Admin Assistant

3 months ago

Toronto, Canada SickKids Full time

**About SickKids**:
Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_.

Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.

**Position Description**:
**Job Title**: CPCC Administrative Assistant

**Site**: The Hospital for Sick Children / SickKids

**Department**: Genetics and Genome Biology/Division of Hematology-Oncology

**Reports to**: Director, Strategy and Operations, CPCC

**Contracts**: 1.0 FTE 2-year contract with potential for renewal

The Canadian Pediatric Cancer Consortium (CPCC) is a new initiative (lead institution SickKids) to build a national childhood cancer strategy that will change the way children’s cancers are researched and treated. The vision of the CPCC is that every Canadian child with cancer will have access to the latest scientific advances, diagnostic tools, therapies and supportive care leading to better outcomes and a better quality of life. The CPCC includes clinicians, researchers, survivors, patient advocates and other stakeholders from across Canada who have diverse experience and expertise.

We are currently seeking an administrative professional to join our team. In this role you will be a key member of the CPCC program team and will be responsible for a broad range of administration and coordination activities to facilitate the implementation of the CPCC’s Thematic Groups, research projects, consortium-building and engagement work.

Reporting to the Director, Strategy and Operations and working closely with the Engagement and Partnerships Program Manager, the Executive Director, other CPCC staff and the CPCC Executive Committee, the administrative team member will be the primary point of contact for the scheduling of time with the Director and other CPCC Office team members. The administrative professional will be integral to the day-to-day operations of the consortium. This position requires a proactive and action-oriented individual with excellent organizational, interpersonal, multi-tasking and problem-solving skills.

**KEY TASKS**:

- Provide administrative support to the Director, Program Manager and CPCC Office
- Act as primary point of contact for all other administrative and/or executive assistants seeking availabilities of the Director, Program Manager and the CPCC Office
- Organize meetings on behalf of CPCC staff and governance bodies for CPCC by preparing agendas, background material and taking minutes of meetings (when needed).
- Coordinate workshops/meetings by helping develop presentations and meeting material, taking meeting minutes (when needed), arranging travel, accommodations and reimbursements, supporting registration, setting-up and cleaning-up meeting rooms, arranging catering, etc.
- Contribute to the development of guidelines, procedures and standards
- Coordinate, process, and track the submission of invoices and expenses
- Organize, maintain and manage electronic file sharing systems to support CPCC Office (internal) and CPCC Executive Leadership and Co-Leads (external)

**QUALIFICATIONS**:

- Minimum two (2) to five (5) years of experience in a comparable administrative role
- Ability to work with great efficiency and to perform multiple concurrent tasks
- Demonstrated interest, enthusiasm, dedication, flexibility and willingness to seek/undertake tasks and learn new skills
- Excellent English communication skills, both written and verbal, to facilitate effective communications with a diverse range of stakeholders and to communicate with external collaborators and users.
- French language skills considered an asset
- High computer proficiency with specific knowledge of Microsoft Office 365 apps/tools and video conferencing programs (i.e., Zoom, Team, etc.)
- Ability and willingness to accept responsibility, use good judgment, and work proactively and effectively.
- Ability to work under pressure and pay attention to detail
- Ability to perform duties in a professional and courteous manner and produce high quality work while meeting deadlines (efficient at completing and following up on tasks)

**Our Commitment to Diversity**:
The children and families we care for are from a variety of communities, and so a

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