA. This...


  • Toronto, Canada AM LEGAL SERVICES PROFESSIONAL CORPORATION Full time

    YOU MUST LIVE IN THE TORONTO TO APPLY FOR THIS POSITON AM Legal Services Professional Corporation is a Traffic Ticket Law Firm specializing in 80% Traffic Law and 20% Criminal Law. We are currently looking to hire a Full Time Secretary / Admin Assistant with a typing speed of 50 wpm, preferably someone from within our industry of law or have at least some...

  • Office Manager

    4 weeks ago


    Toronto, Canada AM LEGAL SERVICES PROFESSIONAL CORPORATION Full time

    PLEASE READ CAREFULLY !!! YOU MUST LIVE IN THE TORONTO TO APPLY FOR THIS POSION AM Legal Services Professional Corporation is a Traffic Ticket Law Firm specializing in 80% Traffic Law and 20% Criminal Law. We are currently looking to hire a Full Time Office Assistant Manager, preferably someone from within our industry or have at least some legal...

  • Legal Assistant

    4 weeks ago


    Toronto, Canada Adesse Legal Services Full time

    A boutique Paralegal firm specializing in Motor Vehicle/Accident Benefits claims is currently seeking a legal assistant/receptionist. This is a great opportunity for someone looking to gain experience working in a legal setting. - Professional demeanour - Excellent communication and literacy skills - Must be able to work well under pressure - Must be...

  • Legal Assistant

    2 weeks ago


    Toronto, Canada Adesse Legal Services Full time

    A boutique Paralegal firm specializing in Motor Vehicle/Accident Benefits claims is currently seeking a legal assistant/receptionist. This is a great opportunity for someone looking to gain experience working in a legal setting. - Professional demeanor - Excellent communication and literacy skills - Must be able to work well under pressure - Must be...


  • toronto, Canada Kent Legal Full time

    Job Title: Litigation Assistant Job #: 16760 Job Type: Full time, permanent Remote Flexibility: Hybrid Remote Flexibility Our client, a Toronto law firm, is currently looking for a Litigation Assistant. Canadian law firm specializing exclusively with tax matters. Recognized as one of the Top Tax Law Boutiques for 2023-24 by Canadian Lawyer. ...


  • Toronto, Canada AM LEGAL SERVICES PROFESSIONAL CORPORATION Full time

    YOU MUST LIVE IN THE TORONTO TO APPLY FOR THIS POSITON AM Legal Services Professional Corporation is a Traffic Ticket Law Firm specializing in 80% Traffic Law and 20% Criminal Law. We are currently looking to hire a Full Time Admin Assistant with 65 wpm, preferably someone from within our industry of law or have at least some legal experience. EXPERIENCE...


  • Toronto, Ontario, Canada Kent Legal Full time

    Company OverviewKent Legal is a leading law firm in Toronto, committed to delivering exceptional service to our clients. We value diversity, inclusivity, and respect in the workplace and strive to create a positive work environment for our staff.The company has a strong reputation for excellence and is dedicated to making a positive impact on our community....


  • Toronto, Canada Kent Legal Full time

    Job Title: Corporate Legal Assistant Job #: 16761 Job Type: Full time, permanent Location: Toronto Salary: Up to $80,000 Benefits: Excellent benefits Remote Flexibility: Hybrid Remote Flexibility Client Profile Our client, a top-tier Toronto law firm is currently looking for a Corporate Legal Assistant. This firm has an excellent culture and a lot of...


  • Toronto, ON, Canada Kent Legal Full time

    Job Title: Commercial Litigation Legal Assistant Job #: 16786 Job Type: Full time, permanent Remote Flexibility: Hybrid Remote Flexibility Our client, a reputable Toronto firm is currently looking for a Commercial Litigation Assistant. Multi service large sized law firm. Office conveniently located in Downtown Toronto! Prepare and revise legal...


