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Accounting Clerk

4 months ago

DollardDes Ormeaux, Canada QuickSeries Inc. Full time

**About us**

QuickSeries® is the largest book provider for the U.S. Government and Military. We are growing leaders in Emergency Preparedness Management with apps designed to educate and alert people before and when a disaster strikes. We are also on our way to become a top dog in content distribution for that same sector, while growing rapidly into the tougher commercial markets. We offer employees a competitive benefits package, generous holiday time, RRSP plan, free parking and more.

**Duties and responsibilities**:
**Administrative tasks (35%)**
- Registration and maintenance of records with US Federal and State government
procurement systems
- Maintain various vendor registrations systems
- Information system database entries
- Compilation of sales reports and activities
- Administrative support to sales department
- Order verification and approval of sales

**Account receivables tasks (65%)**
- Invoicing and processing in internal ERP system
- Invoicing data entries in accounting system (Avantage)
- Maintain US Government supplier listing and submit/maintain invoicing system
- Processing of customer credit cards
- Bank accounts reconciliation
- Collection - 95% US customers (English language a must)
- Support the shipping department in the preparation of shipping and custom
documentation
- All other related tasks

**Schedule**:
Full time - 35 hours (9 to 5)

Monday to Friday

**Qualifications required**:

- Minimum 3-5 years experience in a similar position
- Attention to detail
- Knowledge of Avantage accounting software an asset
- Knowledge of Word, Excel (intermediary)
- Bilingual - Functional French - English required (95% American clients)
- AEC or DEC in accounting an asset

**Benefits**:

- Health, dental and life insurance, long-term disability insurance
- RRSP
- Additional two (2) weeks of vacation during Christmas holiday fully paid by employer
- On-site parking

**Hybrid Work**:

- This job is primarily a telework position, however you must be able to travel to our office
in Dollard-des-Ormeaux twice a week.

**Personal Characteristics**:

- Team player
- Detail oriented
- Takes action and becomes acccountable when required
- Good command of English language (oral and written)
- Excellent knowledge of Microsoft Suite

**Poste: Commis comptable / Support aux ventes**

**Tâches et responsabilité**:

- Maintenir les différents sites gouvernements (procurements)
- Entrées de données dans notre CRM
- Compilation des rapports de ventes et activités
- Support administratif au Département des ventes
- Vérification des commandes dans le CRM
- Entrer les commandes dans le système comptable (Avantage)
- Facturation (95% USA) et archivage des commandes
- Traiter les cartes de crédit
- Comptabiliser les dépôts
- Collection
- Préparation des documents pour envoi prioritaire (priority mail)
- Préparation des documents expéditions/douanes
- Toutes autres tâches connexes

**Horaire**:
Lundi au Vendredi

**Qualifications requises**:

- Minimum 3-5 ans expérience dans un poste similaire
- Souci du détail
- Connaissance du logiciel comptable Avantage (atout)
- Connaissance Word - Excel (intermédiaire)
- Bilingue - Français fonctionnel - Anglais obligatoire (95% clients américains)
- AEC ou DEC en comptabilité (atout)

**Avantages**:

- Assurances maladie, dentaire, assurance-vie, assurance longue durée
- REER Collectif
- Deux (2) semaines de vacances à Noël payées entièrement par l'employeur
- Stationnement sur place

**Hybride**
- Ce poste est principalement un poste de télétravail, mais vous devez être en mesure de vous rendre à notre bureau de Dollard-des-Ormeaux au moins deux fois par semaine.
- Rencontres occasionnelle de planification à notre bureau

**Job Types**: Full-time, Permanent

**Salary**: $45,000.00-$48,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Work from home

Schedule:

- 8 hour shift

**Experience**:

- accounting: 3 years (preferred)
- bookkeeping: 3 years (preferred)

Work Location: Hybrid remote in Dollard-des-ormeaux, QC