Scheduling Coordinator

4 weeks ago


Vancouver, Canada BLACKBIRD SECURITY INC. Full time

Blackbird Security Inc. is a security services company that operates in 6 provinces across Canada. As we continue to grow and provide essential services, we are looking to add capable, driven, and talented members to our office team. As the **Scheduling Coordinator**, your role is key in ensuring that our operations run smoothly and that our field management teams are supported in effectively staffing their regions. This position is one with a large potential for growth within the department and the company.

You will possess very strong organizational and time-management skills, will be proficient in Microsoft Office Suite, and is comfortable learning and using new software systems. To succeed in this role, you must have a background and/or education in office administration, scheduling, or security. This role requires the incumbent to have very strong communication skills and to be comfortable interacting with external clients regularly.

You will take direction from our National Scheduling Manager, ultimately supporting our CEO and Director of Operations by fulfilling the basic operations of this role.

This is a full-time position; your work week will be 5 consecutive days (which may include weekend coverage). At this time, our shift timing for this role is from 9:00 am - 5:30 pm from Tuesday to Saturday.

This role will be primarily in-person at our Vancouver, BC office with some work-from-home flexibility based on the incumbents assigned schedule.

**Responsibilities**
- Complete time approvals in TrackTik.
- Review, approve, and help create weekly schedules.
- Help managers troubleshoot scheduling and sign-in/sign-out issues.
- Assist managers in making last-minute scheduling changes.
- Support the National Scheduling Manager with any scheduling maintenance.
- Participate in and perform ad-hoc tasks to support the National Management team in achieving organizational and operational goals.
- Take ownership of TrackTik administration.
- Effectively and professionally communicate with clients when necessary.
- Support the office team with systems administration as required.
- Assist with general office administration as required.
- Complete, review, or send reports as required.
- Work on various operational projects assigned to you.
- Act in a dispatch manner for last-minute coverage calls.
- Assist with ad-hoc projects and provide support as needed to the administrative and leadership teams.

**Requirements**:

- Post-secondary education is preferred.
- Excellent communication skills.
- Excellent verbal and written English language skills.
- Experience in the security industry is preferred, but not necessary.
- Scheduling experience on a large scale is key for success in this role.
- Proficient in Microsoft Office.
- Experience using TrackTik is a huge asset.
- Tech-savviness is a huge benefit for this role.
- Able to commute to our Vancouver, BC office.
- Work schedule will be Tuesday - Saturday.

We thank all applicants for their interest, however, only successful individuals will be contacted.

**Salary**: $40,000.00-$45,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Vision care

Schedule:

- Day shift
- Evening shift
- Night shift
- Weekend availability

Ability to commute/relocate:

- Vancouver, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Scheduling: 1 year (preferred)
- Security: 1 year (preferred)
- Administrative experience: 1 year (required)

**Language**:

- English (required)

Shift availability:

- Day Shift (required)

Work Location: In person



  • Vancouver, Canada University Canada West Full time

    **Position Job Title**:Scheduling Coordinator **Location**:Vancouver, BC **Reports to**:Registrar’s Office Supervisor - Scheduling **About University Canada West**: University Canada West is an innovative business and technology-oriented, dynamic, and growing institution that was founded in 2005. Based in Downtown Vancouver, the university is defined by...


  • Vancouver, Canada Comfort Keepers Full time

    **Job Summary**: Comfort Keepers ® is the premier provider of in-home care services and is a rapidly growing organization. Customer service is at the heart of what we do and strive to ensure that our Clients and Caregivers are always have a positive experience! Under the general supervision of the President/Owner, is responsible for accurately scheduling of...


  • Vancouver, Canada Pedalheads Bike Camps Inc. Full time

    **JOB DESCRIPTION** **Job title** Scheduler / Scheduling Coordinator **Reports to** Senior Manager, Business Operations **Date** TBD **Salary/Wage** $25/hour **Job purpose** The scheduling coordinator is responsible for staffing Pedalheads Summer camps. Working as part of a dynamic team, you will analyze, plan, and schedule shifts. You will build...


  • Vancouver, Canada Home Instead Full time

    Scheduling Superstar - Join the Fun in Home Instead! Are you a master multitasker with a flair for creating harmonious schedules? Do you want to be part of a team that values laughter and making a difference in people's lives? If you're ready to bring your organizational magic to a fun and fulfilling environment, then we have the perfect opportunity for you...


  • Vancouver, Canada Comfort Keepers - A Sodexo Brand Full time

    Comfort Keepers ® is the premier provider of in-home care services and is a rapidly growing organization. Customer service is at the heart of what we do and strive to ensure that our Clients and Caregivers are always have a positive experience! Under the general supervision of the President/Owner, is responsible for accurately scheduling of qualified...

  • Scheduler Coordinator

    1 month ago


    Vancouver, Canada Destinations North America Full time

    As a Scheduling Coordinator, you will play a crucial role in ensuring the smooth operation of our staff by managing the scheduling process. **Responsibilities**: - Gather availability information from all employees using tools as MS Forms - Schedule employees according to operational needs - Participate in meetings with HR and Operations teams - Conduct...


