Pre-owned Sales Coordinator

3 weeks ago

Thornhill, Canada AWIN - Willowdale Subaru Full time

Willowdale Subaru is currently looking for a Pre-Owned Sales Coordinator to join their amazing team**Job Purpose**

The Sales Coordinator assists the Sales Management Team to ensure efficient administrations of all New/Pre-Owned vehicles for the Sales Department. This includes reception assistance as required. The objective of the Sales Coordinator is to provide assistance to the Sales Managers by completing administrative tasks.

**Responsibilities**

Daily:

- Checks daily reports for invoices and hands out accordingly. (Sales)
- Prepare PO’s in ADP and have sales manager sign off.
- Update repair orders and charges updates info in 180.
- Preparation of files for the New & Pre-Owned Sales Department.
- Handling of Dealer Trade invoicing (done through 180 & ADP/CDK).
- Preparation of Dealer Trade Vehicles (done through 180 & ADP/CDK).
- Co-ordination of Dealer Trade pick-ups.
- Preparation of Dealer Trade requisitions.
- Daily check on vehicle arrivals to see if any car that has arrived are sold via AIM.
- Up-to-date knowledge of current/pre-owned sales programs.
- Inventory maintenance; ADP/CDK and 180 must match AIM Inventory Report. Base prices and options must be accurate.
- Inventory and maintenance; All demos must be properly tagged in ADP/CDK and 180 with accurate mileage.
- Stock in all arrived stock/sold units delivered by (new vehicles), and vehicles coming from Manheim, Openlane, and various other sources of Pre-owned Vehicles.
- Daily licensing (if necessary) - make sure all required licensing is done on time and all documents that are required are done.
- Receive all delivered files from Sales Consultants and make sure all files are collected according to Daily Activity Report, divide and photocopy all necessary paperwork for Credit funding and leave files in Business office commissioning.
- Input all internal service invoices provided by Service Manager into 180.
- Manage all proper information and maintain Garage book(s): New, Pre-owned and Wholesale.
- Pre-owned updating in ADP/CDK - Stocking Pre-Owned vehicles, as well as booking Wholesale Units.
- Assist with any duties required from the Business Office and Accounting Department. i.e. Filing.
- Back-up reception when necessary, this includes handling the phone system.
- Cross-train, as necessary, new & current employees (as deemed by Management) in regards to both your role, but also particular functions, such as ADP/CDK updates, stocking units, etc.

Weekly:

- Maintenance of inventory; ensuring all vehicles from AIM are in ADP/CDK and 180 and all costs are updated.
- Bi-Weekly Inventory Report (New & Pre-Owned) - Submit to New Vehicle Sales Manager.
- Accounts for all documents; ensures that none are missing and are all processed correctly.

Monthly:

- At the beginning of every month, an inventory internal audit must be performed. Complete new and pre-owned car schedules must be printed and analyzed.
- Accounts for all documents; ensures that none are missing and are all processed correctly.
- Co-ordinate with Lot Attendant to complete the inventory audit to ensure all vehicles are accounted for. This is physical audit that must be done each month (touch & feel).
- Dealer Plate inventory, maintaining the log. This should be a physical audit, making sure you touch & feel each plate.
- Submit the final results to Sales Manager.
- Complete RDR count as per Manager Instructions (done per occurrence as deals get delivered).

**Qualifications**
- Valid Ontario G Driver’s License.
- Attention to detail.
- Strong organizational skills.
- Collate and record information accurately.
- Maintain accurate records.
- Logical and systematic.
- Ability to maintain filing systems and database.
- Work to deadlines and targets.
- Ability to work efficiently in a high-pressure environment.
- Strong knowledge of 180, ADP/CDK or Reynolds software, MS Office, including Excel, Word, PPT and Outlook
- Excellent communication skills and customer service. Including written and verbal skills to communicate with all employees.
- Professional appearance & friendly disposition

**Personal Attributes**
- Passion, motivation, focus and leadership skills.
- Results focused approach.
- Team player.
- Strong communication skills both written and verbal.
- Ability to influence, negotiate and mediate effectively.
- Strong attention to detail.
- Ability to maintain confidentiality and professionalism.
- Excellent interpersonal and team building skills.
- Strong time management and organizational skills.
- Honest, courteous and able to demonstrate strong work ethics.
- Driven and ability to work with minimum supervision.

**Benefits**
- Flexible Hours.
- Excellent Group Benefits package.
- Group RRSP Contribution program.
- Work/life balance.
- Training and support programs.
- Boot and tool allowance.
- Tuition reimbursement program.
- Corporate support.
- Mentorship and development.
- Unlimited careers opportunities within our automotive group.

**APPLY FOR A REWARDING

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