Marketing and Event Coordinator

3 weeks ago

Dartmouth, Canada IORE Full time

**Marketing and Event Coordinator**

**COVE**
**Halifax, Nova Scotia**

**Who is COVE?**
Since our launch in 2018, the Centre for Ocean Ventures and Entrepreneurship (COVE) has been on a mission to connect people, ideas, resources, and assets to propel solutions and sustainable growth for Canada’s marine sector. COVE has been central to the creation of a large cluster of companies and in generating a best-in-class start-up ecosystem. COVE provides strategic network-building opportunities, connections, and thought leadership amongst the global ocean tech community and runs programs to foster the development of the workforce, the acceleration of ocean tech product releases, and the success of new ventures by start-ups, scaleups and SMEs. These programs and COVE’s ability to nationally harness multi-disciplinary skills and capabilities within the marine ecosystem is an enabler in solving industry challenges, generating economic benefits, and providing value to investors.

COVE is expanding rapidly, and we are continuing to build our team to support our transformative impact on the marine sector. With over 60 companies on site and its global network of 2,000+ organizations that are engaged in marine tech, it is on the precipice of becoming a global centre of excellence for industry-led innovation. We know our journey is only achievable by having a great team who shares ideas, tries new things, and learns as we go.

**The Opportunity**

As the Marketing and Event Coordinator, you will be responsible for the end-to-end coordination and execution of all aspects of tradeshows, conferences, tours, and events. This role involves coordinating vendor relationships, logistics, budgeting, and ensuring seamless onsite and offsite execution to enhance brand visibility and engagement. During periods of low event activity, your responsibilities will include offering general administrative assistance to the Marketing and Communications team.

Bring your problem-solving skills and passion for perfection to COVE and enjoy the satisfaction of turning ideas into successful events.

**What you will be doing**:

- Plan, organize, coordinate, and execute internal and external events, tradeshows, and tours.
- Develop and maintain master event and tradeshow list, and all event budgets.
- Plan and organize events according to internal and stakeholder requirements, including researching and hiring vendors, booking venues, planning transportation, inviting participants, and creating signage.
- Communicate directly with internal and external stakeholders throughout the event planning process to learn requirements and goals, coordinate guest list and vendor specifications, and ensure all parties understand relevant information and details.
- Negotiate contracts with venue personnel, caterers, hospitality staff, A/V providers, and other vendors to acquire necessary services and activities for events while meeting budgetary objectives.
- Collaborate with various teams to ensure event/tradeshow reflects the COVE brand, associated communications are coordinated, and facilities are adequately prepared for events and/or visitors.
- Participate in event set-up. Monitor and oversee entire event(s) from preparation and set-up through teardown to ensure adherence to planned format, compliance with regulations, cooperation between vendors, resolution of issues, and overall satisfaction of participants and sponsors.
- Perform post-event tasks promptly, such as meeting with key stakeholders to ensure satisfaction, and documenting issues and resolutions.
- Establish Standard Operating procedures for events and tradeshows.
- Develop and implement site tour schedules and engage with appropriate stakeholders as a point of contact, which will include the provision of site tours.
- Build relationships with the COVE Community including tenants.
- Daily data management of the Client Relationship Management system.
- Inventory monitoring, ordering, and overall management of COVE promotional products.
- Other Marketing administrative-related duties, as assigned.

**What you will bring**:

- Bachelor's degree in business administration or equivalent education and work experience with event management and/or marketing.
- A minimum of 3 years relevant experience
- Excellent written and verbal communication skills, including the ability to handle conflict calmly and professionally.
- Strong digital skills, proficiency with Microsoft Office Suite, specifically Word, Excel, and PowerPoint, and strong technical skills with the ability to learn new processes and systems quickly.
- Experience in developing and maintaining strong working relationships, combined with excellent stakeholder-facing skills.
- Highly motivated, analytical, logical thinker with a very strong attention to detail and the ability to meet multiple and/or unexpected deadlines in a fast-paced environment.
- Initiative, good judgment, a strong work ethic, and demonstrated ability to recognize risk

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