  • Vancouver, Canada BLACKBIRD SECURITY INC. Full time

    Blackbird Security Inc. is a security services company that operates in 6 provinces across Canada. As we continue to grow and provide essential services, we are looking to add capable, driven, and talented members to our office team. As the **Scheduling Coordinator**, your role is key in ensuring that our operations run smoothly and that our field management...


  • Vancouver, BC, Canada Comfort Keepers - A Sodexo Brand Full time €45,000

    Comfort Keepers ® is the premier provider of in-home care services and is a rapidly growing organization. Customer service is at the heart of what we do and strive to ensure that our Clients and Caregivers are always have a positive experience! Under the general supervision of the President/Owner, is responsible for accurately scheduling of qualified...


  • North Vancouver, Canada Corus Orthodontists Full time

    Come and join our team today and deliver exceptional patient experiences. Westview Orthodontics is looking for a passionate and energetic Scheduling Coordinator to join our well-established practice in North Vancouver, BC Westview Orthodontics - Dr Tom Moonen & Dr Lenore Louie have been providing exceptional Orthodontic Treatment on the North Shore for the...


  • Vancouver, BC, Canada Fraser Health Full time €35 - €50

    Salary range The salary range for this position is CAD $34.67 - $49.83 / hour Why Fraser Health? Fraser Health is the heart of health care fornearly twomillion people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations and is home to six Métis...


  • Vancouver, Canada CDI Spaces Full time

    CDI Spaces is looking for an experienced Furniture Installer/Client Care Coordinator to join the team! Are you great with customer service, love building furniture for projects on time and on budget, and want to work on a dynamic team? Do you love ensuring customers receive exactly what they ordered on time and with perfect delivery? If this sounds like...


  • Vancouver, Canada CDI Spaces Full time

    CDI Spaces is looking for an experienced Client Care Coordinator to join the team! Are you great with customer service, love delivering projects on time and on budget, and are want to work on a dynamic team? Do you love ensuring customers receive exactly what they ordered on time and with perfect delivery? If this sounds like you, please apply! **Roles and...

  • Scheduler

    1 month ago


    Vancouver, Canada EllisDon Corporation Full time

    **Thinking about a change?** We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core** values** empower people to deliver great careers and develop creative solutions for complex problems on some of the most intricate projects. It doesn’t matter what your expertise and craft is -...


  • Vancouver, Canada Evergreen Nursing Services Full time

    **About the Opportunity**: Start date: Flexible Hours**:Fridays & Saturdays ; **8:30am to 4:30pm Location: Fridays (In Office; 313-2083 Alma Street, Vancouver) & Saturdays (remote; work-from-home) Likely future opportunities to increase hours and access benefits plans if there is a company demand. **Responsibilities**: - Answering phones and following...

  • Maintenance Scheduler

    1 month ago


    Vancouver, Canada STEMCELL Technologies Full time

    **Job Description Summary**: Here at STEMCELL Technologies the Facilities team is growing and we are looking for an additional Maintenance Scheduler to join us! This role will liaison between different teams, including equipment and building systems specialists, manufacturing operations, research & development (R&D) and supply distributions teams. The main...

  • Scheduler

    1 month ago


    North Vancouver, Canada Trident Naval Systems of Canada Inc Full time

    **About us** We are Trident Maritime Systems, the only company that covers the entire spectrum of maritime infrastructure needs. Our focus is delivering the best engineered solutions in marine interiors, distributed ship systems, electromechanical solutions, insulation, and automation and control. With every project, we deliver unmatched knowledge, value,...


  • Vancouver, Canada Professional Cost Consultants Canada Full time

    Description We are seeking a highly organized and detail-oriented individual to join our team as a Scheduler in the mining industry in Vancouver. As a Scheduler, you will play a crucial role in coordinating and managing project schedules to ensure successful completion. Your ability to prioritize, multitask, and communicate effectively will be critical...


  • Vancouver, Canada Professional Cost Consultants Canada Full time

    Description We are seeking a highly organized and detail-oriented individual to join our team as a Scheduler in the mining industry in Vancouver. As a Scheduler, you will play a crucial role in coordinating and managing project schedules to ensure successful completion. Your ability to prioritize, multitask, and communicate effectively will be critical...


  • Vancouver, Canada Professional Cost Consultants Canada Full time

    DescriptionWe are seeking a highly organized and detail-oriented individual to join our team as a Scheduler in the mining industry in Vancouver. As a Scheduler, you will play a crucial role in coordinating and managing project schedules to ensure successful completion. Your ability to prioritize, multitask, and communicate effectively will be critical for...


  • Vancouver, Canada Professional Cost Consultants Canada Full time

    Description We are seeking a highly organized and detail-oriented individual to join our team as a Scheduler in the mining industry in Vancouver. As a Scheduler, you will play a crucial role in coordinating and managing project schedules to ensure successful completion. Your ability to prioritize, multitask, and communicate effectively will be critical for...