Administrative Support Assistant, Speech

2 weeks ago

Surrey, Canada Fraser Health Full time

Why Fraser Health?:
Fraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations, and is home to six Métis Chartered Communities.

Our team of 43,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care. Learn more.

**Come work with us**

Fraser Health is proudly recognized as a BC Top Employer. Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields, career growth and advancement, a competitive compensation package (including four weeks of vacation to start, comprehensive health benefits, and pension plan), and the rewarding opportunity to make a difference every single day in health care.

Effective October 26, 2021 all staff for all positions across health care in British Columbia are required to be fully vaccinated against COVID-19 (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and there are no exceptions.

Fraser Health values diversity in the work force and strives to maintain an environment of Respect, Caring and Trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable, and culturally safe manner.

**Connect with us**

Connect with us on our Careers social channels where you’ll learn about exciting opportunities, get career tips from our recruiters, and meet some of your future team members You can also visit us on Indeed and Glassdoor.

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Detailed Overview: Reporting to the Manager, Clinical Services and working under the direction of the Program Clinical Practice Leader, the Administrative Support Assistant provides regional administrative support to the Fraser Health Public Health Speech and Audiology programs. Performs a variety of administrative and clerical support functions; inputs, condenses and compiles data; assists with data analysis and preparation of reports as required; completes word processing assignments, payroll entry, records management, and general office functions., assists in the development and implementation of policies and procedures; provides support to regional administrative staff on data input, tracking and compilation. Responsibilities:

- Provides administrative and clerical support for the Speech and Audiology programs and staff; opens, sorts, prioritizes and distributes incoming correspondence and materials; schedules meetings and takes minutes as requested; composes general correspondence; and makes minor updates to internet/intranet web-sites in accordance with established procedures.
- Inputs, compiles and condenses non-technical statistical data from uniform sources requiring an understanding of data preparation and terminology involved; prepares forms, sets up statistical tables and assists in the preparation of routine reports.
- Prepares, processes and maintains manual and/or electronic records, files, statistical data, and reports on departmental activities; compiles, inputs, revises, updates and/or retrieves information; relieves professional and other staff of administrative detail.
- Prepares and processes documents for purchases (e.g. purchase orders, requisitions); forwards for approval as required, verifies coding and calculations, follows up on discrepancies. Investigates invoice anomalies and damaged shipments as required.
- Maintains regional equipment inventories; orders, tracks, and accepts supply shipments, and arranges regional distribution in collaboration with the program Clinical Practice Leader.
- Provides orientation and/or on-going training to new and existing regional program administrative staff by performing duties such as determining training requirements, orienting individuals and groups to data systems and scheduling procedures, trouble-shooting data errors, auditing client data entry, collating compiled data for contract funders.
- Performs general staffing and timekeeping functions such as calling in relief staff, gathering hours worked, coding hours into payroll system, and forwarding to payroll upon approval as required. Reviews verification reports, identifies discrepancies, and answers inquiries from staff as required in designated areas.
- Provides input into the development and evaluation of program policies, procedures, and standards.
- Answers inquiries and addresses issues by telephone and in person from a variety of sources such as regional program administrative support staff, provincial Early Hearing Program staff, Fraser Health support staff (Benefits, Finance, Human Resources, Business Supp

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