Administrative Assistant
3 days ago
**Req ID**:148768**
**Company: Nova Scotia Health**
**Location**:Central** Zone, **Centennial Building - QEII**
**Department**:OPCZ Motp-Regist & Transport**
**Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)**
**Status: NSGEU** **Admin Professionals** Position**
**Posting Closing Date**:9-Feb-23**
Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.
**About the Opportunity**:
The Administrative Assistant is the main contact for the MOTP. They provide Administrative assistance to the MOTP executive and MOTP team program activities. This involves setting up meetings, agendas, minute taking. Assisting with an Annual conference in organizing and contract negotiation with conference venues. Financial assistance with managing the withdrawal and submission from the Program and verifying Foundation financial statements, reviewing with Administrative Co-lead of the program. Assisting with physician performance reviews in making appointments, typing and record keeping, performs billing for the Fellows. Provides support to Executive Council, Quality committee, Education Committee, Working Groups, Transplant Atlantic, MOTP Public Forum, keeping contacts current throughout Atlantic Provinces. Assists with the Fellowship program arranging for interviews and assisting the New Fellow to navigate the program and NSH. Responsible for routine office management. Provides mentoring and leadership of the other secretaries and Clerks within the program. Provides back-up when required.
**About You**:
We would love to hear from you if you have the following:
- Grade 12 plus completion of an Office or Business Administration Program required
- Graduate of a recognized office administration program/business program/secretarial program and/or a combination of education, training and progressively responsible experience
- Minimum 3 years secretarial experience required
- Requires a thorough knowledge of all aspects of MOTP program, its policies and procedures, as well as general knowledge of institutional policies and procedures. Maintains an awareness of internal and external issues that may impact on the program.
- Excellent interpersonal and communication skills
- Accurate keyboarding and data entry skills with a minimum speed of 50 wpm
- Excellent organizational, follow-through and time management skills, with the ability to prioritize tasks and accurately manage multiple priorities in a fast-paced, time-sensitive and highly confidential environment
- Skill and ability to take and transcribe minutes and to work independently as well as part of a team
- Communication - Excellent verbal and written skills. Ability to effectively meet and communicate in situations requiring tact and poise. Proficiency in drafting correspondence and minute taking
- Competencies in other languages an asset, French preferred
Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.
**Hours**:
Permanent, Full Time; 70 hours bi-weekly
**Compensation and Incentives**:
$24.96 - $27.60 Hourly
**Once You've Applied**
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.
As per the COVID-19 Mandatory Vaccination Protocol in High-Risk Settings, Nova Scotia Health requires all team members to be fully vaccinated by November 30th, 2021.
**Follow Us
-
Administrative Assistant
2 weeks ago
Halifax, Nova Scotia, Canada CUA Full timeMembers of the CUA Team work to create and deliver a great banking experience to 20,000 individuals and businesses across Nova Scotia. The CUA Difference is a combination of flexible products, personalized service and quick decisions made and delivered by people who know and love our Province. CUA's continued growth and member satisfaction reflects a team of...
-
Administrative Assistant
1 week ago
Halifax, Nova Scotia, Canada CUA Full timeMembers of the CUA Team work to create and deliver a great banking experience to 20,000 individuals and businesses across Nova Scotia. The CUA Difference is a combination of flexible products, personalized service and quick decisions made and delivered by people who know and love our Province. CUA's continued growth and member satisfaction reflects a team...
-
Administrative Assistant
1 day ago
Halifax, Canada IWK Health Centre Full time**Company** : IWK Health**: **Req ID**:142539 **Department/Program**:CCFV, Research Services **Location**: Halifax **Type of Employment**:Temporary Hourly FT long-assignment (100% FTE) for one year x 2 position(s) **Start Date**: ASAP **Union Status**: Research, Management/Non Union Bargaining Unit **Compensation**: As Per Health Centre Scale **Closing...
-
Administrative Assistant
4 days ago
Halifax, Canada Halifax Regional Municipality Full time**Job Posting** - Under the general direction of the Manager, Ferry Operations the Administrative Assistant in Ferry Operations is responsible for providing senior confidential administrative services to the Manager, Ferry Operations. This position also provides services and coordination support to the entire Ferry division (including functional areas of...
-
Administrative Assistant
2 weeks ago
Halifax, Canada Arthritis & Injury Care Centre Full timeIf your professional customer service skills are enhanced by a can-do positive attitude, this is a fantastic opportunity to join the Arthritis & Injury Care Centre team. As an Administrative Assistant with Arthritis & Injury Care Centre you will be the face and front line of this organization. **Primary Duties** **As an Administrative Assistant, you...
-
Administrative Assistant
3 days ago
Halifax, Canada Hospice Halifax Full time**Job Posting** **Position Title: Administrative Assistant** **Reports to: Nurse Manager** **Job Status: Permanent, Full-time** **Remuneration: Salary, $45,000 plus Benefits** Hospice Halifax is a compassionate and supportive community of staff members, volunteers and donors dedicated to making dying and living as comfortable and meaningful as possible at...
-
Administrative Assistant
2 weeks ago
Halifax, Nova Scotia, Canada CUA Full timeMembers of the CUA Team work to create and deliver a great banking experience to 20,000 individuals and businesses across Nova Scotia. The CUA Difference is a combination of flexible products, personalized service and quick decisions made and delivered by people who know and love our Province. CUA's continued growth and member satisfaction reflects a team...
