Administrative Coordinator
2 months ago
Veuillez référer au guide
pour obtenir des instructions sur la façon de postuler.
Si vous êtes un employé actif de McGill (c.à-d. actuellement dans un contrat ou un poste actif à l'Université McGill), ne postulez pas via ce site de carrière. Connectez-vous à votre compte McGill Workday et postulez à cette affichage en utilisant le rapport Find Jobs (tapez Find Jobs dans la barre de recherche).
Position Summary:
_Under the supervision of an Administrative Assistant, provides service and _
- financial/administrative_
- support for the overall day-to-day operations (general administration as well as financial admin) of two academic units, as part of a Faculty-based administrative hub._
Major Duties and Responsibilities:
Acts as resource person regarding the unit’s policies and procedures. Resolves problems within area of responsibility. Consults relevant documentation and liaises with appropriate resource persons to obtain and provide information on diverse and complex issues.
(ii) Participates in ensuring the smooth functioning of the unit. Recommends procedural changes to enable unit to function more effectively. Collaborates with supervisor and others in establishing work priorities.
(iii) Drafts correspondence and other short documents of a complex nature. Formats documents and edits for grammar, spelling and accuracy. Takes notes and types various documents such as correspondence, reports, memos.
(iv) Processes a variety of accounting and financial transactions. Monitors and reconciles various accounts, statements, and reports. Identifies and analyses discrepancies and errors. Corrects errors and follows up on problems.
Explains procedures to follow. Ensures that deadlines are met.
(ix) Provides information to callers and visitors. Determines reason for call or visit and prepares necessary documents. Directs callers and visitors to appropriate resource persons. Assesses need for intervention of other resource persons and arranges appointments as necessary.
(x) Screens and sorts mail. Prepares files attaching appropriate supporting documentation and researching information as required. Responds to requests within area of responsibility. Notes required actions and ensures follow-up.
(xi) Schedules meetings, contacts participants and books meeting rooms.
(xii) Coordinates arrangements for events such as symposia and conferences. Makes travel arrangements.
(xiii) Uses a variety of software. Maintains computerized information systems. Acts as a resource person concerning the use of software. Explains and demonstrates the use of software, resolves problems within area of expertise, and liaises with computer resource persons as required. Maintains and updates administrative files. Maintains filing systems and arranges for archiving.
(xiv) Ensures inventory and purchases supplies and equipment. Arranges for servicing of office equipment.
(xvi) The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.
Other Qualifying Skills and/or Abilities:
Formation et expérience mínimales requises:
DEP - Systèmes de bureautique 4 ans Expérience connexe / DEP - Études de secrétariat
Salaire horaire:
(AAPNEUM Niveau F) $28.56 - $35.40
Heures par semaine:
33.75 (Temps plein)
Superviseur:
Adjoint administratif (ER)
Date de fin de l’emploi (le cas échéant):
2999-12-31
Date limite pour postuler:
2023-05-06
- ._
We have other current jobs related to this field that you can find below
-
Administrative Coordinator
2 months ago
Québec, Canada A.M.R HOTEL INC. Full timeDuties: - Provide administrative support to various departments within the organization - Manage calendars, schedule appointments, and coordinate meetings - Prepare and distribute correspondence, memos, and reports - Assist with data entry and maintain accurate records - Conduct research and compile information as needed - Coordinate travel arrangements and...
-
Administrative Coordinator
4 days ago
Québec, Quebec, Canada A.M.R HOTEL INC. Full timeDuties: Provide administrative support to various departments within the organization Manage calendars, schedule appointments, and coordinate meetings Prepare and distribute correspondence, memos, and reports Assist with data entry and maintain accurate records Conduct research and compile information as needed Coordinate travel arrangements and...
-
Administrative Coordinator
2 months ago
Québec, Canada McGill University Full time**Position Summary**: Under the direction of the immediate supervisor, provides administrative and secretarial support. Participates in ensuring the smooth functioning of the unit’s operations. Acts as resource person for policies and procedures. Administers unit accounts. Assists in the organization of unit activities. Responsible for documents and files...
-
Administrative and Accounting Coordinator
2 weeks ago
Québec, Canada MNP Full timeInspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as an Administrative and Accounting Coordinator. This diverse team of professionals directly contributes to our Firm’s success...
-
Administrative Student Affairs Coordinator
2 months ago
Québec, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as resource person for...
-
Administrative Student Affairs Coordinator
2 months ago
Québec, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as resource person for...
-
Administrative Student Affairs Coordinator
2 weeks ago
Québec, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as...
-
Administrative Student Affairs Coordinator
5 days ago
Québec, Quebec, Canada McGill University Full timePlease refer to thejob aid for instructions on how to apply.Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit's operations. Responsible for documents and files of unit. Acts as resource person for...
