Executive Assistant to The Chief Operating Officer

6 months ago

Mississauga, Canada triOS College Full time

**Job Title**: Executive Assistant to the Chief Operating Officer (COO)

**Company**: triOS College business Technology Healthcare

**Location**: Mississauga, 2360 Meadowpine Blvd

**Hours**:Monday - Friday, 8:00 am - 5:00 pm

**Start Date**:Immediate

**Reporting to the Chief Operating Officer (COO), the Executive Assistant is a key member of the COO's team providing confidential senior administrative support to the COO and managing the COO's schedule and daily activities. This position works closely with the Executive team, aligning the COO's activities and schedule with the priorities of the college. T**his position liaises with internal stakeholders, such as employees (faculty, staff, and administrators), students, and internal committees.**

**KEY RESPONSIBILITIES**:

- Creating impactful presentations, including conducting research, formatting data, and integrating photos
- Assisting and improving the productivity and communications of the COO.
- Compiling, transcribing, and distributing minutes of meetings.
- Preparing agendas and planning for meetings the COO is involved in.
- Proactively manages the COO’s calendar.
- Preparing correspondence and reports.
- Following-up on action items for both the COO and their direct reports.
- Collecting data, building, and/or maintaining Excel-based reports.
- Project management of ongoing projects.
- Maintaining an electronic and hard copy filing system.
- Tracking monthly expenses.
- Help with a variety of special projects as needed, including administration, system data entry and setup, analysis, reporting, etc.

***Other duties as assigned, and which are in the best interests of the College.**

**KNOWLEDGE & SKILL REQUIREMENTS**
- Detail-oriented, analytical, flexible, and able to adjust to changing work demands quickly.
- A self-starter that will take initiative and is proactive in preparing for things that will be required in the future.
- Effectively work independently with little supervision in a fast -paced environment.
- Intermediate to advanced working knowledge of MS Office, primarily focused on Word, Excel, PowerPoint. Teams, and Outlook.
- Experience in project coordination/management.
- Experience working with highly confidential information and supporting the confidences of others.
- Ability to communicate effectively with all levels of employees and management.
- Strong organizational skills and ability to prioritize.
- Ability to take a “hands on” approach.
- Ability to meet deadlines.
- Understanding of the post-secondary education industry is considered an

**Competencies**:

- **Customer focus** - Building strong customer relationships and delivering customer-centric solutions.
- **Instills trust** - Gaining the confidence and trust of others through honesty, integrity, and authenticity.
- **Demonstrates self-awareness** - Using a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses.
- **Action oriented** - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
- **Being resilient** - Rebounding from setbacks and adversity when facing difficult situations.
- **Self-development** - Actively seeking new ways to grow and be challenged using both formal and informal development channels.
- **Communicates effectively** - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

**EXPERIENCE**

**Formal Education & Training**:

- University degree in Business Administration, Communications, Information Technology, Organizational Strategies, Bookkeeping and/or Accounting, or equivalent.

**Work Experience**:

- 2-5 years of work experience, with at least one year supporting a senior management position.
- Experience with data analysis and preparation of presentations is an asset.
- Project Management experience is considered an asset.

**OTHER REQUIREMENTS**:

- This is Hybrid role, with both in-person and remote work requirements. On average, **it is expected that about 40% of the role will be in person**, and locations will vary from week to week from the triOS Campus Support Centre in Mississauga, and campus locations.
- Occasional travel to other campuses or offsite management
- Occasional overnight for offsite management
- A reliable vehicle, valid provincial driver’s license, and credit card.
- A home office environment with a strong internet connection is required.
- The duties and responsibilities listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the role expectations if the work is similar, related, or a logical assignment to the position.

**Why You Should Join Us**:
**Growth Opportunities**: We believe in investing in our talent. You'll have access to continuous learning and development opportunities to advance your career.

**Collaborativ

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