Supervisor of Corporate Facilities Administrative

2 weeks ago

Barrie, Canada City of Barrie Full time

**Posted**:
**Monday, November 13, 2023**

**Job Number**:
***
**PN-23-20**

**Job Type**:
***
**Permanent Full-time, Non-Union**

**Position Closing Date**:
**Monday, November 27, 2023 at 11:59pm**

**Choose Barrie**

The City of Barrie is a vibrant, progressive, and growing community with deep connections to our heritage, to nature and to the opportunities surrounding us.

Our community values quality of life; the ability to play year-round with 300 hectares of park space, our beautiful waterfront, our lively downtown core and the nearby hills, wetlands, and forests. We also value connections; to our neighbours and the community, to our road and rail network, and to the opportunity Barrie provides to enjoy life.

Everything Barrie has to offer, from the water we drink to the roads we travel on, has one thing in common - municipal workers. Joining a municipality is one of the most rewarding, engaging, and exciting careers you could choose. It is a career you can take pride in knowing that every day you make a positive impact on an entire community. We are one team, with one goal and we all work together to continue making our community great.

**The Opportunity**

Corporate Facilities provides the City of Barrie with expertise in four key service areas: facility planning, design and construction; maintenance and property management, facility asset management and energy management. As a Centre of Excellence for a large and complex inventory of physical assets, the department comprises all the necessary functions and lines of business to ensure the full life-cycle management of the City of Barrie's facility and property portfolios.

Under the general guidance and direction of the Director of Corporate Facilities, the Supervisor of Corporate Facilities Administrative Support Services provides leadership to, and directly overseas the Administrative Section. Specifically, this position is responsible for overseeing and supervising administrative support functions within the Corporate Facilities Department, which include the Facility Planning and Development Branch, the Corporate Facilities Branch and the Energy Management Branch. Specifically, this position acts as an initial point of contact for, and investigates and responds to escalated inquires, requests and complaints as they relate to services offered through the Client Services desk. Additionally, this position acts as an initial point of contact for the Director and Management staff in the department, oversees payroll processing, departmental procurement processes, maintains/tracks all aspects of employee records/files and monitors the Section budget. Overall, this position plays an integral role in ensuring the consistent delivery of the Departmental administrative support services to enable comprehensive delivery of services to the residents and customers of the City of Barrie.

**Our Culture and Qualifications of the Job**

**Corporate Culture**
- Your workplace values align with our corporate values of **_Strive, Share and Care_** and you want to join us in providing exceptional services and programs to build a prosperous, growing and sustainable community

**Education **(degree/diploma/certifications)
- Two (2) year College Diploma in Business Administration, Office Administration or related discipline.

**Experience**
- Four (4) years of experience performing duties in an administrative and clerical role related to the Supervisor of Corporate Facilities Administrative Support Services major responsibilities including:

- Experience providing administrative and clerical support to senior/executive level officials and elected/appointed officials; and
- One (1) year of supervsiory experience.

**Knowledge/Skill/Ability**
- General knowledge of the following legislation, regulations and or requirements:

- Employee Standards Act
- Accessibility for Ontarians with Disabilities Act (AODA)
- Occupational Health and Safety Act
- Municipal Freedom of Information & Protection of Privacy Act (MFIPPA)
- General knowledge of the following:

- Municipal, regional, provincial and federal government services, programs, and initiatives
- Supervisory principles, labour relations principles and collective agreement administration
- Working knowledge of the following:

- Customer service and public relations principles, standards and techniques
- Administrative, clerical, and payroll processes and procedures, records management practices, procurement practices, budgeting practices, and general office equipment operation
- Cash handling and management practices
- Demonstrated ability to:

- Lead, coach, mentor and support staff while building cohesive and motivated teams
- Align Section programs/services with branch, department and corporate goals, objectives and initiatives
- Develop, promote and maintain relationships with internal and external stakeholders
- Effectively allocate budgets, time, and human resources to support the achievement of Section work activitie

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