-
Administrative Coordinator
3 weeks ago
Québec City, Canada Cogir Immobilier Full timeThe private seniors' residence La Roseraie, located in Ste-Foy, is looking for a person to fill a full-time administrative coordinator position. Location Name : Roseraie Location City : Québec Job Status : Permanent: Full Time Job Schedule : Day time Hours per week : 40 Purpose of the position Schedule: Monday to Friday daytimeSalary to be...
-
Administrative Coordinator
1 month ago
Québec City, Canada Cogir Immobilier Full timeThe private seniors' residence La Roseraie, located in Ste-Foy, is looking for a person to fill a full-time administrative coordinator position. Location Name : Roseraie Location City : Québec Job Status : Permanent: Full Time Job Schedule : Day time Hours per week : 40 Purpose of the position Schedule: Monday to Friday daytimeSalary to be...
-
Québec, Quebec, Canada InnovMetric Software Inc. Full timeOverview:InnovMetric is a rapidly-growing multinational company on the lookout for the latest technological trends.With our 17 offices around the world, this position offers exciting professional challenges and allows you to develop within a company that has the well-being of its employees at heartIf you're looking for variety in your daily tasks and...
-
Québec, Quebec, Canada Randstad Canada Full timeWorkplace: Quebec CityJob title: Administrative coordinator and dispatcher in Quebec CityIndustry: TransportationWe are looking for a bilingual Administrative coordinator and dispatcher in Quebec City and Lévis area to work in the transportation industry with Canadian customers.We're looking for someone with a minimum of 2 years' dispatching experience, who...
-
Québec, Quebec, Canada Randstad Canada Full timeWorkplace: Quebec CityJob title: Administrative coordinator and dispatcher in Quebec CityIndustry: TransportationWe are looking for a bilingual Administrative coordinator and dispatcher in Quebec City and Lévis area to work in the transportation industry with Canadian customers.We're looking for someone with a minimum of 2 years' dispatching experience, who...
-
Administrative Coordinator
2 weeks ago
Québec, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Position Summary: Major Duties and Responsibilities: - Perform and organize activities to support the daily operations of the unit by ensuring that administrative services are carried out in accordance with established goals and objectives.- Implement administrative procedures or systems that...
-
Event Coordinator Administrative Assistant
2 months ago
Québec, Canada BrainFinance Full timeBrainFinance is a leading financial technology company that provides responsible and constructive credit solutions to consumers. We are redefining access to credit through our revolutionary technology that uses machine learning and automation capabilities to deliver better, simpler financial services to everyone. We are looking for an **Event...
-
Operations Coordinator
5 days ago
Québec, Quebec, Canada Digital Moment (formerly Kids Code Jeunesse) Full timeDigital Moment is a Canadian charity determined to make sure youth are educated with the skills to thrive, the knowledge to make informed decisions, and the tools they need to use technology to make the world a better place. We work hard to develop and deliver the best computational thinking and coding education, _dans les deux langues officielles_, in...
-
Administration – Office Coordinator – Beenox
2 months ago
Québec, Quebec, Canada Activision Full timeTitre du poste:, Administration – Office Coordinator – BeenoxIdentifiant de demande de poste:R022957Description du poste:(Poste contractuel, durée d'un an) Fondé à Québec et poursuivant sa croissance avec une équipe à Montréal, Beenox possède plus de 20 ans d'expertise dans le développement de jeux. En tant que studio Activision, nous sommes...
-
Health & Safety Administrative Coordinator
4 days ago
Québec, Quebec, Canada Borea Construction Full timeDiscover positive energy here Harnessing the power of the sun and wind to generate something big. Your mission should you accept it: Under the supervision of the Health & SafetyManager, the Health & Safety Administrative Coordinator is responsible forsupporting the written safety programs, procedures, and requirements of theorganization. They ensure...
-
Team Coordinator-saralikitaaq
2 weeks ago
Québec, Canada Saralikitaaq Full time**EMPLOYMENT OPPORTUNITY** Saralikitaaq Team Coordinator **Introduction**: - Miyoskamin, _an empowerment centre for Indigenous women and children, is a new building recently acquired by the Native Women’s Shelter of Montreal. Located at 757 Rue Des Seigneurs, Miyoskamin is the site of two new innovative projects: a 2nd stage housing program for...
-
Québec, Quebec, Canada InnovMetric Software Inc. Full timeOverview:InnovMetric is a fast-growing multinational company that is on the lookout for the latest technology trends.With our 17 offices around the world, this position offers stimulating professional challenges and allows you to grow within a company that cares about the well-being of its employeesWe are looking for a Coordinator of administrative sales...