  • Toronto, ON, Canada Kent Legal Full time

    Job Title: Commercial Litigation Legal Assistant Job #: 16786 Job Type: Full time, permanent Remote Flexibility: Hybrid Remote Flexibility Our client, a reputable Toronto firm is currently looking for a Commercial Litigation Assistant. Multi service large sized law firm. Office conveniently located in Downtown Toronto! Prepare and revise legal...


  • Toronto, Canada Kent Legal Full time

    Job Title: Insurance Defence Legal AssistantJob #: 16724Job Type: Full time, permanentLocation: TorontoSalary: $65,000Benefits: Excellent benefitsRemote Flexibility: Hybrid Remote FlexibilityClient ProfileOur client, a top-tier Toronto law firm is currently looking for an Insurance Defence Legal Assistant. This firm has an excellent culture and a lot of...


  • Toronto, Canada Kent Legal Full time

    Job Title: Corporate Legal Assistant Job #:16761 Job Type: Full time, permanent Location:Toronto Salary: Up to $80,000 Benefits: Excellent benefits Remote Flexibility: Hybrid Remote FlexibilityClient Profile Our client, a top-tier Toronto law firm is currently looking for a Corporate Legal Assistant. This firm has an excellent culture and a lot of career...


  • Toronto, Canada Kent Legal Full time

    Job Title: Corporate Legal Assistant Job #:16779 Job Type: Full time, permanent Location:Toronto Salary: Up to $80,000 Benefits: Excellent benefits Remote Flexibility: Hybrid Remote FlexibilityClient Profile Our client, a top-tier Toronto law firm is currently looking for a Corporate Legal Assistant. This firm has an excellent culture and a lot of career...


  • toronto, Canada Kent Legal Full time

    Job Title: Family Law Clerk Job #: 16780 Job Type: Full time, permanent Remote Flexibility: Hybrid Remote Flexibility Conveniently located in Downtown Toronto! Open, close and maintain legal files; - Prepare drafts of correspondence including letters to counsel, letters to courthouse, letter to process server, letter to third party professional;...


  • Toronto, Canada Kent Legal Full time

    Job Title: Insurance Defence Legal Assistant Job #: 16798 Job Type: Full time, permanent Location: Toronto Salary: $60,000 Benefits: Excellent benefits Remote Flexibility: Remote hybrid Client Profile Our client, a Toronto law firm is currently looking for an Insurance Defence Legal Assistant. This firm has an excellent culture and a lot of career...


  • Toronto, Canada Kent Legal Full time

    Job Title:Insurance Defence Legal Assistant Job #: 16798 Job Type: Full time, permanent Location: Toronto Salary: $60,000 Benefits: Excellent benefits Remote Flexibility:Remote hybrid Client Profile Our client, a Toronto law firm is currently looking for an Insurance Defence Legal Assistant. This firm has an excellent culture and a lot of career development...


  • Toronto, Canada Kent Legal Full time

    Job Title: Insurance Defence Legal Assistant Job #: 16798 Job Type: Full time, permanent Location: Toronto Salary: $60,000 Benefits: Excellent benefits Remote Flexibility: Remote hybrid Client Profile Our client, a Toronto law firm is currently looking for an Insurance Defence Legal Assistant. This firm has an excellent culture and a lot of career...


  • Toronto, Canada Kent Legal Full time

    Job Title:Insurance Defence Legal Assistant Job #: 16798 Job Type: Full time, permanent Location: Toronto Salary: $60,000 Benefits: Excellent benefits Remote Flexibility:Remote hybrid Client Profile Our client, a Toronto law firm is currently looking for an Insurance Defence Legal Assistant. This firm has an excellent culture and a lot of career development...


  • Toronto, Canada Chernos Flaherty Svonkin LLP Full time

    **We're Hiring! Litigation Assistant (part-time, in-office)** Our commercial litigation boutique, located at Bay & Wellington, Toronto, is recruiting a **Part-Time Litigation Assistant.** This is an in-office position (Mondays and Fridays only), job-sharing with an experienced legal assistant who is in the office Tuesdays through Thursdays. **What We're...