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Clinic Administration

1 month ago

Winnipeg, Canada Neighbourly Pharmacy Full time

Neighbourly Pharmacy is seeking a Clinic Administration (Medical Receptionist) to join our Winnipeg, MB location at Meadowood Medical Centre.

**About Us**:
Neighbourly Pharmacy is Canada's largest and fastest-growing network of community pharmacies. With over 295+ locations, our team of experienced industry leaders is passionate about providing exceptional patient care to our communities. We have been recently recognized as one of Canada’s Best Managed Companies. We know that our people are our most valuable asset, and we take pride in helping our employees realize their career goals.

Reporting to the Medical Clinic Manager, this role provides a wide range of administrative support for the medical centre. This includes coordinating the daily administration of doctors, staff, visitors, and patients at the Medical Centre. The Clinic Administration manages scheduling and organizes files to answer patients’ questions. This position also plays a vital role in the provider-patient relationship.
- 40 hours per week.
- The usual shifts will be Mondays, Wednesdays and Fridays from 8:30 a.m. to 4:30 p.m. and Tuesdays and Thursdays from 10:00 a.m. to 6:00 p.m.

**Responsibilities**:

- Welcomes patients and visitors in person or on the telephone, answering or referring inquiries.
- Serves patients by greeting and helping them, scheduling appointments, and maintaining patient records and accounts.
- Optimizes patients’ satisfaction, provider time, and treatment room utilization by scheduling appointments in person or by telephone.
- Ensure patient appointments are on schedule by notifying them of the patient’s arrival and any delays.
- Keeps appointments on schedule by notifying the physician of patients’ arrival, reviewing service delivery compared to schedule, and reminding physicians of service delays.
- Comfort patients by anticipating patients’ anxieties, answering patients’ questions, and maintaining the reception area.
- Ensures availability of treatment information by filing and retrieving patient records.
- Maintains patient accounts by entering and updating account information with the Input health EMR system.
- Obtains revenue by recording and updating financial information, recording, and collecting patient charges, and filing, collecting, and expediting third-party claims.
- Maintain confidentiality of all doctors, staff, and patient information.
- Complete accurate documentation under clinical supervision.
- Maintains business office inventory and equipment by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies, verifying receipt of supplies, and scheduling equipment service and repairs.
- Maintains operations by following policies and procedures and reporting needed changes.
- Maintaining room cleanliness throughout the day and assisting with patient exams as needed.
- General cleaning as needed.
- Perform miscellaneous job-related duties as required.

**Qualifications & Skills**:

- Preference will be given to those who have Medical Office experience or training.
- Medical Office Administration education is also a strong asset.
- Experience in a medical office and proficiency with Accuro EMRs will be an asset.
- Experience as a receptionist in a medical setting is a strong asset.
- Familiar with best practices for office procedures including telephone communications, office systems, and electronic record keeping.
- Be familiar with medical terminology and clinical procedures.
- Ability to establish priorities, work independently and as a team, and proceed with objectives without supervision.
- Ability to exercise accuracy, confidentiality, tact, and discretion while maintaining the integrity of all.
- Innovative thinker with strong conceptual and problem-solving skills.
- Ability to work under pressure and react effectively to emergencies.
- Passionate about healthcare excellence.

Neighbourly Pharmacy is an equal opportunity employer. We are committed to delivering accessibility and equality to all job applicants, staff, and customers. Accommodation is available upon request for applicants with disabilities in the recruitment and assessment process and when hired.