-
Administrative Assistant
6 days ago
Halifax, Canada Acuity Counselling and Therapy Services Inc. Full time**Administrative Assistant** Acuity Counselling and Therapy Services is a multidisciplinary practice with a fast paced environment that is committed to providing timely mental health services to clients in need. We are looking to hire an Administrative Assistant to assist in running the front desk area at our clinic. **Key Responsibilities**: - Answer and...
-
Administrative Assistant
4 weeks ago
Halifax, Canada Thrive Occupational Therapy Full time**Job description** **About Thrive Therapy** Thrive Therapy is proud to be a locally owned and operated company dedicated to providing children, youth, and adult healthcare services across Nova Scotia. We believe that every person is entitled to a satisfying and meaningful life. Our mission is to support and empower our clients to achieve their goals,...
-
Administrative Assistant
1 week ago
Halifax, Canada Dalhousie University Full timePosition Information **Position Title** - Administrative Assistant**Department/Unit** - President's Office**Location** - Halifax, Nova Scotia, Canada**Posting Number** - S222-24**Employee Group** - DPMG**Position Type** - Term**Duration of Contract (if applicable)** - Three Years**Employment Type** - Full Time**Full-time Equivalency (FTE)** -...
-
Administrative Assistant
1 week ago
Halifax, Canada Halifax Regional Municipality Full time**Job Posting** - Reporting to the Chief of Police, this position provides effective control, operation and executive assistance to the Office of the Chief of Police. The position assists the Chief of Police in the areas of communication, planning, report preparation and supervision of support staff. This highly confidential position requires excellent...
-
Administrative Assistant
2 weeks ago
Halifax, Canada Dalhousie University Full time**Position Details**: - Position Information**Position Title** - Administrative Assistant **Department/Unit** - Physiotherapy **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S303-23 **Employee Group** - NSGEU Local 77 **Position Type** - Term **Duration of Contract (if applicable)** - 1 year **Employment Type** - Full...
-
Administrative Assistant
1 week ago
Halifax, Canada Dalhousie University Full timePosition Information **Position Title** - Administrative Assistant**Department/Unit** - Faculty of Management - General**Location** - Halifax, Nova Scotia, Canada**Posting Number** - S347-24**Employee Group** - NSGEU Local 77**Position Type** - Term**Duration of Contract (if applicable)** - 1 year**Employment Type** - Full Time**Full-time Equivalency...
-
Administrative Assistant
2 weeks ago
Halifax, Canada Groupe Rainville & Frères (Maçonnerie Rainville & Frères et Groupe Axino) Full time**Administrative assistant - Construction** **Halifax, Nova Scotia** **Full-time -Permanent - Salary starting at 50k** **Overview** We are looking for an administrative assistant to support the construction management team. **Main duties**: - Office procedures (timesheet, expense report and other procedures) - Control budget expense by tracking...
-
Administrative Assistant
1 week ago
Halifax, Canada PCL Construction Full time**The future you want is within reach.** At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. We're also looking at what's next for you and how we can...
-
Administrative Assistant
1 week ago
Halifax, Canada Mi'kmaw Native Friendship Centre Full time**Employment Opportunity**: Administrative Assistant **Location**: Halifax, NS **Salary Range**: $29.13 per hour **Employment Term**: Contract November - March 31, 2025 (possibility of annual renewal), Full time and Part time available (1.0 and 0.3) (Some evenings, weekends or Holidays if required) **Reports To**: Health Director and Clinical...
-
Administrative Assistant
1 week ago
Halifax, Canada FAIRVIEW COVE AUTO LTD Full time_Luxury Automotive Administrative Assistant _ Please forward your resumé to: Mr. Jamie Campbell or Mr. Zach Walker Atlantic Acura 30 Bedford Highway Halifax, NS B3M 2J2 Fax: (902) 443-4284 Please note that we thank all applicants but only those being considered will be contacted. No phone calls please. **Job Types**: Full-time, Permanent **Salary**:...
-
Administrative Assistant
2 weeks ago
Halifax, Canada High Class Driving School Inc Full timeAt High Class Driving School, we help students to become a safe driver and confident behind the wheel of the car. Our driving courses offer both classroom and practice behind the wheel. Through our course, students will develop the defensive driving skills and accident avoidance skills. Our courses are engaging and relevant. We base the courses in all of...
-
Administrative Assistant
3 days ago
Halifax, Canada National Research Council Canada Full time**Priority will be given to the following designated employment equity groups**:women, Indigenous peoples* (First Nations, Inuit and Métis), persons with disabilities and racialized persons*. - The _Employment Equity Act_, which is under review, uses the terminology Aboriginal peoples and visible minorities. **City**: Halifax **Organizational Unit**:...
-
Administrative Assistant
3 weeks ago
Halifax, Canada Orthopaedic Surgery Full timeWe are a busy surgical practice looking for an experienced Surgical Administrative Assistant. You must be able to work in a fast-paced, professional, surgical environment. High school education minimum with college degree medical administration is preferred. Our team is strongly committed to inclusion and diversity within its community and welcomes all...