HR Assistant Summer Position
2 weeks ago
This is an 8 week term summer position ending no later than August 30, 2024
**Tasks and Responsibilities**
Provide administrative support in the development, tracking and execution of special and cultural event activities
- Volunteer Coordination: full cycle recruitment efforts, develop and maintain pre and post reports and time schedules during event
- Onboarding: Develop and host a volunteer orientation the week prior to each event
- Prepare event passes (both staff and volunteer) and appreciation packages for volunteers
- Perform support activities as appropriate such as arranging signage, compiling mailing lists for invitations, coordinating event related communication materials, updating event details on social media platforms, as needed
- Provide human resources administrative support
- Provide daily customer service to associated event partners/participants and respond to phone calls, inquiries, requests, etc. as needed
- Attend event planning meetings to ensure appropriate distribution of information across key cross-functional teams
- Assist in the preparation and execution of all event logistics
- Provide support in the development, organization, tracking and execution of local marketing initiatives
- Assume other duties as required
**Required Qualifications and Skills**
- Event Management or Human Resources Degree _(or in progress_) and or a minimum 1-year related experience in actual medium to large scale public event planning and or volunteer coordinating
- Strong organizational and planning skills
- Excellent interpersonal and communication skills in English required, Spanish language skills is a strong asset.
- Ability to think, respond and act quickly, flexibility in work schedules
- Ability to multitask and prioritize tasks, work within multiple and tight deadlines
- Strong computer skills and knowledge of Microsoft office 360 programs
- Excellent team player with initiative to complete individual duties and assist in other areas where required
- Knowledge of local Hispanic cultural communities desired
- Experience in events planning is an asset
This job is funded by the Canada Summer Jobs program and qualifications are required to be considered for the position. Please refer to the job post on our website for more details.
**Interested applicants are invited to send a cover letter and resume to**:
**Job Type**: Seasonal
Contract length: 8 weeks
**Salary**: From $18.00 per hour
**Benefits**:
- On-site parking
Work Location: In person
Application deadline: 2024-04-26
Expected start date: 2024-05-06
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