Contracts Reporting
2 months ago
**JOB INFORMATION**
**Requisition ID**: 7664
**Number of Vacancies**: 1
**Department**: Human Resources (20000040) - Occ. Health & Claims Mgmt (30000063)
**Salary Information**: $70,725.20 - $88,415.60
**Pay Scale Group**: 07SA (CAN/S/J/07SA)
**Employment Type**: Regular
**Weekly Hours**: 35
**Off Days**: SAT/SUN
**Shift**: Day
**Posted On**: May 25, 2023
**Last Day to Apply**: May 29, 2023
**Reports to**:Director, Occupational Health & Employee Wellbeing
The Toronto Transit Commission (TTC) is North America's third largest transit system and has been recognized as one of the top places to work in the GTA. Guided by a forward-thinking strategic plan, the TTC's vision is to be a transit system that makes Toronto proud. The TTC's recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy."
**General Accountability**:
**Key Job Functions**:
- Preparing all terms of reference and submission requirements for all request for proposals/tenders as well any additional documentation required
- Reconciles PAs, POAAs, receipt of goods, invoices, departmental credit card expenditures and petty cash as required, maintaining/tracking same for payments, budget monitoring, etc.
- Works closely with the Procurement Department staff to coordinate, review and finalize terms and tenders
- Receiving, track and verify and process all section invoices for payment ensuring they are paid in accordance with contract terms and charged appropriately
- Compiles budget data; recording, monitoring and reconciling actual versus budgeted expenditures; explaining the budget variances; and preparing various reports as assigned
- Acting as the primary point of contact with vendor(s) and address any matters pertaining to the day to day service delivery and invoicing; Develop and run a variety of reports, providing statistical analysis and summaries related to case management, absences, days lost (compensable and non-compensable days lost), claims processing, transitional work assignments, returns to work, claims costs, employees with permanent medical restrictions, etc.
- Analyzing absence data to ensure accuracy, identify trends, anomalies or discrepancies and discussing findings with appropriate parties, as required
- Review various WSIB reports, invoices, reports and invoices provided by the WSIB to ensure accuracy of claims, top up, costs, etc., and bringing any anomalies forward to management for further review
- Run and review absence reports, employees not in receipt of benefits or to be transferred to the inactive payroll, ensuring the appropriate documentation has been processed and following up with payroll as required
- Prepare and issue monthly KPI’s and caseload distribution summaries for review and follow up.
- Acts as departmental IT rep for arranging access, changing passwords, adding software/hardware, ensuring an effectively utilized and properly maintained network with appropriate security procedures in place for the department regarding computer access;
- Maintain the integrity of data through regular auditing and monitoring of information entered into the various systems software programs and Excel-based databases
- Liaising with ITS Department staff and the User Support team at system software to troubleshoot systems issues. Maintenance and system updates
- Acting as the Software systems administrator for OHEW, providing support to section staff on the usage of the system and training new staff on how to use the system and run reports
- Processes incoming routine and confidential correspondence, initiating action, and drafting responses or assigning to appropriate staff for reply or follow-up
- Administers and monitors the departmental materials, furniture and office equipment expenditures and orders supplies as required
- Maintaining user guides and procedures manuals for all related activities
- Preparing purchase authorizations for any items not purchased through regular service contacts
- Performs related duties as assigned
**Skills**:
- Communicate in a variety of mediums-
- Plan and organize activities / projects to meet section and organizational goals- Maintain documentation and historical records- **Education and Experience**:
- Completion of a relevant community college program, combined with several years of related experience
- Sound knowledge of business administration principles and practices
- Strong interpersonal skills including a high degree of sensitivity for confidentiality
- Demonstrated ability to work independently and effectively handle several priorities at once to accomplish objectives and meet deadlines
- Experience working creating various reports, summaries, analysis and trend identification
- Well-developed analytical, problem solving, organizational and interpersonal skills
- Strong written and oral c
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