Total Rewards Specialist
2 weeks ago
Overview:
The Total Rewards Specialist supports the Director, Total Rewards with the design, communication, and maintenance of the University’s compensation, benefits (including pension), and other policies and programs, ensuring that the administration of arrangements by vendors and other internal partners are in alignment with vendor contracts, institutional policies, and guidelines, as well as in compliance with legal and fiscal regulations/requirements. Contributes to the achievement of the Office of the Provost, Human Resource’s goals including the delivery of professional services to the community.
**Responsibilities**:
Remain Current and Conversant with Compliance Requirements, Trends, and Best Practices
- Maintain awareness of legislation, regulations, and standards related to area of responsibility to ensure compliance
- Maintain awareness of best practices and emerging issues related to area of responsibility
- Maintain a strong grasp on the industry through participation in industry groups, networking with peers and conference attendance to gain insights into trends as well as arrangements of comparable entities
- Participate in professional development to aid in ongoing knowledge and skills acquisition
- Maintain an awareness and deep understanding of Memorandum of and Collective Agreements with the Associations and Unions to deliver against corresponding commitments; identify issues requiring attention to the Director, Total Rewards to support planning with other HR colleagues
- Participate in Total Rewards surveys, collaborating with others in HR as required to fulfill data requirements requested; analyze aggregate results and proactively identify trends or issues relative to the target market competitive position
- Proactively and independently develop reports and analyses for review by the Director, Total Rewards to ensure an ongoing understanding of the competitiveness of the employee value proposition
- Develops timelines and shares with those involved with the processes (i.e., within HR and campus for the Staff process and with the Faculties for the Faculty process)
- Develops communications and update applicable materials regarding performance assessments (review for Faculty, appraisal for Staff) timelines and tools to collect data
- Working with the HR/IST colleagues, evaluate system performance to support the annual process and actively participate in system testing; develop and run reports to test data
- Ensure supporting data is accurate and complete (including performance ratings, weightings for Faculty, pay ranges for Staff)
- Obtain final approval of new salaries: create FSI turnaround reports and send to Faculties and Provost Office and/or delegates; SSI listings for Salary Pool Approvers for supplemental value updates
- Load new salaries in Workday, manage any corrections and prepare salary advices and for Faculty, histograms for individual employees
- Prepares analysis of post annual salary cycle to achieve reporting requirements to FAUW or presentation to and review by the PACSC
- Educates community as required to support an understanding of the processes
- Working with the providers (Green Shield Canada, Sun Life Financial, Homewood Health) and consultants (Aon, LifeWorks, Mercer), analyzes benefit and service contract renewals; develop reports for review by the Director, Total Rewards and provide presentations to decision making forums/individuals
- Develop the annual Public Sector Salary Disclosure listing for review by the Director, Total Rewards, and post to the government’s portal following Presidential approval
- Develop annual proposal for paid holidays in alignment with Policy 38 for review by the Director, Total Rewards and post to the Human Resources website following Presidential approval
- Lead the annual Staff vacation carry over process including requests for excess carry forward of balances more than 10 days
- Management of aggregate benefits data, including the weekly integration for Green Shield Canada (the healthcare provider), monthly integrations for Ariel (pension administration system), monthly ASO billings and LTD/Life remittances, compliance audits, valuation data (OPEB and PEB), and payroll deductions; maintain a monthly ASO reconciliation accounting spreadsheet
- Monitor minimum wage legislation and coordinate changes as required
- Conduct regular audits of Workday (i.e., benefits enrolment data, salary pool approvers/SSI or FSI plan assignment) to ensure participation is in alignment with eligibility criteria and other design parameters
Documentation and Communication of Total Rewards Arrangements
- Ensure program documentation is current and accurate, liaising with vendors and other internal colleagues to coordinate updates as necessary to contracts, policies, and plan documents
- Ensure Workday accurately captures key details of design parameters (e.g., Staff pay ranges, hourly rates, Faculty floors/thresholds, healthcare budget rates, LTD
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