Manager Research Program Map Upstream Lab

6 months ago

Toronto, Canada Unity Health Toronto Full time

We are currently looking for a **Permanent Full-time Research Program Manager**, to join our dynamic team.

The Research Program Manager¿s primary responsibility is to develop, improve, and sustain the operational effectiveness and efficiency of research programs. This position is responsible for overseeing the project load of the research team (research assistants, research coordinators, students and volunteers) as well as managing research finance activities, human resource management, adhering to study protocols, ethical guidelines, timelines, and oversight of data management of a research program. They also lead the advancement of project platforms, policies and procedures, and develop and maintain successful partnerships with external stakeholders. They are flexible to work beyond the job description at times as work demands.

The Research program manager main duties and responsibilities will include:
**Management of Human Resources**:

- Manage all aspects of human resources including recruitment, hiring, training, coaching and supervision of research staff and trainees; Oversee staff and proactively identify staff training needs, professional development needs and performance management.
- Oversees workload of team.
- Ensures staff needs for performance of duties and responsibilities are met.
- Appraises performance of staff in consultation with Scientists and project leads,
- Schedules staffing and maintains efficient and optimal levels (including daily, vacation, and sick time coverage).
- Develops and fosters team culture, creates an environment that celebrates team member successes, is collaborative, encouraging, and fun.
- Supports team wellbeing/growth/recruitment, encourages collaboration, and team-focused approaches. Promotes a cross-functional approach within their program.
- Plans the strategy and project management of the program (projects, timelines, staffing and resource needs) in collaboration with scientist and team.
- Support project leads to facilitate execution of a project, resourcing of staff for projects, and oversees the project ensuring it runs smoothly, while identifying strategic opportunities.
- Provides oversight of deliverable timelines, and support process for written reports and financial reports for funders
- Provides coaching of staff to ensure conflicts are resolved appropriately and professionally.
- Oversees personnel and approval of payroll reports and timesheets
- Responsible for staff contract renewals, job change/status requests, etc. oversees research budget management including recoveries.
- Plans salary projections, ensuring accurate spending, recoveries, etc.
- Oversees programmatic and financial reporting with the entire research program with input from project managers and senior coordinators
- Takes initiative to evaluate current staffing positions/levels, recommends and support development of job descriptions to match the needs of the research team.

**Operational Effectiveness and Efficiency**:

- Guides the Research Quality Project Manager and cluster facilitators to identify areas of improvements, and implement streamlined processes to ensure efficiencies and quality of projects for all clusters in our program.
- Develops and implements policies, procedures and standards for the research program.
- Supports Scientists in ensuring regulatory compliance of activities and facilities in the program.
- Risk management and associated accountabilities.
- Initiates major projects and initiatives in line with program objectives and strategic priorities (e.g. national advisory committee, network development, internal capacity building etc)
- Carries out duties of principal investigator, or co-investigator in research studies as authorized by the investigator and sponsors.
- Coordinates and may oversee research grant process, including Research Ethics Board approvals, and privacy agreements.
- Conducts administrative and technical research and contributes to professional publications, presentations, posters, manuscript preparations, and knowledge translation products.
- Ensures development of Standard Operating Procedures (SOPs).
- Chairs research group meetings and support the coordination of regular meetings and infrastructure to ensure deliverables are met
- In conjunction with the Office of Research Administration, reviews and approves all confidentiality statements, legal disclosures, contracts, and legal documents.
- Facilitates procurement of services and supplies related to the research study.
- Performs other duties as assigned and/or requested

**External Stakeholder relations and strategic opportunities**:

- Develops and negotiates research agreements (including terms of financing), and strategic alliances/partnerships for collaboration with outside parties.
- Support stakeholder engagement and management and serves as a main point of contact and helps to resolves issues for external stakeholders.
- Fosters positive and sustainable partnerships with

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